Delaware Select Soccer Club

DYAA/DSSC Constitution

 

 

DYAA/DSSC 

Constitution

and

By-Laws

June 3, 2014

 

SECTION 1 - CONSTITUTION

 

Article I: Name

 

The name of the organization shall be the “Delaware Youth Athletic Association” herein referred to as DYAA.  The offices of DYAA shall be located in Delaware, Delaware County, Ohio.  All correspondence with the organization shall be sent to: DYAA, P.O. Box 1601, Delaware, OH 43015, unless otherwise changed by the Board of Directors (herein after referred to as the Board).

 

Article II: Purpose

 

  1. The purpose of DYAA is to organize, promote, train, administer, and educate amateur youth soccer players, coaches and referees, and to encourage good sportsmanship and fair play of all the participants therein.

 

  1. This association achieves its purposes by: (1) encouraging and teaching the development and practice of good sportsmanship; (2) developing the principles of fair play; (3) building good character; (4) allowing all players an equal opportunity to participate; (5) promoting and providing a learning opportunity for and about the knowledge of soccer; and (6) instructing, education, and training players, coaches, and referees to develop and improve their capabilities.

 

  1. In meeting this purpose, DYAA will provide, conduct, sponsor, arrange for, and/or encourage educational activities and programs of all types to provide for the growth, education, development, knowledge, improvement, and learning of each individual in and associated with DYAA.

 

  1. No part of the net receipts of DYAA shall be distributable to the Board members except to pay reasonable compensation for services rendered and to make payments to further the purposes set forth in Article II: A.  DYAA shall not engage in any activities that are not in furtherance of the express purposes of this Association.

 

Article III: Affiliation

 

A.   This Association shall be a member of the Ohio South Youth Soccer Association, Inc.; a member of the United States Youth Soccer Association, Inc. and through it shall be affiliated with the United States Soccer Federation, and Federation International de Football Association (FIFA).

 

B.    This Association can align/associate with any other local association/council located in the same general geographic area for its recreation and select team programs.

 

C.    This association shall have no political affiliation, nor engage in partisan politics, nor use funds for the political advancement of any individual or organization.

 

 

Article IV:  Registration Fees

 

A.   DYAA requires the payment of Registration Fees for individuals who wish to participate in its programs, said fees to be determined by the Board, who may increase or decrease the amount of such fees as the need arises.  Membership, or registration fees, may be waived by the President and/or Board upon request by the member, or player, to the President on the basis of financial hardship subject to the President’s or Board’s ability to verify such hardship.  Such decisions by the President and/or Board shall be final and binding on the member or player applying.

 

       B.  Registration fees are refundable upon notification to the President prior to the date established by the Board and printed in the registration form and refund policy.

 

 

 

SECTION II – BY-LAWS

 

 

1.0  MEMBERSHIP

 

1.1   ELIGIBILITY – Any youth residing in the Delaware area and demonstrating an interest in soccer, and who meets the age requirements of DYAA shall be eligible for membership as a Player.  Any parent or guardian of a member who is registered to play soccer shall be considered a member of and be entitled to one (1) vote in this organization for one (1) year from the date of last registration as members of DYAA.  In addition, one head coach, appointed assistant coaches, all elected and appointed members of the Board are members of DYAA

 

1.2   AGE REQUIREMENTS – The term “youth” as applied to DYAA, shall mean an amateur player who has attained his/her 4th birthday on or before the 1st day of October of Fall Seasonal Play in which he/she applies for registration, and who has attained his/her 4th birthday before the 1st of May for the Spring Seasonal Play.

 

 

2.0  GOVERNING BODY

 

2.1  BOARD OF DIRECTORS

 

A.   The Governing Body of DYAA shall be vested in the Board of Directors, which shall consist of Officers holding the following positions:

 

·      President

·      Vice-President

·      Secretary/Treasurer

·      Director of DSSC

·      Referee and Field Coordinator - Recreational League

·      Referee Coordinator - MOSSL and MSSA Leagues

·      Team Coordinator - DSSC

·      Team Coordinator(s) – DYAA

·      Fund Raising Coordinator

·      Director of Development

 

  1. The Board of Directors shall be responsible for the enforcement of the provisions of the Constitution and By-Laws.  The President of DYAA shall serve as Chairman of the Board of Directors.  The Secretary/Treasurer shall serve as Secretary to the Board.  All official decisions made by said Board shall be duly recorded by the Secretary.

