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Peters Township Youth Cheerleading Association

Peters Township Youth Cheerleading Association

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PTYCA By Laws


BY LAWS

PETERS TOWNSHIP YOUTH CHEERLEADING ASSOCIATION

 

ARTICLE I

NAME

 

Section 1:   This association shall be named and known as the Peters Township Youth Cheerleading Association (PTYCA).

 

Section 2:  Children who live in Peters Township and are entering grades 1-6 are eligible to be cheerleaders.

 

Section 3:  Members are defined as parents/guardians of cheerleaders that have registered for the season.

 

ARTICLE II

PURPOSE

Section 1:  Provide an atmosphere of good sportsmanship, healthy competition, learning, and friendship in a safe environment.

 

Section 2:  Cheer for our respective Peters Township Junior Football Association (PTJFA) teams who play as a part of the South Hills Youth Football League (SHYFL).

 

Section 3:  Maintain a uniform code of ethics.

 

Section 4:  Promote an environment of open communication for mutual concerns of members of the PTYCA.

 

Section 5: Peters Township Youth Cheerleading Association shall have unlimited powers consistent with law to undertake such acts as it deems necessary to engage in and do any lawful act concerning any and all lawful activity for which non-profit corporations may be incorporated under the Act of November 15, 1972, P.L. 1063, as amended, under the provision for which the corporation is incorporated. 

 

Section 6: Peters Township Youth Cheerleading Association shall be operated exclusively for educational and charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding section of any future federal tax code.

 




ARTICLE III

OFFICERS

 

Section 1: The President, Vice President, Assistant Vice-President, Secretary, Assistant Secretary (Document Coordinator), Treasurer, and Assistant Treasurer shall be the elected officer of the Association.

 

Section 2:  Elections shall be held in January for the upcoming year.

 

Section 3:  Nominations will be taken from the end of the season until January to fill vacant positions.  Nomination forms will be distributed via email to all members from the season.  After nominations are received, the Board will vote to determine who fills the vacancy. 

 

Section 4:  The office of the President must be filled at all times.  In the event that the President cannot fulfill the duties of that office, the Vice-President shall assume said duties and responsibilities.  If the Vice-President is unable to assume said duties, the position will be filled by the Treasurer. 

 

Section 5:  Only a current officer on the board can fill the President’s position. 

 

Section 6:  In the event the Vice-President cannot fulfill the duties of their office, the Assistant Vice-President shall assume said duties. 

 

Section 7:  In the event the Secretary cannot fulfill the duties of their office, the Assistant Secretary shall assume said duties. 

 

Section 8:  In the event the Treasurer cannot fulfill the duties of their office, the Assistant Treasurer shall assume said duties. 

 

Section 9:  In the event the Assistant Vice-President, Assistant Secretary, and Assistant Treasurer cannot fulfill the duties of his/her office, a special election shall be held to fill the office, if the Board deems it necessary. 

 

Section 10:  Special elections are held at the discretion of the Executive Board, by a majority vote.  Depending on circumstances, it may be more effective for any vacancies that occur mid-season to be absorbed by current officers.

 

Section 11:  Each officer will be required to serve a minimum of 2 years in order to provide consistency and continuity.  He/she may then be re-elected for additional terms.  If for some unforeseen reason he/she cannot complete a full term of office, he/she will be required to complete the season in office and then a special election will be held, if necessary. 

 

Section 12:  In the event that an officer has grossly neglected the duties of his/her office as defined by the Board, a petition to impeach must be signed by the majority of the Executive Board. 

 




ARTICLE IV

EXECUTIVE BOARD

 

Section 1:  The Board shall consist of the President, Vice-President, Assistant Vice-President, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, and Document Coordinator (elected officers).

 

Section 2:  The Board shall have the right to add or delete positions as it may deem necessary. 

 

Section 3:  No one can serve in more than one office on the Board.

 

Section 4:  Candidates for President must have two years’ experience on the Board. In the event that a current eligible board member with two years of service does not choose to obtain the role of president that an executive board member with less than 2 years of service may accept the role of president.

 

Section 5:  Board members must be present to vote.  There shall be no provisions made for proxy voting.

 

Section 6:  Board meetings will be held monthly or as deemed necessary. 

·  Board meetings are open to current PTYCA members for the first ½ hour for observation.

