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Dunedin Jr. Falcons

DJF BYLAWS


DJF Bylaws 2/6/17 
Dunedin Jr. Falcons
Bylaws
BYLAWS of the Dunedin Jr. Falcons

TABLE OF CONTENTS

ARTICLE 1 4-8
Section 1 – Definitions
Section 2 – Name
Section 3 – Purpose
Section 4 – Office
Section 5 - Gifts
Section 6 - Audits
Section 7 - Records
Section 8 - Fiscal Year

ARTICLE 2 8-12
Section 1 - Executive Board Purpose
Section 2 - Executive Board Composition
Section 3 - Officer Election
Section 4 - Officer Term of Office
Section 5 - Removal of Officers
Section 6 - Executive Board Vacancies
Section 7 - President
Section 8 - Vice President
Section 9 - Athletic Director
Section 10 - Communication Coordinator
Section 11- Cheerleading Coordinator
Section 12 - Concession Manager
Section 13 - Registrar
Section 14 - Secretary
Section 15 - Treasurer
Section 16 - Team Parent Coordinator

ARTICLE 3 12-15
Section 1 - Executive/General Board Regular
Meetings Section 2 - Executive/ General Board
Special Meetings Section 3 - Quorum
Section 4 - Voting
Section 5 - Committees
Section 6 - Attendance
Section 7 - Budgets
Section 8 - Contracts
Section 9 - Checks and Drafts
Section 10 - Deposits
Section 11 - Calendar of Responsibilities
Section 12 - Non SYFC activities (SYFC bylaws pg. 13 B

Article 4 15-19
Section 1 - General Board Purpose
Section 2 - General Board Composition
Section 3 - GB Election
Section 4 - GB Term of Office
Section 5 - Removal of GB Members
Section 6 - GB Vacancies
Section 7 - Assistant Concession Manager
Section 8 - Assistant Treasurer
Section 9 - Communication Coordinator
Section 10 - Equipment Room Manager
Section 11 - Flag Football and Flag Cheerleading Coordinator
Section 12 - Fundraising Coordinator
Section 13 - Team Parent Coordinator
Section 14 - Past officers

Article 5 19-21
Section 1 - Membership Qualifications
Section 2 - Membership Responsibilities and Procedures
Section 3 - Membership Termination

Article 6 21-22
Section 1 - Player Qualification
Section 2 - Player Responsibilities and Procedures
Section 3 - Player Termination
Section 4 - Scholarships

Article 7 22-23
Section 1 - Coach Qualifications
Section 2 - Head Coach Selection Process
Section 3 - Assistant Coach Selection
Section 4 - Coach Responsibilities and Procedures
Section 5 - Coach Termination

Article 8 23-25
Section 1- Annual Membership Meeting
Section 2 - Amendments to Bylaws
Section 3 - Parent Handbook
Section 4 - Coaches / Volunteer Handbook
Section 5 - Background Checks Required


Article 1
Section 1 – DEFINITIONS
Executive Board - means the board elected by the Members to operate and provide executive
direction for the DJF organization as provided in these Bylaws.
President - means the member of the Executive Board that is the chief executive officer of
the organization and has the responsibilities outlined in article 2, section 7 of these Bylaws.
Vice President - means a Member of the Executive Board that has the responsibilities outlined in article 2, Section 8 of these Bylaws.
Athletic Director - means a Member of the Executive Board that has the responsibilities outlined in article 2, section 9 of these Bylaws.
Cheerleading Coordinator - means a Member of the Executive Board that has
the responsibilities outlined in article 2, section 10 of these Bylaws.
Concession Manager - means a Member of the Executive Board that has the responsibilities
outlined in article 2, section 11 of these Bylaws.
Registrar – means a Member of the Executive Board that has the responsibilities outlines in
article 2, section 12 of these Bylaws.
Secretary - means a Member of the Executive Board that has the responsibilities outlined in
article 2, section 13 of these Bylaws.
Treasurer - means the member of the Executive Board that is the chief financial officer of the
organization and has the responsibilities outlined in article 2, section 14 of these Bylaws.
Team Parent Coordinator - means a Member of the Executive Board that has the
responsibilities outlined in article 2, section 15 of these Bylaws.
Communication Coordinator - means a Member of the Executive Board that has the
responsibilities outlined in article 2, section 16 of these Bylaws.

General Board: means the board elected by the Members to coordinate and oversee specific
volunteer activities and to assist the Executive Board as provide in article 4 of these Bylaws.

Assistant Concession Manager - means a Member of the General Board that has the
responsibilities outlined in article 4, section 7 of these Bylaws.

Assistant Treasurer - means a Member of the General Board that has the responsibilitie
outlined in article 4, section 8 of these Bylaws.

Assistant Secretary – means a Member of the General Board that has the
responsibilities outlined in article 4, section 9 of these Bylaws.


Assistant Registrar- means a Member of the General Board that has the
responsibilities outlined in article 4, section 10 of these Bylaws.

Assistant Athletic Director- means a Member of the General Board that has the
responsibilities outlined in article 4, section 11 of these Bylaws.

Assistant Communication Coordinator- means a Member of the General Board that
has the responsibilities outlined in article 4, section 12 of these Bylaws.

