We will be coming upon the Fall 2021 soon. Every non-profit youth sports organization is governed by a group of individuals with set roles and responsibilities. Running a recreational baseball league is extremely rewarding, but it also requires a lot of work. Having committed volunteers to serve on the Board and share in the responsibilities can make a big difference in the success of our youth baseball program and make in an impact to families in our community.
All board positions are Volunteer opportunities, but require a generous time commitment. All applicants and board members must understand that decisions made for the park are for the whole of the organization and not to benefit one specific player or family. Board Members do not have to have a child or family member playing at the park to be considered. Applications will be reviewed and voted on by current board members.
Board Members are subject to the mandatory background check as well as the county required concussion and volunteer training. Please review the link to the county requirements HERE
Please read through the position descriptions for our current openings:
The Facility Director will be responsible for coordinating, planning, and supervising the operation of our baseball fields and facilities. General responsibility will be keeping inventory of supplies, preparing a budgeting plan, creating tickets with the county for maintenance/repairs, arranging for equipment repairs, ordering new equipment if needed, and overseeing necessary maintenance or repairs.
Ideal candidate would be a jack-of-all trades with a slew of different skills to maintain smooth operations for the park. To be successful, this person must possess strong interpersonal and public relations skills for communicating details properly. Leadership abilities are essential because may oversee other volunteers. Having managerial, critical thinking, problem solving, decision-making, strategic planning, and other related business skills is important. Desirable technical skills in turf management, HVAC, electrical systems highly desired.
This is a very public facing, critical role that reports to the Vice President. You must be able to effectively communicate with parents, players, coaches, and other board members.
**Player Agents may not be assigned to the age division in which they are coaching or have a child playing.
Player Agent ("PA") manages the age division in which they are assigned handling all team operations. Their duties include, but are not limited to: scheduling. seasonal league player skill evaluation, player assignments to teams and all other player transaction or selection tasks. PAs will assist with organizing and coordinating all Coaches Clinics. They will maintain team rosters for each team in their assigned age division throughout the season. They oversee the recruitment, selection and management of Team Managers and Coaches. PA's will handle any concerns within the age division and work to find a solution. PAs must be visible throughout the season, occasionally attending their assigned age division practices and games to be accessible to parents, players, and the coaching staff. They are also responsible for their assigned age division All-Star try-out process (In coordination with the Vice President and President). Player Agents are expected to attend all board meetings and league events.
TREASURER - EXECUTIVE BOARD
The Treasurer is an Executive Board position. The person who fills the position of treasurer must be a person of great trust and integrity. The Treasurer dispenses league funds as approved by the Board of Directors; reports on the status of league funds; keeps local league books and financial records; prepares budgets and assumes the responsibility for all local league finances.
The candidate must have strong financial acumen and experience in business operations. Must be able to operate with full transparency and integrity. Direct experience operating in a financial role is preferred. This is an excellent opportunity for anyone looking to learn more about non-profit budgeting and financial management while providing much-needed support to our organization and community.
Principal Duties include but are not limited to:
- Oversee the development of high level financial policies and their review by the board
- Assist in the preparation of the annual budget and its presentation to the board for review
- Ensure that the appropriate monthly or quarterly financial statements are reviewed by the board
- Ensure that the board regularly monitors the organization’s financial performance and alerts it to any important discrepancies between planned and actual figures
- Ensure that the organization maintains the appropriate financial books and records and that these are accurate and up-to-date
- Ensure that government tax filings and remittances are submitted on a timely basis
- Ensure that liabilities are settled in a timely manner - Serve as a co-signer of checks with at least one another signing officer
- Ensure that excess funds and reserves are properly held and invested
- Verify that donations, grants, and sponsorships are handled appropriately
SECRETARY - EXECUTIVE BOARD
This is a very critical board position. The idea person must be highly organized, detail-oriented, and capable of extracting and communicating key information from lengthy meeting conversations. The Secretary is often the "board expert" on policies and procedures such as articles of incorporation, bylaws, standard operating procedures, principle operating principles, and any other governing and operating processes the board has approved.
Responsibilities include but are not limited to:
- Record the Minutes and the Roll at board meetings
- Provide safekeeping of all official contracts and records
FUNDRAISING & SPONSORSHIP DIRECTOR
The Fundraising & Sponsorship Director will contact potential new sponsors for the league, coordinate and communicate fundraising events, distribute fundraising materials, maintain records of sponsor’s name, address, phone numbers, etc., keep track of sponsor logos, teams or divisions they sponsored and any other special needs. This person will order banners and work closely with other board members to make sure TNC has fulfilled its responsibility to the sponsor. This person must be a great communicator in person, over the phone, and through written communication. He or she must have very good follow up and follow through. This is a great opportunity for someone looking to building their sales/account management and marketing skills.