·  If a member wishes to bring an issue to the Board, they must contact the Secretary (a minimum of) 7 days before the meeting to be put on the Agenda.

·  Squad assignment meeting is closed.

 

Section 7:  A simple majority of those present shall be required to pass any motion at any meeting of the Board, except that any new activity to be sponsored by the Association, and any activity to be deleted from the Association program, and personnel replacements recommended to the Board for approval must be approved by a ¾ majority of those present.  The President only votes when there is a tie. 

 

Section 8:  A quorum for the purpose of holding or continuing any meeting shall be a simple majority of the members of the Board.

 

Section 9:  The Executive Board will vote on and select coaches from names submitted.  A minimum of 2 and a maximum of 4 coaches will be selected for each squad.  The Board shall also have the power to dismiss any coach who is grossly neglecting the duties of his/her position. 

 

Section 10:  The PTYCA Executive Board shall:

A.    Establish the organization structure, defining all Board positions, responsibilities and duties.

B. Arbitrate any differences of opinion that may arise.

C. Establish registration fee.

D.   Determine activities to be sponsored by the Association.

E. Set guidelines governing the required participation of the Directors.

F. Shall vote on and elect the new board members.

 





ARTICLE V

DUTIES, OBLIGATIONS, AND PRIVILEGES OF THE EXECUTIVE BOARD

 

All Board members are expected to attend/assist at:

A.   Board meetings – If unable to attend, notify the President.

B. Registration.

C. Parent meeting, if scheduled.

D.   Uniform fitting and distribution.

E. Fundraiser.

F. Coaches meeting.

G.   Banquet.

H.   Representation at Parks and Rec. meetings as needed.

 

The President shall:

A.    Preside over all Board meetings.

B. Designate another office (Vice President) to preside over meetings in her absence.

C. See that all orders and resolutions of the Board are carried out.

D.   Report to the Board all matters within her knowledge that may affect the Board.

E. Create committees as needs arise.

F. In an emergency, act on behalf of the entire Board.

G.   Review and resolve all Coach/Parent/Cheerleader issues (with Board assistance).

H.   Be available to co-sign PTYCA checks (in addition to the Treasurer or Assistant Treasurer).

I.  Assist in scheduling events.

J. Determine squad assignments with the rest of the Board.

K.   Work with coaching staff as needed.

L. Secure permits from Parks and Rec Department for camps and practices.

M.  Oversee the nomination and election of new Board members.

N.   Create a Board meeting agenda and distribute to Board members.

O.   Coordinate the game schedule with the PTJFA.

 

The Vice-President shall:

A.   Assist the President in Association affairs.

B. Responsible for supervising uniforms, which may include:

a. Secure uniform item availability with vendors

b. Coordinate vendor availability for uniform fitting

c. Collect all uniform orders

d. Submit invoices to Treasurer for payment

e. Keep accurate records of all purchases/invoices/payments

f.  Arrange for uniform sorting and distribution

C. Responsible for supervising the planning of the banquet, which may include:

a. Schedule a banquet and secure venue

b. Establish a budget for banquet with the Treasurer

c. Plan a menu for the banquet

d. Arrange for entertainment

e. Coordinate coaches gifts/chairpersons gifts/Board members gifts, to be presented at the banquet

f.  Coordinate and order 6th grader’s gifts, to be presented at the banquet

g. Arrange for all cheerleaders’ trophies/recognitions items, to be presented at the banquet

h. Provide company with cheerleaders names/number of years cheered

i.  Arrange for decorations as needed

j.  Remind squads to create a photo display

 

The Assistant Vice-President shall (if the position is filled):

A.   Assist the Vice-President with all duties.

B. Coordinate, order, and distributed camp t-shirts.

C. Coordinate, order, and distribute spirit wear, as needed.

D.   Submit invoices to the Treasurer for payment.

 

The Secretary shall:

A.   Record and distribute minutes of each Board meeting to the Bard members.

B. Update, maintain, and respond to emails on the website.

C. Responsible for all communication between the Board and PTYCA members.

D.   Enter all registration data into spreadsheet.

·  Enter all data into spreadsheets to be provided to all Board members.

·  Update and make any changes to spreadsheets as needed.

·  Organize spreadsheets into squad order, once squads are made.