 

C.    Said decisions are final and binding except if overturned by a majority vote of the Board of Directors at said meeting, providing a quorum is present as stated in this Constitution and By-laws.

 

D.   Board members and coaches shall not be personally liable for any legal or financial action taken against DYAA, the Board of Directors, or its coaches as long as they have acted in good faith in what is considered the best interest of DYAA and are not guilty of intentional negligence or misconduct.

 

 

2.2   DUTIES OF OFFICERS

 

President

The President of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Complete the registration process for DYAA’s fall and spring playing seasons and DYAA’s summer camps

2)    Complete all mailings pertaining to DYAA’s registration, DSSC team tryouts and DYAA’s summer camps

3)    Oversee and manage the operations of DYAA and the on-field performance and sportsmanship of players, coaches and parents

4)    Process all Recreational league registrations

5)    Create all Recreational league teams, schedules and tournaments

6)    Recruit and orient Recreational league coaches

7)    Create all Recreational league schedules and tournaments

8)    Assign and communicate all Recreational league, MSSA league and MOSSL league fields for games and practices

9)    Order and distribute league uniforms, team and field equipment and season-ending mementos

10) Serve as DYAA’s representative and liaison to the City of Delaware

11) Be present, visible and accessible to coaches, players and parents

12) Investigate and resolve team, player, coach, parent or league problems and complaints in accordance with DYAA’s Constitution, by-Laws and Code of Conduct

13) Maintain open and timely communication with all DYAA officers, coaches and members

14) Work on special projects as assigned by DYAA’s Board of Directors

15) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

16) Delegate some of the duties indicated above to a DYAA Administrative Assistant, previously approved by the DYAA Board of Directors.  The President’s compensation will be reduced by an amount equal to the stipend paid to the Administrative Assistant for the work he/she is doing for the DYAA President

17) Serve as a member of the DYAA Board of Directors

18) The President, working with the Board, shall have primary responsibility for the administrative operation of DYAA, and shall execute all policies and regulations established by the Board.  In this capacity the President shall function as the DYAA Commissioner whose duties shall be established by the Board.

 

 

Vice President

The Vice President of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Oversee and assure proper equipment upkeep and maintenance

2)    Oversee and assure proper game and practice field conditions

3)    Maintain DYAA’s web site

4)    Maintain DYAA’s on-line registration and PayPal systems

5)    Oversee and complete as appropriate, DYAA’s advertising and marketing

6)    Oversee and complete as appropriate, DYAA’s fund raising projects and activities

7)    Maintain DYAA’s data base

8)    Serve as DYAA’s representative to the MSSA league

9)    Oversee DYAA’s teams playing in the MSSA league

10) Investigate and resolve team, player, coach, parent or league problems and complaints in accordance with DYAA’s Constitution, by-Laws and Code of Conduct

11) Maintain open and timely communication with all DYAA officers, coaches and members

12) Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

13) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

14) Serve as a member of the DYAA Board of Directors

15) Vice-president shall succeed to the office and powers of the President if the President is absent, or for the remainder of the Presidency if the office is vacated for any reason.  In all instances, the Vice President shall perform all duties as established by the Board.

 

 

Secretary/Treasurer

The Secretary/Treasurer of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Record and safeguard written minutes of all official actions of  DYAA’s Board of Directors

2)    Maintain DYAA’s “Good Standing” with the Ohio Secretary Of State

3)    Collect, receive, document, deposit and/or transfer all DYAA revenue  into the appropriate bank accounts

4)    Pay all approved invoices and stipends in a timely manner

5)    Pay all DSSC, MSSA and Recreational league referee fees in a timely manner

6)    Prepare semi-annual and annual financial statements for DYAA’s Board of Directors and accountant

7)    Assist DYAA’s accountant to assure the accurate and timely filing of all tax returns

8)    Maintain open and timely communication with all DYAA officers, coaches and members

9)    Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

10) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

11) Serve as a member of the DYAA Board of Directors

12) The Secretary/Treasurer shall be the Chief Recording Officer.  In this capacity he/she shall perform all duties as established by the Board. Furthermore, The  Secretary/Treasurer shall be Chief Financial Officer of the organization and shall perform all duties as established by the Board. The treasurer shall keep proper financial records of all receipts and disbursements, and shall (along with the President) have signatory power for all checks or drafts for expenditures.