Assistant Cheerleading Coordinator - means a Member of the General Board that has
the responsibilities outlined in article 4, section 13 of these Bylaws.

Equipment Room Manager - means a Member of the General Board that has the
responsibilities outlined in article 4, section 14 of these Bylaws.

Booster Coordinator - means a Member of the General Board that has the responsibilities
outlined in article 4, section 15 of these Bylaws.

Fundraising Coordinator - means a Member of the General Board that has the responsibilities
outlined in article 4, section 16 of these Bylaws.

Assistant Team Parent Coordinator – Football - means a Member of the General Board
that has the responsibilities outlined in article 4, section 17 of these Bylaws.

Assistant Team Parent Coordinator – Cheerleading- means a Member of the General
Board that has the responsibilities outlined in article 4, section 18 of these Bylaws.

Flag Coordinator – Football means a Member of the General Board that has the
responsibilities outlined in article 4, section 19 of these Bylaws.

Flag Coordinator – Football means a Member of the General Board that has the
responsibilities outlined in article 4, section 20 of these Bylaws.
Past officers - who would like to serve

General Definitions:
Assistant Coach - means a Coach responsible for specific sports activities of Players of a specific
team as assigned and under the direction of a Head Coach.

Bylaws - means the rules and regulations enacted by an organization or corporation to provide a
framework for its operation and management.

Coach- means a person that has been selected to supervise a DJF sport activity and has
successfully completed a background check as provided in article 7 of these Bylaws.
Coaches Handbook - means the DJF rules and procedures manual for Coaches attached
hereto as Exhibit C, as such may be amended from time to time as provided in article 8,
section 5 of these Bylaws.

Exhibits- means Exhibit A - the organizational chart, Exhibit B - the Volunteer Handbook,
Exhibit C - the Coaches Handbook and Exhibit D - the Parent Handbook attached hereto and
made a part hereof by reference, as such may be amended from time to time pursuant to the
applicable sections of article 9 of these Bylaws.

Head Coach- means a Coach responsible for the sports activities of Assistant Coaches and
Players of a specific Team.

League- means the Suncoast Youth Football Conference, Inc. or such other not-for-profit
football conference as selected by the DJF Members from time to time pursuant to the
procedures contained in these Bylaws.

Member- means a person who is an Officer, General board member, a parent or legal guardian
of a player, or a coach; or a Titled Volunteer that has served as such for at least one (1) year to
the satisfaction of the Executive Committee as provided in article 5, section 1 of these bylaws.
Officer- means a person elected by the GB to the Executive Board as provided in article 2,
section 3 of these Bylaws.

Parent Handbook- means the DJF rules and procedures manual for parents, legal guardians and
Players attached hereto as Exhibit D, as such may be amended from time to time as provided in
article 8, section 3 of these Bylaws.

Player- means a child between the ages of 4 and 14 that is registered to participate in a DJF
sports activity as provided in article 6 of these Bylaws.
Special Committee- means a temporary or standing committee designated by the Executive
Board or the GB to perform a certain task. Special Committees may be delegated any authority
that the board that designated them may have so long as such delegation does not conflict with
these Bylaws. Special Committees must be comprised of Members.
Team- means a group of Players that participate in sports activities under the direction and
supervision of a specific Head Coach.

Volunteer Handbook- means the DJF rules and procedures manual for anyone who wishes to
volunteer to help the organization attached hereto as Exhibit B, as such may be amended from
time to time as provided in article 8, section 4 of these Bylaws.

Section 2 - Name
The name of the organization shall be the "Dunedin Jr. Falcons." (hereinafter "DJF"). DJF shall
be incorporated as a nonprofit, tax-exempt corporation organized under the laws of the State of
Florida for the purposes set forth below and in the DJF articles of incorporation.

Section 3 - Purpose
DJF is organized exclusively as a charitable and educational entity within the meaning of section
501(c) (3) of the Internal Revenue Code of 1954 or the corresponding provisions of any
future United States Internal Revenue law. Specifically these objectives are as follows:
A. To organize, conduct, & supervise youth football, cheerleading & tutorial sports
programs for the youth of Pinellas County, Florida;
B. To aid in the education & development of our youth into good citizens and good
Americans;
C. To aid in the sponsorship of supervised activities for our youth;
D. To promote and stimulate public interest in our activities and the education of our youth;
and
E. To do all things necessary, incidental and conducive to accomplish the objectives set
forth herein.
To achieve these objectives, DJF will provide a supervised program under the rules and
regulations of the League. All Members and Players shall bear in mind that the attainment of
exceptional athletic skill or the winning of games is secondary, and the molding of future citizens
is of prime importance. In accordance with Section 501(c) (3) of the Federal Internal Revenue
Code, DJF shall operate exclusively as a non-profit, educational organization providing a
supervised program of competitive youth football and cheerleading activities. No part of DJF net
earnings that exceed the value of any goods or services provided in consideration shall inure (to
cause someone to be less effective) to the benefit of any person who is in a position to exercise
substantial influence over the affairs of the organization. No part of DJF activities shall include
political propaganda, public statements of support or opposition or other attempts to directly or
indirectly influence legislation or political campaigns. DJF shall not contribute or otherwise
participate in or intervene in any political campaign on behalf of any candidate for public office.