E. Send sponsor thank you notes (information provided by Assistant Treasurer).

F. Making any written changes to the By Laws.

G.   Assist with providing materials for signs to squads.

H.   Assist with banquet planning.

·  Design and produce invitation (to me emailed to each cheerleader).

·  Receive all banquet responses/checks.

·  Prepare a response checklist for registration at the door.

·  Pass on all checks to Treasurer.

 

The Document Coordinator shall:

A.   Provide Parks and Rec Board with all required documentation.

B. Verify all coaches have the appropriate clearances.

C. Assist other Board members with duties as needed.

 

The Treasurer shall:

A.    Maintain the PTYCA checking account.

B. Deposit all PTYCA revenues.

C. Disburse PTYCA expenses (upon approval of President).

D.   Provide the Board with a quarterly financial statement.

E. Submit an annual financial statement to the Parks and Rec Board.

F. Provide a budget for the year by the February meeting.

G.   Provide budgets to each committee as necessary (with Board approval).

 

The Assistant Treasurer shall (if the position is filled):

A.   Assist Treasurer as needed.

B. Solicit and manage sponsors.

C. Responsible for Board approved fundraising activity.

 

The Executive Board shall be exempt from registration and fundraising fees. 

 

ARTICLE VI

COMMITTEES

 

·  Sign-ups for committees will be available at registration or throughout the year.

·  Committees will exist only as we have volunteers to fill them and the Board deems necessary.

·  Committees can make recommendations in their specific areas; however, all final decisions are to be made by the PTYCA Executive Board.

·  Be responsible for soliciting additional volunteers.

·  Report back to their respective Chairperson (Board member) all pertinent information. 

·  Fulfill the duties of the committee outlined by the Board.

·  Attend Board meetings as requested to update the Board on the committee status.

·  Bring issues to the Board that need discussion and resolution. 

 

ARTICLE VII

COMMITTEES

 

Section 1:  Will be held in the spring for the following season. 

 

Section 2:  The Executive Board will decide the registration fee.  There will be a late fee (as set by the Board prior to registration) charged to any registration received after the date set by the Board.  There will be no registrations accepted for current Township residents after uniform fitting.  There will be new resident registrations accepted up until August 1, pending availability of a used uniform. 

 

Section 3:  All cheerleaders needing a uniform or parts to a uniform are required to be present at uniform fittings.

 

Section 4:  At formal registration each year, all cheerleaders/parents will receive a copy of the Family Code of Conduct and PTYCA Permission Waiver.

 

Section 5:  The Board will attempt to obtain volunteers for committees as needed. 

 

ARTICLE VIII

FUNDRAISING

 

Section 1: Fundraising for the season will be decided by the Board to satisfy the needs of the annual budget.

 

Section 2:  A fundraising fee may be assessed at registration as decided by the Board.

 

Section 3:  Fundraising may be mandatory as deemed necessary by the Board.

 


ARTICLE IX

COACH RESPONSIBILITIES

 

Head Cheer Coach Responsibilities:

1. Must apply for the position each year and will be selected each year by the Executive Board.

2. Responsible for coaching the squad that is assigned to you.

3. Must adhere to the requirements as set forth by the Peters Township Parks and Recreation Department.  Including but not limited to: criminal background clearances.  All clearances must be submitted to the document coordinator no later than August 1 or you will not be permitted to coach.

4. Must always conduct themselves in a professional and courteous manner at all times when in the presence of their squad.  No alcohol or smoking permitted.  No inappropriate language.

5. In order to protect the privacy of all parents and children involved in PTYCA, coaches must refrain from posting information and/or pictures on the internet, including but not limited to social networking websites (i.e., Facebook) without the permission of its members. 

6. Conduct a parent meeting at the beginning of the season.  Establish practice times, review squad rules, and establish a volunteer list.  Pass volunteers on to the Executive Board.

7. Distribute the football game schedule to parents as soon as received by the Board.

8. Must be at games at least 45 minutes early to allow time to practice and stretch. 

9. Must attend all practices and games.  Additionally, must attend both choreography and summer camps.  If unable to attend, the coach must assign an Assistant Coach to be present and responsible. 

10.  Coach must be present the entire football game or designate an assistant to be in charge of the squad. 

11.  Keep attendance records at all scheduled practices and games. 

12.  Work together with respect toward other coaches. 

13.  Call cheers and direct the squad during practices and games.

14.  Handle parent and squad concerns in a professional and courteous manner. If unable to resolve, please immediately contact the PTYCA President or Executive Board member for guidance within the rules set forth by the Peters Township Parks and Recreation Department. 