 

Club Director - DSSC

1)    Oversee the operations of the DSSC and the on-field performance and sportsmanship of DSSC players, coaches, trainers and parents

2)    Schedule, organize and conduct  DSSC player tryouts using methods and funds as directed by the DYAA President

3)    Investigate and resolve DSSC team, player, coach, parent or league problems and complaints in accordance with the DYAA Constitution, By-Laws and Code of Conduct

4)    Convene and chair a committee to select DSSC uniforms and tournaments in accordance with the DYAA budget and guidelines

5)    Train, evaluate and develop all DSSC coaches, assuming responsibility for the skill development, education and performance of the DSSC coaching staff

6)    Create, communicate and train DSSC’s long-term plan for player and team development for each age and stage of development

7)    Conduct at least one training session (coaches clinic) per season (fall and spring) for the DSSC coaching staff

8)    Regularly provide DSSC coaches with coaching demonstrations, tips, articles and references to training opportunities

9)    Assist the DYAA President with the recruitment and selection of coaches as needed

10) Evaluate the performance of all DSSC coaches and provide training as needed and appropriate

11) Maintain appropriate certification and license

12) Maintain open and timely communication with all DYAA officers, coaches and members

13) Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

14) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

15) Serve as a member of the DYAA Board of Directors

 

 

 

 

Administrative Director - DSSC

1)    Serve as DYAA’s representative to the MOSSL league and assure that all DSSC teams, administrators, coaches, players and parents comply with MOSSL policies and procedures

2)    Register all DSSC teams in appropriate MOSSL league and tournament brackets and card all DSSC players and coaches

3)    Assist the DYAA President with the registration of all DSSC players and the collection of all fees

4)    Train Team Administrators in all areas of their responsibility (i.e. carding, scheduling, collecting, distributing, fund raising, communicating)

5)    Promote and publicize DSSC player tryouts using methods and funds as directed by the DYAA President

6)    Provide DYAA’s Vice President with DSSC successes, statistics, pictures, newsletter articles and activities (for the DYAA web site

7)   Order and distribute approved uniforms, accessory items and equipment to coaches, Team Administrators players and/or parents, using DYAA’s supplier(s)

8)    Assist the DSSC Club Director by providing administrative support whenever the Club Director is handling performance and/or disciplinary problems arising out of the inappropriate actions of any DSSC Coach

9)    Assist the DSSC Club Director with the recruitment and selection of coaches as needed

10) Assist the DSSC Club Director with the select player tryouts using methods and funds as directed by the DYAA President

11) Select and schedule approved Trainers for DSSC teams who does not have a fully-qualified coaching staff

12) Communicate the availability of approved coaching clinics and licensing courses to all DYAA and DSSC Head Coaches and Assistant Coaches

13) Maintain appropriate certification and license

14) Maintain open and timely communication with all DYAA officers, coaches and members

15) Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

16) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

17) Serve as a member of the DYAA Board of Directors

 

 

DYAA Team Coordinator

 

The DYAA Team Coordinator of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Answer all questions related  to the Recreation League that are addressed to the Team Coordinator by parents, players, coaches and DYAA officers

2)    Train, evaluate and develop all Recreation League coaches, assuming responsibility for the skill development, education and performance of the DYAA coaching staff

3)    Investigate and resolve team, player, coach, parent or league problems and complaints in accordance with DYAA’s Constitution, by-Laws and Code of Conduct

4)    Maintain open and timely communication with all DYAA officers, coaches and members

5)    Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

6)    Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

7)    Serve as a member of the DYAA Board of Directors

 

 

 

Referee and Field Coordinator – Recreational League

 

The Recreation League Referee Coordinator of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Recruit high school-aged and middle school-aged experienced players to ref games in the Recreation League

2)    Assign referees for every 2nd through 6th grade Recreation League home game

3)    Train, evaluate and develop all refs, scheduling each ref according to their level of experience and ability

4)    Maintain accurate records of games reffed and pay refs accordingly

5)    Investigate and resolve referee problems and complaints in accordance with DYAA’s Constitution, by-Laws and Code of Conduct

6)    Maintain open and timely communication with all DYAA officers, coaches and members

7)    Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

8)    Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

9)    Serve as a member of the DYAA Board of Directors

 

 

Referee Coordinator – MOSSL and MSSA Leagues

 

The MOSSL and MSSA League Referee Coordinator of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Maintain MOSSL’s certification as a Referee Assignor

2)    Maintain certification as a licensed referee for MOSSL and MSSA

3)    Assign referees for every MOSSL home scrimmage or home game not assigned by MOSSL’s on-line system

4)    Assign referees for every MSSA home scrimmage or home game

5)    Maintain a data base of all licensed referees suitable to ref MOSSL and MSSA games in Delaware and distributes said list to DYAA officers

6)    Investigate and resolve referee problems and complaints in accordance with DYAA’s Constitution, by-Laws and Code of Conduct

7)    Maintain open and timely communication with all DYAA officers, coaches and members

8)    Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

9)    Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

10) Serve as a member of the DYAA Board of Directors

 

 

Fund Raising Coordinator

 

The Fund Raising Coordinator of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Present alternative fundraising projects/programs to the President and Vice President of DYAA for their consideration. If approved by both the President and Vice President,  organize, promote, implement and oversee the fund raising project/program for the benefit of DYAA and/or DSSC.