Section 4 - Office
The principal office of the organization shall be located in Pinellas County, Florida. The registered
office of the organization shall be located at 1651 Pinehurst Rd. in the City of Dunedin, State
of Florida. The principal office may change from time to time as deemed necessary by the
Executive Board. The mailing address of the organization shall be P.O. Box 1732, Dunedin
Florida 34697 as mail cannot be received at the registered office. The registered agent of the
organization shall be the President and the President's address shall be the address of the
registered agent of the organization. The name and address of the current President as the
registered agent of the organization must be updated annually with the Secretary of State as part
of the corporation annual report filing.

Section 5 - Gifts
Any gifts, contributions, bequest, or devices may be accepted by the Executive Board for the
general/special purpose of the organization. However, no person or organization shall gain
preferential treatment for position or for access to membership information as result of any gift,
contribution, bequest or devise.

Section 6 - Audits
Audits of the financial records of the organization shall be conducted on an annual basis. Such an
audit may be conducted internally by a special committee appointed by the Executive Board, or
prepared by a professional Certified Public Accountant at the discretion of the Executive
Committee. Such audits must result in a written financial report that shall be available for
inspection of any Member upon reasonable notification. The annual federal income tax form of
the organization (IRS form 990 or 990-EZ) is NOT considered a written financial report for
purposes of this section. The written financial report of the organization should be completed no
later than April 1 of each year.

Section 7 - Records
The organization shall keep correct and complete books and records of accounts and keep
minutes of all proceedings. Books and records shall be kept at the DJF office. Records shall be
kept of the entire voting Members' names and address (in participant’s files). Books and records
of financial transactions and minutes may be inspected by the public at any time provided the
request allows a reasonable period of time to compile the requested information.
Section 8 – Fiscal Year - DJF'S fiscal year shall begin January 1 and end December 31.

Article 2
1. General Powersa. The affairs of the corporation shall be managed by its Board of Directors.
Directors shall be resident of the state and with the minimum of one (1) year
active involvement in this corporation The Board of Directors shall have the
authority to conduct an investigation into the background and character of each
volunteer of this organization. The results of such investigation shall remain
confidential among the Board of Directors.
b. Board MembersThe number of Directors shall be no more than twenty-four (24) and not less
than six (6), however the Board of Directors may add or subtract Directors as
it deems necessary by amendments as well as the addition of Directors by the
formula of one (1) additional director for each twenty-five (25) members of the
Corporation beyond an enrollment of three hundred (300) members.
Section 1 - EXECUTIVE BOARD PURPOSE
The purpose of the Executive Board is to provide executive direction for the organization and to
conduct the daily operation of the organization.
Section 2 - EXECUTIVE BOARD COMPOSITION
The Executive Board shall be comprised of the following Officers:
• President
• Vice President
DJF Bylaws 2/6/17 MJM Page 9
• Athletic Director
• Cheerleading Coordinator
• Concession Manager
• Registrar
• Secretary
• Treasurer
• Team Parent Coordinator
• Communication Coordinator

Section 3 - OFFICER ELECTION
Applications for those that wish to be an Officer of the organization shall be accepted by the
Secretary beginning three (3) months before the November meeting of the Members and
continue to be accepted until one (1) week prior to the November meeting of the Members. If the
applicant meets the qualifications, the applicant shall be placed on the ballot. If there are no
applications for an Officer position, Officer Candidates shall be nominated by the Members at
the November meeting. The current Secretary and the two current GB Members selected by the
GB shall oversee and certify the election and provide the results at the end of the November
meeting. A person that is not currently a Member may be nominated and elected as an Office
meeting. A person that is not currently a Member may be nominated and elected as an Officer. If
such person is elected, the new Officer automatically becomes a Member. Current serving
Officers may not also be a member of the GB. Married couples, dating couples, or those couples
residing in the same household cannot both be Executive Board members.
Section 4 - OFFICER TERM OF OFFICE
Each Officer shall remain in office for a two (2) year minimum term and/or until his/her
successor is elected and qualified, subject to early termination by removal as provided below or
voluntary resignation by the Officer. The Vice President, Athletic Director, Treasurer,
Concessions Manager, and Team Parent Coordinator will be elected in odd-numbered years
and the President, Secretary, Cheerleading Coordinator, Registrar, and Communications
Coordinator will be elected in even-numbered years, unless there is a need to add because
of resignation or termination. All other Executive Board Members shall also be on a two (2)
year term to be up for re-election at the end of the previously elected term. All Executive board
positions have a six (6) year consecutive term limit.

Section 5 - REMOVAL OF OFFICERS
Any Officer may be removed as deemed appropriate by a two-thirds vote of the GB present at
any properly noticed GB meeting or by a majority vote of the Executive Board present at a
properly noticed Executive Board meeting. Proper notice for such meetings shall include posting
of a written meeting agenda readily available to the Members that includes the proposed Officer
removal as an agenda item. In the event of a conflict of interest a board member must abstain
from voting, or the Executive Board may vote to remove the vote that comes as part of the
conflict of interest.