15.  Do not leave games or practices until all cheerleaders have been picked up by a parent or guardian.  Coaches must be the last to leave a squad event. 

16.  Take responsibility with Assistant Coaches to be in charge of the PA system and its safety and transfer. 

17.  Always have a First Aid Kit, health records, and music to all games and practices.  Also responsible for handling and making the team banners for all games (or assigning someone to complete this task). 

18.  Issue warnings to squad members who fail to follow squad rules. 

19.  Notifying parents and squad members of all game locations and practice schedules, locations, and changes in a timely manner.

20.  Supervise all stunting during games and practices. 

21.  Able to take on coaching responsibilities if any other coach is unable to attend.

22.  Adhere to coaches dress code:

a. Wear a coaches shirt or any other PT shirt to all football games.  No halter tops of mid-drifts.

b. Wear rubber soled shoes to all football games.

c. Wear appropriate shorts/skorts/pants to all football games.  No cut-off shorts.

23. All coaches are to execute an affidavit confirming receipt of PTYCA and Peters Township Parks and Recreation policies and procedures prior to the date decided by the PTYCA board of director or the first game day.

 

Assistant Coach Responsibilities:

1. Must apply for the position each year and will be selected each year by the Executive Board. 

2. Responsible for assisting coaching the squad that is assigned to you.

3. Must adhere to the requirements as set forth by the Peters Township Parks and Recreation Department.  Including but not limited to: criminal background clearances.  All clearances must be submitted to the PTYCA documentation coordinator no later than August 1 or you will not be permitted to coach. 

4. Must always conduct themselves in a professional and courteous manner at all times when in the presence of their squad.  No alcohol or smoking permitted.  No inappropriate language. 

5. In order to protect the privacy of all parents and children involved in PTYCA, coaches must refrain from posting information and/or pictures on the internet, including but not limited to social networking websites (i.e., Facebook) without the permission of its members. 

6. Must be at games at least 45 minutes early to allow time to practice and stretch. 

7. Announcing the squad and controlling the music for all games.  Must have the cheer music with you at all games.

8. Take responsibility with the head coach to be in charge of the PA system, and its safety and transfer.

9. Helping with taking squad members for bathroom break before and during the games.  Cheerleaders are never to go away from the squad along. 

10.  Assist coach in notifying parents and squad members of all game locations and practice schedules, and any changes in a timely manner.

11.  Work together with respect toward other coaches.

12.  Must attend all practices and games.  Additionally, must attend both choreography and summer camps.  If unable to attend, the coach must assign an Assistant Coach to be present and responsible. 

13.  If unable to attend a game or practice, the coach is responsible for finding an appropriate backup. 

14.  Able to take on all coaching responsibilities if any coach is unable to attend.

15.  Assist in supervising all stunting during games and practices. 

16.  Adhere to coaches dress code:

a. Wear a coaches shirt or any other PT shirt to all football games.  No halter tops of mid-drifts.

b. Wear rubber soled shoes to al football games.

c. Wear appropriate shorts/skorts/pants to all football games.  No cut-off shorts.

17. All coaches are to execute an affidavit confirming receipt of PTYCA and Peters Township Parks and Recreation policies and procedures prior to the date decided by the PTYCA board of director or the first game day.

 








ARTICLE X

CHEERLEADING GUIDELINES

 

Section 1:  There will be no sexually suggestive lyrics, motions, or music.  Music, cheers, chants, and dances will be generally accepted in good taste.  If anything is questionable, it should be brought to the attention of the Executive Board.

 

Section 2: During the regular season when cheering for the Youth Football Team:

 

a. Barring extenuating circumstances, a cheerleader is required to cheer the entire game including the 5th Quarter.  If permission is sought to cheer for only a portion of a game, the reason for this request must be communicated with the coach.

b. If a player is down/injured, cheerleaders will be silent and will, if possible, kneel at their designated cheerleading location.  If kneeling is not possible or advisable (muddy, etc.), cheerleaders should stand still and silent at their designated cheerleading location.