2)    Maintain accurate, detailed records documenting all revenue generated and all expenses incurred from each fund raising project/program implemented by the Fund Raising Coordinator. 

3)    Prepare reports detailing all revenue generated and all expenses incurred from each fund raising project/program implemented by the Fund Raising Coordinator.  Submit these reports to the Board no later than 30 days from the completion of the fundraising project/program. 

4)    Communicate and work closely with the DYAA Treasurer such that the Treasurer receives all invoices and receipts supporting expenses incurred from each fundraising project/program.

5)    Communicate and work closely with the DYAA Treasurer such that the Treasurer receives all revenue received from each fundraising project/program (cash, checks, money orders, etc) within 5 business days when the Fund Raising Coordinator received same. 

6)    From fundraising projects/programs, generate net income (to DYAA) of at least two times the amount of stipends paid to the Fund Raising Coordinator during each DYAA fiscal year (7/1 – 6/30),

7)    Maintain open and timely communication with all DYAA officers, coaches and members

8)    Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

9)    Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

10) Serve as a member of the DYAA Board of Directors

 

 

Director of Development

 

The Director of Development of the Delaware Youth Athletic Association (DYAA) is responsible for performing the following duties and in a professional, complete, accurate and timely manner:

 

1)    Further the mission of DYAA by conducting planned gift solicitations, securing sponsorships and maintaining a high level of public awareness of DYAA and DSSC.

2)    If approved by the President, organize, promote, implement and oversee development projects/programs for the benefit of DYAA and/or DSSC.

3)    Initiate and maintain positive relationships with individuals and business/corporate donors and potential donors in order to establish, sustain and enhance initial and repeated gift to DYAA and/or DSSC.

4)    Make personal calls on donors, prospective donors and centers of influence such that said individuals and businesses know of DYAA and/or DSSC in a positive light and know of DYAA’s and DSSC’s need for their financial support.

5)    Appropriately thank and acknowledge every donor and/or sponsor who donates money or in-kind gifts to DYAA and/or DSSC.

6)    Maintain accurate, detailed records documenting all revenue generated and all expenses incurred from conducting each planned gift solicitation/sponsorship implemented by the Director of Development.  Submit these reports to the Board no later than 30 days from the completion of the fundraising project/program. 

7)    Communicate and work closely with the DYAA Treasurer such that the Treasurer receives all revenue, invoices and/or cash receipts supporting expenses incurred from each planned gift solicitation/sponsorship.

8)    Communicate and work closely with the DYAA Treasurer such that the Treasurer receives all revenue received from each planned gift solicitation/sponsorship (cash, checks, money orders, etc) within 5 business days when the planned gift solicitation/sponsorship was received. 

9)    From fundraising projects/programs, generate net income (to DYAA) of four times the amount of stipends paid to the Fund Raising Coordinator during each DYAA fiscal year (7/1 – 6/30),

10) Maintain open and timely communication with all DYAA officers, coaches and members

11) Work on special projects as assigned by DYAA’s Board of Directors or DYAA’s President

12) Perform all duties in a manner consistent with DYAA’s Constitution, By-Laws and Code Of Conduct

13) Serve as a member of the DYAA Board of Directors

 

 

 

3.0  MEETINGS

 

3.1  MEMBERSHIP MEETINGS

 

  1. General Membership meetings may be called by the President or upon the request of any two (2) Board members.

 

    1. As part of any post-season General Membership or Board Meeting, the team and league coordinators shall issue a report and go over same setting forth any changes in past or current rules, etc. and also setting forth specific concerns on player/parent/spectator behavior. 

 

    1. At any General Membership or Board Meeting, a quorum shall consist of a majority of the Board members plus any General Members present.