Section 6 - EXECUTIVE BOARD VACANCIES
The Executive Board has the discretion to fill any vacancy in an Officer position for the
unexpired portion of the term at any properly noticed Executive Board meeting. If the Executive
Board decides to fill an Officer vacancy, that vacancy must be filled from current Members.

Section 7 - President
In addition to being a member of the Executive Board, the President shall be the chief executive
officer of the organization. He/she shall supervise all of the business and affairs of the
organization. He/she shall supervise day-to-day operations. The President shall be responsible
for all federal, state, local and League filings and licenses necessary to keep the organization in
compliance with all federal, state, local and League laws, ordinances, rules and regulations. The
President shall preside at all meetings of the Members. The President may enter into contracts for
the DJF, but must seek authorization to do so from the Executive Board at a properly noticed
Executive Board meeting. The President may sign checks of the organization prepared by the
Treasurer. The President may vote on any matter before the Executive Board or GB. The
President has all rights of any other Member not specifically limited by these Bylaws.

Section 8 – Vice President
In addition to being a member of the Executive Board, in the absence of the President, or his/her
inability or refusal to act, the Vice President will assume the position of President and perform
the duties of the President and shall have all the powers of, and be subject to all restrictions upon
the President until such time as when the Executive Board decides to address the matter.
The Vice President shall provide the directions and coordination necessary for the operations
of the meeting.

Section 9- Athletic Director
In addition to being a member of the Executive Board, the Athletic Director shall be overall
responsible for all football Teams and shall be the direct contact for all Members, football
Coaches and football Players with regard to Team questions and concerns. This responsibility
will include specific Player complaints or concerns about a Team or Coach -- The Athletic
Director shall determine the slate of Coaches for football activities of the organization that will
be presented to the Executive Board and GB for approval. The Athletic Director shall determine
any disciplinary action required of a football Coach as a result of a problem the Athletic Director
personally witnesses, or is presented by any members. The Athletic Director shall be responsible
to create the schedule of football activities for the season. The Athletic Director shall be
responsible for creating a budget for the football activities of the organization and presenting the
budget to the Executive Committee for approval. The Athletic Director shall be responsible for
selecting and obtaining all necessary equipment for conducting the football activities of the
organization. The Athletic Director shall be responsible to assist and supervise the activities of
the Flag Football and the Equipment Room Manager including weigh-ins at all home games. The
Athletic Director shall be responsible for training and support of all football Coaches and shall
also be responsible for coordination of all football teams (including flag football teams) which
includes but is not limited to setting up all football games, tryouts and combines, uniform
fittings, ensuring necessary background checks have been completed for football personnel in
conformance with the DJF policies outlined this these Bylaws, ensuring that football Coach
certifications are completed for each football Coach and instructor and to ensure all football
coaches obtain team sponsorhips. Interviews and selection and Player draft to ensure
consistency and balance in the football programs must be supervised. The Athletic Director
may serve as a head coach in the event of a vacancy/absence or until the position can be
filled; at the discretion of the President or Vice President.

Section 10 - Cheerleading Coordinator
In addition to being a member of the Executive Board, the Cheerleading Coordinator shall have
overall responsibility for all cheerleading Teams and shall be the direct contact for all Members,
cheerleading Coaches and cheerleading Players with regard to Team questions and concerns. The
Cheerleading Coordinator shall determine the slate of Coaches for cheerleading activities of the
organization that will be presented to the Executive Board and GB for approval. The
Cheerleading Coordinator, along with the Vice President shall determine any disciplinary action
required of a cheerleading Coach as a result of a problem he/she personally witnesses, or is
presented by any members. The Cheerleading Coordinator shall be responsible to create the
schedule of cheerleading activities for the season. The Cheerleading Coordinator shall be
responsible for creating a budget for the cheerleading activities of the organization and
presenting the budget to the Executive Committee for approval. The Cheerleading Coordinator
shall be responsible for selecting and obtaining all necessary equipment for conducting the
cheerleading activities of the organization. The Cheerleading Coordinator is responsible for
training and support of all cheerleading Coaches and coordination of all cheerleading teams
(including flag cheerleading teams) which includes but is not limited to setting up all
cheerleading competitions, tryouts, uniform fittings, ensuring necessary background checks have
been completed for cheerleading personnel in conformance with the DJF policies outlined with
these Bylaws, ensuring that cheerleading Coach certifications are completed for each
cheerleading Coach and instructor and to ensure all cheerleading Coaches obtain team
sponsorships. The Cheer Coordinator may serve as a head coach in the event of a
vacancy/absence or until the position can be filled; at the discretion of the President or Vice
President.