 

Section 3:  The following will not be tolerated:

 

a. Poor attitude toward other squad member(s) or team coaches;

b. Not listening to team coach or coordinator;

c. Undesirable language;

d. Yelling remarks to squad members of visiting teams;

e. Chewing gum;

f.  Eating while cheering;

g. Leaving the cheering area; and

h. Using cell phone/electronic device during practice or games.

 

Section 4: Each cheerleader is responsible for their own equipment.

 

Section 5:  Cheerleaders must arrive 45 minutes prior to the scheduled start of a game (or at the time requested by their coach), in order to properly warm up and be prepared for the game.  This allows for adequate practice time for stunts prior to the start of a game.

 

Section 6:  If a cheerleader does not attend practices and does not know the dance routine, they may not be permitted to perform at half time (this is up to the Coach’s discretion).

 

Section 7:  No make-up.

 

Section 8:  No jewelry of any kind.

 

Section 9:  If possible, all hair (except bangs) must be pulled away from the face and up off the collar, into a ponytail and a PTYCA official cheer hair bow is to be worn. 

a. No barrettes or headbands in the hair.  (With exceptions made for winter headbands and deemed necessary by weather.)

b. No long strands of hair hanging onto the face.

 

Section 10:  Shoes must be that of the uniform, and kept white, neat and clean.  Laces must be tied and clean at all times.

 

Section 11:  Discipline will be enforced as follows:

 

a. First Offense: A warning

b. Second Offense: Suspension for two (2) games

c. Third Offense: Expulsion from PTYCA with no financial reimbursement

 

Section 12:  Cheerleaders must remember that they are representing Peters Township PTYCA.  Attitude and behavior must reflect good sportsmanship in accordance with the Parks and Recreation Y.E.S. policy.

 

Section 13:  Cheerleaders are only to wear their uniforms to cheer during PT Recreation Football Games and PTYCA organized events.

a. The cheer uniform may not to be worn to school unless the coach gives permission.

b. The cheer uniform may not to be word as Halloween costumes.

 

Section 14:  All cheerleaders are to be uniformly attired.  The uniform is set by the coach depending on weather conditions. 

 

Section 15:  The Board sets the required uniform items each year – all of which should be in the cheerleaders bag and carried to all games (even if not being worn).

 

ARTICLE XI

PARENT MEETINGS

 

Section 1: A parent meeting may be held in February prior to registration.  Other meetings may be called as deemed necessary by the Executive Board and/or coaches.

 

ARTICLE XII

ANNUAL BANQUET

 

Section 1: An annual event honoring the cheerleaders will be held at a time and place set by the Executive Board.

 

ARTICLE XIII

BY LAW CHANGES

 

Section 1:  The members of the Executive Board may, by a ¾ vote of the members present and voting, alter, amend, or suspend or annul these By-Laws.  The President shall provide at least 48 hours notice to all Executive Board members of any meeting where the By Laws may be altered, amended, suspended, or annulled. 

 

ARTICLE XIV

DURATION/DISSOLUTION

 

Section 1:  The Peters Township Youth Cheerleading Association (PTYCA) shall exist perpetually. 

 

Section 2:  If however, by law or circumstance PTYCA should cease to exist, then upon dissolution of the Association and after all debts have been satisfied, the Board of Directors shall distribute the property of the Association to such Association maintaining an objective similar to that set forth herein, which are or may be entitled to tax exemption under Section 501(c)(3) of the Internal Revenue Code or any corresponding section of any future federal tax code, or shall be distributed to the federal government or to a state or local government, for public purpose. Any such assets not so disposed shall be disposed of by the Court of Common Pleas of Washington County, Pa, exclusively to an organization or organizations determined by the Court to be organized and operated for qualified tax-exempt purposes. 

 

ARTICLE XV

PETERS TOWNSHIP PARKS AND RECREATION BY LAWS

PARKS AND RECREATION SANCTIONED YOUTH SPORTS PROGRAMS

 

Section 1: Peters Township Park and recreation Department Philosophy and Goals  for Youth Sports Programs.

 

All youth sports programs under the auspices of the Peters Township Park and Recreation Department will adopt this statement of goals and philosophy as an amendment to their bylaws.  The Peters Township Parks and Recreation Board of Directors feels strongly that the purpose of its recreational sports programs is to encourage and develop in children a love for sports in a safe and positive environment, while teaching skill development, teamwork, and sportsmanship. 