 

    1. Meetings of the Board may be called by the President, or upon request of any two Board members, and shall be called by the President.  Notice of the date, time, and place of such meetings shall be given, or caused to be given, to each member of the Board by the President at least two days prior to such meeting.  The Board shall meet a minimum of one time per year.  Such notice need not be given in writing unless the President or the two Board members calling the meeting shall otherwise direct.  A majority of the Board members must be present to constitute a quorum.  Each Director shall have one vote and may not be done by proxy.

 

 

3.2 COMMITTEE MEETINGS

 

All Committees formed by the President shall meet as required and deemed appropriate by the Committee Chairperson to fulfill their specific tasks and duties.  A majority of committee members constitutes a quorum.  A majority of votes decides all questions brought before a committee.  Committee chairpersons are responsible for informing the Board of committee recommendations.  The Board shall accept/reject all committee recommendations.

 

 

4.0 TERMS OF OFFICE AND ELECTION PROCEDURE

 

4.1  ELECTION OF OFFICERS

 

Elected Officers shall serve indefinite periods of time and shall have no term limits. Elections may be held at any Board or General Membership meeting.  Notice of any election of Officers shall be made at least five (5) days prior to the meeting by any means deemed to be appropriate by the President.

 

4.2   VOTING PROCEDURES

 

  1. Except as otherwise provided by the Constitution and By-Laws of DYAA, all matters or decisions of the Board or Committees shall be by majority vote of the members.

 

 

 

 

  1. Any DYAA member may express their interest in being nominated for a Board position by notifying the President in writing.

 

  1. Whenever an Officer of the Board is to be elected, voting shall be by secret ballot unless waived by all members present.

 

  1. In the event of a tie vote, a re-vote will be taken by ballot, following discussion as appropriate.

 

  1. In the event that there are no candidates for any specific Office, the President shall seek out a candidate to fill said Office.

 

4.3  VACANCIES IN OFFICE AND DELEGATION OF AUTHORITY

 

A.   In the event any Office of this Association should become vacant, whether from resignation, removal from office, or the inability of any Officer to temporarily perform such duties, the following line of authority shall be followed:

1.     Vacancy for President: Vice-President assumes duties of President.

2.     Vacancy for Vice-President: Secretary/Treasurer assumes duties of Vice-President.

3.     Vacancy for Secretary/Treasurer: President assumes duties of Secretary/Treasurer

4.     Other: President to appoint a replacement subject to Board approval

 

B.    Should the President, Vice President or Secretary/Treasurer decline to accept the vacant Office as outlined above, the President shall either appoint a replacement or assign duties and corresponding stipends to other Board members, subject to Board approval of replacement for said Office.

 

C.    Any Board member who is absent from two consecutive Board meetings, and not excused, or who does not fulfill his/her obligations as prescribed in these By-Laws or represent DYAA according to these By-Laws may be removed from the position by a majority vote of the Board.

 

D.   In the event any Officer is unavailable for a meeting, said Officer may delegate a temporary replacement or may have any other member of the Board give their respective report and/or perform the duties of said Office.

 

E.    In the event of the voluntary or involuntary termination of a person receiving a stipend for services rendered, the President and Secretary/Treasurer shall jointly determine if a portion of any stipend paid prior to termination should be refunded to DYAA and/or paid to a pro-temp person(s) completing the duties of that position.

 

 

 

 

 

4.4  REMOVAL FROM OFFICE AND MEMBERSHIP

 

A.   No member of DYAA, shall be removed, suspended from Office or Membership unless they are brought before either the Discipline/Grievance Committee or the Board (according to the By-Laws) and afforded an opportunity to present their version, including any and all witnesses, and are advised in writing in advance of the specific nature of the conduct charged which has resulted in the institution of such attempt to remove.

 

5.0  FINANCE

 

5.1  FISCAL YEAR

 

A.   The fiscal year of DYAA shall begin on the first day of July and end on the thirtieth day of June.

 

 5.2  INCOME

 

A.   All monies deposited or received from any source by DYAA, or any of its members or officers, shall be turned over to the Treasurer as quickly as possible.

 

5.3  EXPENDITURES

 

A.   Expenditures of funds shall be limited to uniforms, equipment and supplies for both players and fields, referees, clinics, awards or any other expenditures which are deemed appropriate by the Board.

 

5.4  FUND RAISING

 

A.   The President/Commissioner, prior to the beginning of such event, whether for an individual or team, must approve all fundraisers.

 

B.    All DSSC teams must be registered through DYAA and may conduct their own fund raising events and/or secure their own sponsors for the sole purpose of offsetting their costs of a) uniforms, b) uniform accessories, c) equipment, d) travel and e) tournament fees. 