Section 11 - Concession Manager
In addition to being a member of the Executive Board, the Concession manager is responsible for
operations of the concession stand, including but not limited to ordering inventory, being
available for deliveries, stocking concessions, and working with the Team Parent Coordinator to
be sure that there is sufficient volunteer assistance to staff the concession during but not limited
to board approved activities, practices, home games, and cheerleading competitions.
Section 12 – Registrar In addition to being a member of the Executive Board, the Registrar is
responsible for all participant registration paperwork and ensuring that it is correctly completed,
submitted to the League for certification and information entered into the organization’s
computer(s) to produce Member and Player rosters for all football/cheerleading programs.
Section 13 - Secretary
In addition to being a member of the Executive Board, the Secretary shall be responsible for all
non-financial written records of the organization. The Secretary shall be responsible for
producing and posting all written agendas and keeping minutes for all board and committee
meetings. The Secretary shall also be responsible to post notices as required in accordance with
these Bylaws or as required by law. The Secretary shall be responsible for collecting all
correspondence to or from the organization and filing same in a manner that will allow
inspection by any Member upon reasonable notice. The Secretary shall also be responsible to
keep and preserve all non-financial records, rules, procedures, handbooks and other documents
of the organization in a manner that will allow inspection by any Member upon reasonable
notice. The Secretary shall also supervise the election of Officers and the members of the GB
and certify the results of the election to the Executive Board. The Secretary shall be responsible
to assist and supervise the activities of the Registrar, and the Communication Coordinator. The
Secretary is to perform all duties incidental to the office of Secretary and duties assigned by the
President or Board of Directors.

Section 14 - Treasurer
In addition to being a member of the Executive Board, the Treasurer shall be the chief financial
officer of the organization. The Treasurer shall have charge and custody of, and be responsible
for all DJF funds and securities. The Treasurer shall be responsible to create, keep, file and
preserve all financial records of the organization as is required to (1) maintain the 501(c) (3)
status of the organization, (2) allow preparation of all tax filings and reports required of the
organization -- including but not limited to the annual financial audit report required pursuant to
article 1, section 6 of these Bylaws, and (3) as required to allow inspection by any Member upon
reasonable notice. The Treasurer shall be responsible to receive and give receipts, write checks
and deposit monies in the name of the organization. The Treasurer shall be responsible to assist
and supervise the activities of the Assistant Treasurer and the Fundraising Coordinator. The
Treasurer should have previous financial experience sufficient to conduct the duties of the office
and be proficient, or willing to gain proficiency, with the specific financial software that the
organization employs to accurately track record and monitor its financial transactions.

Section 15 – Team Parent Coordinator
The Team Parent Coordinator is responsible for recruiting, training and coordinating a Team
parent for each football and cheerleading Team. The Team Parent Coordinator should have
regular meetings with these Team parents and ensure that weekly newsletters, with correct,
consistent information, are going out to each parent or legal guardian of a football
Player/cheerleader.

Section 16 – Communication Coordinator
The Communication Coordinator is responsible for all updates to the DJF website and all
communications to parents and volunteers via the newsletter. The Communications
Coordinator organization and to the surrounding communities. The Communication Coordinator
will obtain and coordinate sufficient volunteers to meet this goal and coordinate with the
Team Parent Coordinator to ensure that weekly newsletters with consistent, accurate
information are being transmitted to all parents and guardians of Players by the Team parent
for each Team.

Article 3
Section 1- Executive/General Board Regular Meetings
A regular meeting of the Executive/ General Board shall be held monthly. Notice of such
meeting, along with a written agenda shall be posted on the bulletin board at the DJF office, on
the DJF website and any other notice as may be determined by the Executive Board from time to
time to assure notice is available to the Members. Executive Board meetings during the regular
season will be called and held as outlined in article 3, section 2 below.

Section 2- Executive/ General Board Special Meetings
Special meetings may be called at the request of any two Officers. Requests for a special meeting
should be directed to the President if possible. The Officers requesting the special meeting may
designate the place for holding the special meeting. Notice of any special meeting of the
Executive Board shall be given at least three (3) days prior by oral or written notice, delivered
personally or sent by email or social media. Notice of such special meeting and a written agenda
shall also be posted on the bulletin board at the DJF office, on the DJF website and any other
notice as may be determined by the Executive Board from time to time to assure notice is
available to the Members.

Section 3- Quorum
A two-thirds majority of the Officers is necessary to constitute a quorum for conducting business
at an Executive Board regular or special meeting. However, a simple majority of the Officers
shall constitute a quorum for the transaction of business that requires immediate action in the
sole opinion of the Officers present at any regular or special Executive Board meeting. If less
than two-thirds of the Officers are present, a simple majority of the Officers present will
ascertain whether each of the items on the agenda require immediate action and therefore a
properly constituted meeting exists to address that item. Agenda items that do not require
immediate action in the opinion of the majority of the Officers present shall not be voted upon at
that meeting.
(8 members = 5 must attend, 10 members=7 must attend, 12 members=8 must attend)

Section 4- Voting
All Officers shall have the right to vote on matters. All votes of the Executive Board are subject
to ratification by the GB at the next properly noticed special or regularly scheduled, duly
constituted, GB meeting after an Executive Board vote is taken. An Executive Board vote shall
be considered ratified by the GB unless the GB rejects the Executive Board decision by a twothirds vote of the GB Members present at such GB meeting. In the event of a conflict of interest,
the effected board member must abstain from voting.
The President and Secretary must verify all votes before the results are announced.

