Smithfield Recreation Association, Inc.

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2018 SRA Concession Guidelines


Scheduling:  We will be scheduling the Home Teams to work concessions. It may be necessary to schedule the visiting Team to keep the number of shifts per Team even. Each shift will consist of 3 hours for all divisions except Shetland and those shifts will be 2 hours long. The shift can be broken up by the Team not to be less than 1 hour increments. We leave that up to the Team to determine what works best for them.


Teens for Hire: Teams can choose to pay teenagers to work their shifts at a rate of $8/hour. It is team’s responsibility to contact a teen from the approved teen-for-hire list and schedule them for their shifts. Someone from the team will need to meet with the teen at the beginning of their shift and pay him/her cash. If for some reason, a game gets postponed it’s the team’s responsibility to notify that teen and re-schedule them for when the game is rescheduled. Any questions about this, please contact Casey Thrift #804-761-4463.


Shift Explanation:  Everyone is expected to report to the concession stand 10 minutes prior to the start of the scheduled shift. It is important that the Team has there shift covered. In the event a Team does not have someone in the concession stand for the start of their shift the Coach will be notified and the Game will not start until someone has arrived for the shift.


Team Drinks: All teams are to get team drinks if it is an SRA game – team drinks will be juice boxes/pouches located in cooler – teams are to send 1 person to the stand to pick up all drinks for the Team. This is needed to keep the traffic down, ending and starting of the games is usually the busiest times.


Daily Operations:


There are normally only 3 people scheduled for concessions duty on week nights and there can be as many as 5 during the day on the weekend. They should each have a specific task during their shift.


(1) At each window

(1) Preparing the food (Hot Dogs, Nachos, BBQ, Popcorn, etc.)



(1) At each window

(2) Preparing food (Hot Dogs, Nachos, BBQ, Popcorn, etc.)

(1) Restocking items and making Tea


Always wear gloves when handling food and never handle money when gloves are on.


When not busy – everyone should be cleaning up – restocking-pre-preparing food to put in food warmer, it is important to use this time to keep everything cleaned up and ready to turn over to the next shift.


Cooking Hamburgers & Hotdogs -- Weeknight games only cook 8 each time; Weekend games start with 12-15 of each. This helps avoid wasted food and we ask that cooks watch the time and cook less at the end of the day.


Grilled Chicken- Chicken is marinated for at least 30 minutes before cooking.  The marinade is located in the concession stand on the shelf in the back.  Chicken is to be placed in the plastic container while it is marinating.  Place the top on it and put in the refrigerator for at least 30 minutes.  It should be cooked to at least 165 degrees.


BBQ/Cheese/Chili – heat in microwave as needed – keeping the crock-pot on low to keep warm – keeps it from burning to the sides of the Crockpot – and makes for easier cleanup. Left over at the end of the day should be put into a clean crock, covered with foil and placed in the refrigerator.

Popcorn – make as needed –make 5 batches to start the day – pour in kettle – make sure all lights are on – after popcorn finishes popping – immediately dump (it will burn) – and turn off everything except warmer. Instructions for how to make popcorn are posted in the concession stand.


Umpires - Umpires receive a free food item and drink per game.  If it is hot outside, they may have as many waters as necessary for their well-being. We ask that they request their food & drink item at the door and do not enter.


Check bathrooms regularly, restocking when necessary. Paper products are located in the concession stand.


Check condiment area/ restocking when necessary.


Coffee/Hot Water – if cold outside – make coffee and hot water and fill decanters and then make a fresh pot of each so that you always have some ready – refill and make new as needed.


Sweet Tea – There should always be at least 3 gallons of sweet tea prepared. Instructions for making tea are located in the concession stand. Particularly on Saturdays it is important to always have hot water brewing to be able to keep up with demand. 


End of Day Shift (for both Weekdays and Weekends)   


Concession stand will close 30 minutes prior to the end of the last scheduled game, which is usually around 8:15pm. Announce that concession will be closing 15 minutes prior to closing.  After the concession stand is closed the following is required:


Concession area cleaned and wiped down. – Spray cleaner is located over the sink

All Dishes washed and put away.

Popcorn machine – wipe down with damp paper towel - throw extra popcorn away or give it away to the players once the games are over.

Coffee machine/decanters - cleaned

Items restocked with what is available in the storage area. It is very important that the coolers are completely stocked so there are cold drinks for the next day.

Floor swept and mopped.

Bathrooms mopped, wiped down and paper products replenished.

Hot dogs, Chicken and BBQ taken out of freezer and put in cooler to thaw for next day.

Money counted – 150.00 put back into till bag. The balance placed in another envelope with the amount written on it and signed by 2 people DO NOT COUNT THE LOOSE CHANGE. Place all envelops into the safe and turn the handle.

Make sure all lights are turned off to include the cooler lights.

The bolt on the front door should be locked from the inside and depart from the rear door. Please make sure it is locked when you pull it shut.

Take concession/bathroom trash to dumpster.


Coaches are required to stay at the field until the concession stand is closed, money put in safe, and trash taken away. 


Concession schedule will be posted in the concession stand. 


Everyone in the concession stand needs to remember to be polite to patrons and co-workers.  Remember that you are representing Smithfield Recreation Association.


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