 

            However, DYAA has no responsibility, liability or accountability for any DSSC team’s    fund raising events or sponsorships.  Furthermore, DYAA shall neither support, nor       assist, nor advise nor participate in the collection and disbursement of any monies             associated with a MOSSL team’s fund raising activities or sponsorships unless expressly        approved and authorized by the President to do so.

 

            Any DSSC team wishing to publicize a fund raising activity and/or sponsorship may do   so at the team’s own expense and without mentioning DYAA in any of their publicity.        Furthermore, no DSSC team may solicit funds or seek/secure sponsorships from any        individual or organization engaged in the manufacturing, marketing or sales of any        tobacco product, alcoholic beverage product, or any product or service that is remotely             inappropriate for either an athletic team or a person of minor age. 

 

            The appropriateness of any sponsorship shall be determined by the DYAA Board Of       Directors.  Although prior approval of any sponsorship (by the Board) is not required, the     board may elect to have a sponsorship terminated or any promotion of said sponsor         terminated if any of the above named standards are not met.

 

            Any DSSC team wishing to acknowledge their team’s sponsorship may do so by a)                      placing the sponsor’s name or logo on their jersey and/or warm-up so long as each letter            does not exceed two inches in height and width and so long as the logo does not exceed 4   inches in height and width.  Banners displaying the sponsor’s name and/or logo may be             displayed at games and practices so long as the banner is located on the team’s side of the       playing field and does not exceed six feet in length and 3 feet in height. 

 

            If any DSSC team (registered through DYAA) repeatedly fails to comply with the            above procedures, DYAA reserves the right to terminate its affiliation with that MOSSL          team, temporarily or permanently, as determined by the DYAA Board of Directors.   

 

 

6.0  STANDING COMMITTEES

 

6.1  REGISTRATION COMMITTEE

 

A.   A Registration Committee may be established by the President/Commissioner to assist him/her in the performance of the duties of said Office, as he/she deems appropriate.

 

6.2  DISCIPLINE/GRIEVANCE COMMITTEE

 

A.   Either the Board or a committee appointed by the President composed of a Chairman and four (4) members of DYAA from a cross section of the membership shall convene as The Discipline/Grievance Committee to hear such protests, complaints, grievances, and recommended disciplinary actions against any member of the Board or DYAA received by the Board.  Said Committee shall be appointed as necessary.  In addition to any penalties that may be assessed by any affiliate association, the Discipline/Grievance Committee and/or the Board have the right to hear grievances, concerns and impose disciplinary action against any DYAA member, player, or Board member.

 

B.    No player, member, or Board member of DYAA shall be reprimanded, suspended or removed from such standing unless they are offered the right to a hearing by the Discipline/Grievance Committee and/or the Board, which shall:

 

1.  Receive any and all complaints

2.  Determine a date and convene a hearing of such matters and announce same to              complainant and accused

             4.  Hear any and all parties having direct knowledge of the alleged incident by either                                  receiving written reports from witnesses, receiving written reports following an                                    interview with a member of the Discipline/Grievance Committee and/or member                            of the Board, or by having the party present at the hearing

 

C.    The Board shall have the right to accept or modify Committee findings and recommendations as same relates to the penalty only; but will not have the authority to reject any finding of innocence or guilt.

 

D.   In emergency situations whereby the majority of the Board deems it appropriate to take emergency action, they may vote to temporarily suspend any member, player, or Officer from participation with DYAA until such time as the Grievance/Disciplinary Committee or Board may hear the matter.

 

E.    The Board has the final decision on any and all actions to reprimand, suspend or remove an individual from their standing or position in DYAA.

 

 

 

6.4  TEMPORARY COMMITTEES

 

A.   The President may appoint any and all Temporary Committees which the Board deems appropriate to complete and fulfill the expressed purpose of DYAA as set forth in the Constitution and By-Laws as such need may arise.

 

7.0  COMPLAINT AND GRIEVANCE PROCEDURE

 

7.1 COMPLAINTS, GRIEVANCES AND APPEALS

 

A.   Any member of DYAA shall have the right to lodge a complaint or grievance.  However, only alleged violations of the Constitution and By-Laws of DYAA, its rules and regulations, misapplication of these laws, or any issue or matter of concern which may have a detrimental impact on the potential to fulfill the stated purpose of DYAA shall be considered an appropriate complaint or protest. Said complaint or grievance should first be registered with a Team Coordinator who shall attempt to resolve the matter.  If that initial step does not bring resolve, then the matter shall be reported (by the Team Coordinator) to the President/Commissioner.  If the President/Commissioner is not able to resolve the complaint to the satisfaction of the person(s) lodging said complaint, then the President/Commissioner will convene the Board or Discipline/Grievance Committee to hear such complaint or grievance.