 

Section 2:  The major goals of recreational youth sports programs are:

1. To address physical, social, and emotional developmental needs of children.

2. To encourage participation in sports as a means to developing a healthy lifestyle, learning, sportsmanship, and having fun.

3. To learn and master the fundamentals of the game.  Learning and participation are to be emphasized over winning.

 

Section 3:  In order to achieve these goals, all recreational sports programs will:

1. Encourage equal playing time among players.

2. Encourage coaches to teach players multiple positions and to give players the opportunity to try different positions within the game format when feasible.

3. Teach positive coaching techniques to coaches.  Negative criticism is inappropriate for young children.  Positive coaching building self-esteem and team spirit.

4. Forbid stacking of teams. Competition must be fair so that everyone can experience the learning that comes from winning and losing.

5. Insist that all coaches, parents, and players model good behavior at all times demonstrating their adherence to the sportsmanship Code of Conduct.

 







ARTICLE XVI

INDEMNIFICATION

 

Section 1:  The Association shall indemnify all current and former Directors, Officers, Agents, and Employees of the Association against any expenses actually and necessarily incurred by them in connection with the defense of any action, suit, or proceeding in which they are made a party by reason of having been Directors, Officers, Agents, or Employees of the Association, except in relation to a matter as to which any such Director, Officer, Agent, or Employee or person shall be adjudged in such action suit or proceeding to be liable for negligence or misconduct in the performance of duty. 

 

ARTICLE XVII

NON-PROFIT TAX PROVISIONS

 

Section 1:  No part of the net earnings of the Association shall insure to the benefit of, or be distributed to its members, trustees, officers, or to other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this clause hereof.  No substantial part of the activities of the Association shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provisions of this document, the Association shall not carry on any other activities not permitted to be carried on (a) by an Association exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an Association, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future United States federal tax code. 

 

Section 2:  The Association is organized exclusively for charitable, religious, educational, and scientific purposes, including for such purposes, the making of distributions to the Association that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code of any corresponding provisions of any future United States federal tax code. 

 

ARTICLE XVIII

FINANCIAL AND ACCOUNTING

 

Section 1:  The Board of Directors shall oversee the finances and property of the Association.

 

Section 2:  The Board of Directors shall not permit the contribution of funds or property to individuals, but shall solicit the same for the common treasury of the Association to discourage favoritism among members.

 

Section 3:  The Board of Directors shall not permit the solicitation of funds in the name of the Association unless all of the funds so raised are placed in the Associations treasury.

 

Section 4:  No Members of the Board of Directors of the Peters Township Youth Cheerleading Association shall receive directly or indirectly, any salary or compensation from the Association for services rendered as member of the Board of Directors, or Member.  This is a non-profit Organization. 

 

Section 5:  All money received shall be deposited to the credit of the Association in a bank, all disbursement shall be made by check and all checks shall be signed by the Treasurer and/or the President or other authorized signer as determined by the Board of Directors. 

 

Section 6:  The Fiscal Year of the Association shall begin the first day of January and shall end on the last day of December. 

 

Section 7:  Under the guidance of the Treasurer, the Association will annual purchase property and casualty insurance coverage in addition to a liability policy that covers the good faith actions and omissions of all members of the Board of Directors, Committee members, and Coaches. 

 

Section 8:  The Treasurer shall present a previous year financial report and the next year’s budget, as approved by the Board of Directors, at the annual meeting.

 

 

ARTICLE XIX

MISCELLANEOUS

 

Section 1:  Conflict of Interest – The Board shall adopt and periodically review a conflict of interest policy to protect the Association’s interest when it is contemplating any transaction or agreement which may benefit any director, officer, employee, affiliate or member of a committee with board-delegated power.

 

Section 2:  Non-Discrimination Policy – The officers, directors, committee members, employees, and persons served by this corporation shall be selected entirely on a nondiscriminatory basis with respect to sex, race, religion, national origin, and sexual orientation.  It is the policy of the Peters Township Youth Cheerleading Association not to discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran’s status, political service or affiliation, color, religion, national origin.

 

 

AMENDMENTS

ARTICLE X – SCOPE OF AUTHORITY

 

Section 1:  Sports Organization Non-Compliance of Policy and Requests – The intent of this policy is to establish a clear, consistent, fair and objective framework to assist the Parks and Recreation Director, staff, and Board to effect corrective action for sports associations, individuals, or other users of Parks and Recreation facilities, services or programs who fail to comply with the existing by-laws, regulations or policies. 