Responsibilities include but are not limited to:
- Develop goals and a strategic plan for raising money through fundraising and sponsorship solicitation
- Refine that plan to adopt strategies and campaigns that reflect the ideals of Town 'N Country Baseball
- Identify and explore donor pools
- Write grant proposals and manage endowments
- Plan and manage marketing efforts such as direct mailings, email and phone solicitations, onsite visits
- Plan fundraising events and campaigns
- Develop professional alliances with other organizations
- Work collaboratively with all board members and general league membership to enhance fundraising efforts
- Track team sponsorships and fulfill commitment of the sponsorship agreement
- Identify banner supplier and order banners
The Volunteer Coordinator coordinates volunteers for the league. The success of an organization that depends on volunteers relies on its ability to motivate others to support the mission. The Volunteer Coordinator must be able to motivate, inspire and retain volunteers willing to donate their time.
Duties will include but are not limited to:
- Post volunteer opportunities on various volunteer forums, and work in partnership with the Information Officer, to post opportunities on the TNC website and social media platforms.
- Coordinate picture day and picture distribution in coordination with the Team Parent Director
- Contact schools, volunteer organizations, government agencies to solicit volunteers.
- Work in partnership with other Board members to coordinate special events like Opening Day, tournaments, etc.
- Track volunteer hours. The Volunteer Coordinator is usually responsible for tracking volunteer hours and managing award programs. Since volunteers are not paid, tracking a volunteer’s time with the organization is important, and allows the organization to recognize the person with certificates or other mementos. This plays an important role in recruiting and retaining good volunteers.
- Volunteering is a requirement of every parent each season. The Volunteer Coordinate will be responsible for tracking who has fulfilled their volunteer requirement and work with the Team parent Director to make sure parents have met that requirement.
This person must be able to communicate effectively in English and Spanish with or without use of a translator. Ideal candidates will need to be organized and be able to creatively solicit volunteers. This would benefit someone interest in a career in Talent Acquisition or Human Resources to gain experience in recruiting new volunteers, fundraising, project management, working on teams and leadership.
Maintains the operation of concession stand facilities; In partnership with the Treasurer, organizes the purchase of concession products; responsible for the management of the concession sales at league events; works with the Volunteer Coordinator to schedule volunteers to work the concession stand during park events; collects and reviews concession related offers including coupons, discounts, and bulk-purchasing opportunities; and organizes, and keeps records of concession sales and purchases. Will need to maintain inventory and may need to pick up items from wholesale stores such as Sam's Club or BJ's Wholesale Warehouse. Will need to be able to oversee and perform register transactions, prepare all menu items, wash dishes, and clean the concession as needed.
This is ideal for someone interested in gaining business management and operations experience, highlighting P&L responsibilities. Basic budgeting, organization, and accountability is needed.
BENEFITS OF SERVING ON A NON-PROFIT BOARD
As a nonprofit board member, you get the opportunity to be a representative of the diversity and social culture of your community. It’s also an opportunity to serve in a leadership position in an organization that serves others. Nonprofit board service can provide personal and professional benefits for those who elect to serve.
Learning how to help shape a nonprofit organization’s mission and vision is a huge source of pride and satisfaction. It’s an opportunity to learn more about an important cause, the people it affects, and the businesses and people in your community who support it.
Nonprofit board service also offers you the opportunity to form deeper connections with your community as you offer service as a dedicated leader. Nonprofit board directors also often get opportunities to practice public speaking at fundraisers and community events, which can also be a strong asset in your personal and professional life.
Everyone has a unique circle of friends and center of influence. Nonprofit board director service gives you the opportunity to use your personal connections to help bring your community together for a distinct purpose. Those connections may serve you in various ways at other points in your life because of the deep and lasting relationships that you develop during the process.
Your service as a nonprofit board director comes with many responsibilities that will teach you more about how organizations run. Learning about governance practices will help you to understand more about corporate finance and what drives its success, which may help you make better decisions about your personal finance portfolio.
Employers like to see resumes for that list volunteerism or leadership experience. Employers know how much their employees gain by volunteering for organizations they care about. When their employees gain knowledge and experience, the company benefits from those experiences as well.
Serving on a nonprofit board of directors will expand your skill set. Just by being involved, you’re sure to learn more about marketing, governance, finance, branding, recruiting volunteers, interacting with community officials and community members, and much more.
Employers will see and appreciate that you are willing to go the extra mile to make a personal investment in your community and in yourself without expecting to be paid.