 

B.    The Board or Committee shall, within fourteen days of receipt of said grievance or complaint from the President, meet with all parties to the grievance.

 

C.    The Board or Committee shall afford all parties to the grievance the opportunity to discuss the matter informally in an attempt to resolve same.

 

D.   Failing such mutual resolution, the Board or Committee shall hear and weigh all information given to them by all available individuals having knowledge of same and conduct additional investigations where warranted, and review the Constitution and By-Laws.

 

E.    Within seven days of completion of such investigation(s) and hearing(s) the Board or Committee shall submit a written report to the Board and to the involved parties, setting forth their decisions and recommendations, and justifications for same.

 

F.    Decisions of the Board or Committee shall be final and binding on all parties except where same are within the jurisdiction of the appeal process of an Affiliate Association.

 

G.   Any penalties or sanctions recommended by the Board or Committee shall be implemented immediately and the affected party shall serve such penalty or sanction (including suspensions) during any appeal process.

 

H.   While decisions of the Committee are not subject to appeal, any penalty or sanction imposed by the Committee is subject to appeal to the Board on the limited grounds of being too extreme or excessive. 

 

I.      Any grievant wishing to appeal the penalties or sanctions imposed by the Committee may do so by communicating their protest in writing to the President of the Board.  Said appeal must be submitted to the President within 3 days of receipt of the Committee’s or decisions.

 

J.     The President will call a special meeting of the Board to hear the appeal.  The grievant will be given up to 15 minutes to present his/her case.  The Board will then meet in privacy and make a final decision on the case.  The grievant will be notified of the final decision within 24 hours of the Board meeting.  There are no further steps in the appeal process.

 

7.2 AUTHORITY OF THE BOARD OF DIRECTORS

 

    1. No sanctions shall be imposed by DYAA prior to affording the member, player, coach or other party, the right to be heard; this provision shall not detract from the right of an Affiliate Association to impose sanctions in accordance with their Constitution and By-Laws.

 

    1. The Board shall have the right and authority to suspend, bar completely, or otherwise discipline any player, coach, team assistant, parent or other member, or Board member, from any member team, position or membership in DYAA. 

 

    1. Any Board member shall have the right and authority to temporarily have a player, coach, team assistant, parent or other member, or other Board member, removed from the park where DYAA games are played if they personally witness behavior of the aforementioned that is so inappropriate and extreme as to warrant such immediate removal in the opinion of the Board member.  In this event, the matter will be referred to the Board within 24 hours of said incident. 

 

 

 

 

 

 

 

8.0  CODE OF ETHICS AND CONDUCT FOR PARENTS & COACHES

 

A.   Soccer belongs to the players.  Coaches must understand this and put the welfare of the players and the game ahead of their personal desires.  Coaches, players, and team supporters must never place winning above the safety and welfare of the players.  Winning should be the result of thorough preparation and team discipline.

 

B.    The laws of soccer are written to insure a continuous flow of action, while protecting the safety of the players.  Coaches must be familiar with the laws and the rules of play.  Coaches shall insure that players also understand the laws and adhere to both their letter and spirit.

 

  1. Advantage shall never be sought by deliberately violating the laws of soccer nor by engaging in un-sportsmanlike behavior.  Coaches shall not tolerate un-sportsmanlike behavior by parents or members of their own team toward opponents, officials, or spectators, regardless of the situation.  Coaches and parents have an obligation to teach good sportsmanship by both word and example.

 

  1. Players should treat the players on other teams in a friendly and courteous manner and in the same way they would like opposing players to treat them.  Coaches are responsible for the behavior of their team and supporters at the field.

 

  1. Coaches should be as inconspicuous as possible during the game.  Corrective instructions should be given during practice.  During a game, instructions should be limited to players on the sideline.

 

  1. Game decisions by officials may not be questioned.  Public or private criticism of officials by coaches, players or spectators is not permitted.  Coaches shall maintain a controlled, undemonstrative attitude toward officials.  VERBAL AND/OR PHYSICAL ABUSE OF REFEREES SHALL NOT BE TOLERATED.  It is our goal to build not only good soccer players but also good sportspeople.  Your positive or negative example at games will either greatly reinforce, or significantly undermine that effort.