 

Section 2:  The Parks and Recreation Department expects all under groups and participants to treat staff and other users with respect and to conduct themselves in such a way as to promote safe and positive experiences. 

 

Section 3:  All participants in Parks and Recreation sanctioned youth programs will be expected to abide by the Participant Sportsmanship Pledge, and will be held responsible for non-compliance in accordance with the enforcement guidelines therein. 

 

Section 4:  Participant Sportsmanship Pledge:

 

The goal of the Peters Township Parks and Recreation Department and board of directors is to ensure that its recreational sports programs encourage and develop in children a love of sports in a safe, positive environment, which teaches skill development, teamwork, and sportsmanship.  It is therefore essential for parents, coaches, and officials to encourage youth athletes to embrace the values of good sportsmanship.  Moreover, adults involved in youth sports events should be models of good sportsmanship and should lead by example by demonstrating fairness, self-control and the core values of Peters Township, those of honesty, responsibility, and respect.  I therefore pledge to be responsible for my words and actions while attending, coaching, affiliating, or participating in a youth sports event and shall conform my behavior to the following code of conduct:

 

·  I will not engage in unsportsmanlike conduct with any coach, parent, player, participant, official, or any other attendee.

·  I will not encourage my child, or any other person, to engage in unsportsmanlike conduct with any coach, parent, player, participant, official, or any other attendee.

·  I will not engage in any behavior which would endanger the health, safety, or well-being of any coach, parent, player, participant, official, or any other attendee. 

·  I will not encourage my child, or any other person, to engage in any behavior which would endanger the health, safety, or well-being of any coach, parent, player, participant, official, or any other attendee. 

·  I will not smoke or use drugs or alcohol while at a youth sports event and will not attend, coach, officiate, or participate in a youth sports event while under the influence of drugs or alcohol. 

·  I will not permit by child or encourage any other person to use drugs or alcohol while at a youth sports event and will not permit my child, or encourage any other person to attend, coach, officiate, or participate in a youth sports event while under the influence of drugs or alcohol. 

·  I will not engage in the use of profanity.

·  I will not encourage my child, or any other person, to engage in the use of profanity.

·  I will treat any coach, parent, player, participant, official, or any other attendee with respect regardless of race, creed, color, national origin, sex, sexual orientation, or ability.

·  I will encourage my child to treat any coach, parent, player, participant, official, or any other attendee with respect regardless of race, creed, color, national origin, sex, sexual orientation, or ability.

·  I will not engage in verbal or physical threats or abuse aimed at any coach, parent, player, participant, official, or any other attendee.

·  I will not encourage my child or any other person to engage in verbal or physical threats or abuse aimed at any coach, parent, player, participant, official, or any other attendee.

·  I will not initiate a fight or scuffle with any coach, parent, player, participant, official, or any other attendee.

·  I will not encourage my child or any other person to initiate a fight or scuffle with any coach, parent, player, participant, official, or any other attendee.

 

I agree that if I fail to conform my conduct to the foregoing while attending, coaching, officiating, or participating in a youth sports event, I will be subject to disciplinary action, including but not limited to the following, in any order or combination:

 

·     Verbal warning.

·     Written warning.

·     Suspension or immediate ejection from a youth sports event.

·     Suspension from multiple youth sports events.

·     Season suspension or multiple season suspension.

 

Section 5:  Peters Township Parks and Recreation Department Guidelines for Enforcement of the Participant Sportsmanship Pledge

 

Philosophy: Merely teaching and preaching about the ideals of sportsmanship and good character represented by the Y.E.S. and Character Counts initiatives is not enough.  It is essentials that the leaders in the community and sports associations demonstrate courage and firmness in consistently holding coaches, athletes, parents, and other to those expectations.  The Participant Sportsmanship Pledge is a document that establishes clear conduct expectations for coaches, parents, spectators, and others.  The Participant Sportsmanship Pledge must be signed by at least one parent of a player, and all coaches and managers prior to the start of the season, ideally at registration.  It is the responsibility of the sports associations to maintain a file of the signed documents.  Failure of an individual to sign the Participant Sportsmanship Pledge does not exempt individuals from receiving consequences for non-compliance.  Since behavior patterns are strengthened by both positive and negative consequences, the following guidelines have been developed to assist the Peters Township Parks and Recreation Department and its sports associations in enforcing the community goals of sportsmanship and good character. 