Section 5- Committees
The Executive Board shall have the power to appoint such temporary or standing committees, as
it shall determine appropriate and to delegate such powers to them as the Executive Board shall
deem advisable and which it may properly delegate. The Board may adopt such rules and
regulations for the conduct of the committee's meetings and the management of DJF, as it may
deem proper, provided such does not conflict with these Bylaws. Committees may not exercise
the authority of the Board of Directors in the management of the Corporation.

Section 6- Attendance
Two consecutive unexcused absences, or a maximum of four unexcused absences from the
regularly scheduled or properly notified special meetings of the Executive Board, GB or Special
Committee within the same year, shall constitute grounds for dismissal of a Member from that
board or committee. The President, Vice President, Treasurer or Secretary must be notified for

an absence to be considered excused. The Executive Board shall then have the power by a twothirds vote of those present at any regular or special meeting to discipline, suspend or remove
any Officer from the Executive Board for failure to perform the Officer's duties.

Section 7- Budgets
Annual operating budgets for football, cheerleading and facilities must be compiled and
submitted to the Executive Board for consideration and approval by the March regular meeting.

Section 8- Contracts
The Executive Board may authorize Officers other than the President to enter into a contract or
execute and deliver instruments in the name of, and on behalf of the organization. However,
authority must be confined to a specific instance.

Section 9- Checks and Drafts
Checks, drafts, or orders for payment of money, notes, or other evidence of indebtedness issued
in the name of the organization shall be signed by the President or such other Officer or person
determined by the Executive Board. The DJF President, Treasurer, or any other authorized
endorser upon the Executive Board's approval may sign all checks, drafts, or other orders of
payments. No payments exceeding or the aggregate of $500 to a single entity shall be made
without Executive Board approval.

Section 10- Deposits
All funds shall be deposited to credit the organization within five (5) working days of the receipt
of such funds.

Section 11- Calendar of Responsibilities
The Executive Board (President and Treasurer) must see to it that:
1) The annual audit required pursuant to article 1, section 6 of these Bylaws is completed by
April 1 of each year
2) The annual corporate report is filed with the Division of Corporation prior to May 1 of
each year as required pursuant to section 607.0120 of the Florida Statutes as such may be
amended from time to time.
3) The annual federal income tax return (form 990 or 990-EZ) is filed prior to May 15 of
each year.
4) The sales tax resale certificate is filed pursuant to chapter 212 of the Florida Statutes
prior to December 31 of each year.
5) Any other deadlines, including but not limited to any co-sponsor agreement, as are
applicable to the operation of the organization to avoid late penalties or loss of a
corporate or tax determination of the status of the organization.

Section 12 – Non SYFC activities (SYFC bylaws pg. 13 B-1)
OFF SEASON PRACTICE
1. Each member organization may host and/or conduct ONE non-contact and with no equipment,
DJF Bylaws 2/6/17 MJM Page 15
football clinic or training session not to exceed FIVE (5) consecutive days per season. This
clinic/training session must be held BETWEEN March 1 and June 30 of the current season.
2. The member organization must notify the SYFC President in writing no later than fourteen
(14) days prior to the event and a copy to the SYFC Secretary. No changes to the event dates will
be permitted without approval of the SYFC President and with notice to all remaining member
organizations. Any approved change to the dates will be sent to the SYFC secretary by the
member organization.
3. All participants must be registered with the host member organization for the clinic and must
be playing age for the current playing season.
4. Cheerleaders from any organization, who have been certified from the previous season or are
certified for the upcoming season AND must be or remain at an age eligible status for both
seasons, may practice together, in the off season, with any coach or coaches for the purpose of
engaging in cheer camps or preparation for cheer competitions or for any other purpose.
RECOMMENDATIONS: It is recommended that practice sessions not exceed a total of two (2)
hours a day and that they should not exceed eight (8) hours a week. It is further recommended
that since the local organizations will be held responsible by the SYFC for any violations of
practice rules that they in turn discipline any coach guilty of violations by suspensions
Article 4
Section 1- General Board Purpose
The purpose of the General Board or GB is to provide organizational policy direction to the
Executive Board, coordinate all volunteer activities for the organization and to assist the Officers
of the organization.
It shall be the duty of the Board of Directors to provide a listing of responsibilities for all
volunteer personnel.
Section 2 - GENERAL BOARD COMPOSITION
The GB shall be comprised of the following:
• Assistant Concession Manager
• Assistant Treasurer
• Assistant Secretary
• Assistant Registrar
• Assistant Athletic Director
• Assistant Communication Coordinator
• Assistant Cheerleading Coordinator
• Equipment Room Manager
• Booster Coordinator
• Fundraising Coordinator
• Assistant Team Parent Coordinator - Football
• Assistant Team Parent Coordinator - Cheerleading
• Flag Coordinator – Football
• Flag Coordinator – Cheerleading
• Past Officers who would like to serve
DJF Bylaws 2/6/17 MJM Page 16

Section 3 - GB ELECTION
The GB shall be nominated by the Members at their annual meeting and elected by the Members
in the subsequent election. A person that is not currently a Member may be nominated and
elected to the GB. If such person is elected to the GB, that person automatically becomes a
Member. Current serving Officers may not also be a member of the GB. Nominated GB
members must receive 75% of votes to be eligible to become a board member.