 

  1. Be there, be positive, and be seated.  Regardless of the skill level or success of your team, or player, be supportive.  Be a fan.  On the sidelines, if you can’t say something positive, don’t say anything at all.  Even though it is good to be positive, it’s not good to over do it.  Be an admirer.  Players should not confuse your voice with the public address system.

 

  1. The coach is responsible to the Board for their conduct as well as the conduct of their team and all parents.

 

 

 

 

 

 

 

 

9.0  PLAYING PROGRAMS

 

9.1  RECREATIONAL TEAMS

 

A.   Whenever possible, teams will be single sex teams and players will be assigned to teams on a school grade level basis.  To achieve real and perceived fairness, and to provide the best soccer experience for all children, teams will be selected on a lottery basis, not by geography or social relationships.

 

B.    Coaches are not permitted to recruit assistant coaches for the purpose of having the assistant coach’s son/daughter assigned to their team.  Coaches are not permitted to recruit players for their team nor can parents request to be placed on specific teams.

 

C.    Players will remain on the team to which they were assigned in the fall for the spring season unless requested otherwise and approved by the President/Commissioner. The player and/or parent cannot request to be moved to a specific team.  Transfer requests should be noted on the player’s registration form but will be considered only in extreme situations.

 

9.2    TRAVEL TEAMS

 

A.    DYAA shall sponsor teams who are authorized to play in either a) the Mid Ohio Select Soccer League (MOSSL), or b) the Middle School Soccer Association (MSSA).

 

B.     Whenever necessary or appropriate, DYAA will host tryouts for DSSC and MSSA teams, enabling any eligible player to tryout for a position on the team roster.  Regardless of player interest and ability, DYAA will only sponsor DSSC and MSSA teams if a qualified coach has been selected for each team to be registered with MOSSL or MSSA.  The DYAA President (Commissioner) and the MOSSL or MSSA Representative will jointly determine if an individual is qualified to coach in MOSSL or MSSA.

 

C.     Any boy or girl in the 6th, 7th or 8th grade will be eligible to play on an MSSA team if there is an open position on an MSSA team roster.  If there is no open position, then every player must be selected based on a tryout.

 

D.    Conducting tryouts for any DSSC or MSSA team is the responsibility of the DSSC Director and MSSA Representative, as appropriate.  Each representative will determine the time and process for all tryouts in their respective league.

 

E.     During the fall season, DYAA will not sponsor any DSSC or MSSA teams for 9th, 10th, 11th and/or 12th grade boys or girls, thus not competing with local high school soccer programs.

 

 

 

 

 

 

10.0  RULES OF ORDER

 

A.   DYAA shall be governed entirely by the Constitution and By-Laws herein enacted or hereafter amended.  In any matter not included in the Constitution and By-Laws of DYAA, the matter shall be determined be a majority vote of the Membership.  Roberts Rules of Parliamentary Procedure shall govern DYAA in all cases in which they are applicable and in which they are not in conflict with these Constitutions and By-Laws of Affiliate Associations are expressly limited to rules of play required for such affiliation membership.

 

B.    The following procedure will be the Order of Business under which meetings will be conducted:

 

1.  Board of Directors

a.     Attendance

b.     Concerns of teams

c.     Concerns of members

d.     Review disputes over prior minutes

e.     Reports of Officers

f.      Unfinished business

g.     New business

 

             2.  General Membership

a.     Attendance

b.     Reading of minutes previous General Membership Meeting

c.     Report of Officers

d.     Unfinished business

e.     New business

f.      Amendments to By-Laws if applicable

g.     Election of Officers if applicable

 

 

11.0  AMENDMENTS and ADDITIONS TO CONSTITUTION AND BY-LAWS

 

A.   The Constitution and By-Laws may, from time to time, be amended or repealed by a two-thirds (2/3) vote of qualified Board members present at a duly constituted Board Meeting.

 

B.    Proposed changes shall be submitted in writing to the Board prior to any Board Meeting where a proposed Amendment is to be discussed or acted upon.  The Board may review and make recommendations on the proposed changes and defer voting to any future date and time as determined by two-thirds (2/3) vote of qualified Board members present at the Board Meeting where Amendment changes are discussed..

 

 

12.0  DISSOLUTION

 

A.   DYAA shall use its funds only to accomplish the objectives and purposes specified in these By-Laws.  On dissolution of DYAA, any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations within the meaning of Section 501 (c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.  Said distributions shall be determined, selected and distributed by the Board.

 

 
 
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