 

Guidelines for Determining Consequences:

 

·  Reward good conduct and personal development by positive recognition.  Firmly discourage bad behavior by immediate correction and prompt discipline. 

·  Verbally praise model behavior and correct misbehavior as often as possible with both athletes and coaches. 

·  Recognize athletes and coaches who demonstrate exceptional sportsmanship and character after games and in post-season awards.

·  Make demonstrating good character and sportsmanship a job requirement for coaches and a factor in playing time (e.g., players who violate conduct expectations should be benched regardless of competitive situation).

·  Approach parents and spectators who fail to meet expectations.  Communication might include private meetings, letters, announcements, warnings, and ejection from games or practices. 

·  Enforce the policy – immediate ejection from the event and a minimum of one year or season suspension (as a spectator or coach) for the following behaviors:

o   Physical abuse or threat to do bodily harm to a player, coach, referee, official, or volunteer.

o   Possession of alcohol or illegal drugs at games and practices, regardless of location.

o   After an individual is sanctioned three times in one year for verbal abuse or harassment, the enforcement of policy may necessitate the involvement of the police and/or judicial options.

·  Determine appropriate disciplinary action for other documented violations such as: verbal warning, written warning, suspension, removal from premises, and removal from league, suspension from coaching or leadership activities, completion if an anger management program. 

 

Section 6:  Enforcement Order of Precedence

 

1. Association Level

The appropriate sports association coach or president must address problems that result in failure to adhere to the Participant Sportsmanship Pledge.  In the event that the responsible sports association is unable to determine and implement the appropriate disciplinary action, or when an incident involves a board member, officer, or commissioner of a sports association, the involvement of the Parks and Recreation Department staff is required.

2. Parks and Recreation Staff Level

Any individual(s) and/or group(s) wishing to appeal any discipline measure may refer the matter for resolution to the Parks and Recreation Director within ten days of the disciplinary action being communicated to the Park and Recreation Department.  The Parks and Recreation Director will review the circumstances surrounding the incident and the process used by the responsible Association for determining the extent of disciplinary action warranted.  The Parks and Recreation Director may refer the matter back to the responsible Association for further consideration, uphold the decision of the Association, or administer additional disciplinary action based upon his or her determination of the severity of the incident. 

3. Parks and Recreation Board Level

Failing suitable resolution of the issue, any individual(s) and/or group(s) wishing to appeal the decision of the Parks and Recreation Director may refer the matter for final resolution to the Parks and Recreation Board in writing within ten days of being informed of the Directors decision.  The Board will consider the request and may or may not choose to review the matter.  In either case, the decision of the Parks and Recreation Board is final.

 

Section 7:  Y.E.S.

 

The Peters Township Park and Recreation Board of Directors feels strongly that the purpose of its recreational sports programs is to encourage and develop in children a love for sports in a safe and positive environment, while teaching skill development, teamwork, and sportsmanship.

 

The 3 major goals of recreational youth sport programs are:

·  To address the physical, social and emotional developmental needs of children.

·  To encourage participation in sports as a means to developing a healthy lifestyle, learning sportsmanship and having fun.

·  To learn and master the fundamentals of the game.  Learning and participation are to be emphasized over winning.

 

In order to achieve these goals, all recreational sports programs will:

·  Encourage equal playing time among players (except for non-recreation teams or tournament teams).

·  Encourage coaches to teach players multiple positions and to give players the opportunity to try different positions within the game format when feasible (except for non-recreation teams or tournament teams).

·  Teach positive coaching techniques to coaches.  Negative criticism is inappropriate for young children.  Positive coaching builds self-esteem and team spirit.

·  Forbid stacking of teams.  Competition must be fair so that everyone can experience the learning that comes from winning and losing (except for non-recreation teams or tournament teams).

·  Insist that all coaches, parents and players model good behavior at all times demonstrating their adherence to the following “Sportsmanship Code of Conduct”.

 

 

 

 

**Revisions of these By-Laws have occurred in February 2006, August 2012, February 2013, May 2013, and February 2016, January 2022.  An addendum was added to Article 4 Section 4; July 2022. An addendum was added to Article 9 Section 1 and 2; August 2022.


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