Section 4 - GB TERM OF OFFICE
Each Member of the GB shall remain in office for a one (1) year minimum term and until his/her
successor is elected and qualified, subject to early termination by removal as provided below or
voluntary resignation by the GB Member.

Section 5 - REMOVAL OF GB MEMBERS
Any GB Member may be removed as deemed appropriate by a two-thirds vote of the Executive
Board present at any properly noticed Executive Board meeting or by a majority vote of the GB
present at a properly noticed GB meeting. Proper notice for such meetings shall include posting
of a written meeting agenda readily available to the Members that includes the proposed GB
Member removal as an agenda item.

Section 6 - GB VACANCIES
The GB has the discretion to fill any vacancy in a GB position for the unexpired portion of the
term at any properly noticed GB meeting. If the GB decides to fill a GB vacancy, that vacancy
must be filled from current Members.

Section 7 – Assistant Concession Manager
Assisting the concession manager with the following: In addition to being a member of the GB,
the Concession manager is responsible for operations of the concession stand, including but not
limited to ordering inventory, being available for deliveries, stocking concessions, and working
with the Team Parent Coordinator to be sure that there is sufficient volunteer assistance to staff
the concession during but not limited to board approved activities, practices, home games, and
cheerleading competitions.

Section 8 - Assistant Treasurer
In addition to being a member of the GB, the Assistant Treasurer is responsible to assist the
Treasurer with any financial duties assigned to the Assistant Treasurer by the Treasurer. The
Treasurer is the chief financial officer of the organization and is ultimately solely responsible for
the financial accounting of the organization so the Assistant Treasurer should not undertake any
financial activity without the specific direction of the Treasurer. These duties may include but
not be limited to training concession cashiers, assisting with concession stand register close out,
ledger entries of financial transactions, balancing financial records, assisting with fund
collection, booking receipts and deposits during registration, game day, concession and
fundraising activities.

Section 9 – Assistant Secretary
In addition to being a member of the General Board, the Assistant Secretary is responsible for

assisting the Secretary with all non-financial written records of the organization. The
Assistant Secretary shall be responsible for assisting the Secretary with producing and posting
all written agendas and keeping minutes for all board and committee meetings. The Assistant
Secretary shall also be responsible with assisting the Secretary to post notices as required in
accordance with these Bylaws or as required by law. The Assistant Secretary shall be responsible
for assisting the Secretary with collecting all correspondence to or from the organization and
filing same in a manner that will allow inspection by any Member upon reasonable notice. The
Assistant Secretary shall also be responsible for assisting the Secretary to keep and preserve all
non-financial records, rules, procedures, handbooks and other documents of the organization in a
manner that will allow inspection by any Member upon reasonable notice. The Assistant
Secretary shall also assist the Secretary with the supervision of the election of Officers and the
members of the GB and certify the results of the election to the Executive Board. The Assistant
Secretary shall be responsible with assisting with the supervision of the activities of the
Registrar, and the Communication Coordinator. The Assistant Secretary is to perform all duties
incidental to the office of Assistant Secretary and duties assigned by the Secretary.

Section 10 – Assistant Registrar
In addition to being a member of the General Board, the Assistant Registrar is responsible for
assisting the Registrar in all participant registration paperwork and ensuring that it is correctly
completed, submitted to the League for certification and information entered into the
organization’s computer(s) to produce Member and Player rosters for all football/cheerleading
programs. Ultimately the Registrar is responsible for the paperwork so the Assistant should only
assist in tasks assigned by the Registrar.

Section 11 – Assistant Athletic Director
In addition to being a member of the General Board, the A s s i s t a n t Athletic Director shall
a s s i s t t h e A t h l e t i c D i r e c t o r w i t h t h e overall responsibility for all football Teams
and shall be the direct contact for all Members, football Coaches and football Players with
regard to Team questions and concerns. This responsibility will include specific Player
complaints or concerns about a Team or Coach – The Assistant Athletic Director shall
assist the Athletic Director with the determination of the slate of Coaches for football
activities of the organization that will be presented to the Executive Board and GB for approval.
The Assistant Athletic Director shall assist the Athletic Director with the determination of
any disciplinary action required of a football Coach as a result of a problem the Assistant Athletic
Director personally witnesses, or is presented by any members. The Assistant Athletic Director
shall be responsible f o r a s s i s t i n g t h e A t h l e t i c D i r e c t o r w i t h
creating the schedule of football activities for the season. The Assistant Athletic Director shall be
responsible for assisting the Athletic Director with creating a budget for the football activities
of the organization and presenting the budget to the Executive Committee for approval. The
Assistant Athletic Director shall be responsible for A s s i s t i n g t h e A t h l e t i c
D i r e c t o r w i t h selecting and obtaining all necessary equipment for conducting
the football activities of the organization. The Assistant Athletic Director shall be
responsible to assist and supervise the activities of the Flag Football and the Equipment Room
Manager including weigh-ins at all home games. The Assistant Athletic Director shall be
responsible for assisting the Athletic Director with training and support of all football
Coaches and shall also be responsible for assisting the Athletic Direction with the
coordination of all football teams (including flag football teams) which includes but is not

limited to setting up all football games, tryouts and combines, uniform fittings, ensuring
necessary background checks have been completed for football personnel in conformance
with the DJF policies outlined this these Bylaws, ensuring that football Coach certifications
are completed for each football Coach and instructor and to ensure all football coaches obtain
team sponsorships. Interviews and selection and Player draft to ensure consistency and balance
in the football programs must be supervised. The A s s i s t a n t Athletic Director may serve
as a head coach in the event of a vacancy/absence or until the position can be filled; at the
discretion of the Athletic Director, President, or Vice President.

Section 12 – Assistant Communication Coordinator
The Assistant Communication Coordinator is responsible for assisting the Communications
Coordinator with all updates to the DJF website and all communications to parents and
volunteers via the newsletter. The Assistant Communication Coordinator will obtain and
coordinate sufficient volunteers to meet this goal and coordinate with the Team Parent
Coordinator to ensure that weekly newsletters with consistent, accurate information are being
transmitted to all parents and guardians of Players by the Team parent for each Team.
Ultimately the Communications Coordinator is responsible for all aspects of the position and will
assign duties for the Assistant to carry out.

Section 13 – Assistant Cheerleading Coordinator
In addition to being a member of the General Board, the Assistant Cheerleading Coordinator
shall assist the Cheerleading Coordinator with the overall responsibility for all cheerleading
Teams and shall be the direct contact for all Members, cheerleading Coaches and cheerleading
Players with regard to Team questions and concerns. The Assistant Cheerleading Coordinator
shall assist the Cheerleading Coordinator with the determination of the slate of Coaches
for cheerleading activities of the organization that will be presented to the Executive Board
and GB for approval. The A s s i s t a n t Cheerleading Coordinator, along with the
Cheerleading Coordinator and Vice President shall determine any disciplinary action
required of a cheerleading Coach as a result of a problem he/she personally witnesses, or is
presented by any members. The A s s i s t a n t Cheerleading Coordinator shall be
responsible t o a s s i s t t h e C h e e r l e a d i n g C o o r d i n a t o r to create the schedule of
cheerleading activities for the season. The Assistant Cheerleading Coordinator shall be
responsible for assisting the Cheerleading Coordinator with creating a budget for
the cheerleading activities of the organization and presenting the budget to the Executive
Committee for approval. The Assistant Cheerleading Coordinator shall be responsible for
a s s i s t i n g t h e C h e e r l e a d i n g C o o r d i n a t o r w i t h selecting and obtaining
all necessary equipment for conducting the cheerleading activities of the organization. The
A s s i s t a n t Cheerleading Coordinator is responsible for a s s i s t i n g t h e
C h e e r l e a d i n g C o o r d i n a t o r w i t h training and support of all
cheerleading Coaches and coordination of all cheerleading teams (including flag
cheerleading teams) which includes but is not limited to setting up all cheerleading
competitions, tryouts, uniform fittings, ensuring necessary background checks have been
completed for cheerleading personnel in conformance with the DJF policies outlined with
these Bylaws, ensuring that cheerleading Coach certifications are completed for each
cheerleading Coach and instructor and to ensure all cheerleading Coaches obtain team
sponsorships. The A s s i s t a n t Cheerleading Coordinator may serve as a head coach in
the event of a vacancy/absence or until the position can be filled; at the discretion of the

C h e e r l e a d i n g C o o r d i n a t o r , President or Vice President.
Section 14 - Equipment Room Manager
In addition to being a member of the GB, the Equipment Room Manager is responsible for all
football equipment fittings, ensuring all football equipment is inventoried, clean, safe and
adequate for the use of the football Players. The Equipment Room Manager shall open and
operate the equipment room on practice nights and on fitting days and be responsible to collect
all football equipment when it is no longer needed by a Player to ensure all organization football
equipment is returned and accounted for. The Equipment Room Manager is also responsible to
obtain sufficient volunteers necessary to ensure the efficient execution of the duties outlined in
this section.

Section 15 - Booster Coordinator
In addition to being a member of the General Board, the Booster manager is responsible for
operations of the booster stand, including but not limited to ordering inventory, being available
for deliveries, stocking the booster stand, and working with the Team Parent Coordinator to be
sure that there is sufficient volunteer assistance to staff the booster stand during practices, home
games, and cheerleading competitions.

Section 16 - Fundraising Coordinator
In addition to being a member of the GB, the Fundraising Coordinator is responsible for
coordinating with the Athletic Director, the Cheer Coordinator, President, and the Treasurer to
determine the financial needs of the organization that must be met with fundraising activities.
The Fundraising Coordinator will lead the development of fundraising efforts by conducting
meetings and recruiting and coordinating fundraising volunteers for fundraising activities. The
Fundraising Coordinator shall seek advice from the organization's legal counsel or the Treasurer
to be sure no fundraising activity jeopardizes the tax-exempt status of the organization.

Section 17 – Assistant Team Parent Coordinator – Football
In addition to being a member of the GB, the Assistant Team Parent Coordinator – Football is
responsible for recruiting, training and coordinating a Team parent for each football team. The
Assistant Team Parent Coordinator will work directly under the Team Parent Coordinator and
help assist with any directions given by them.

Section 18 – Assistant Team Parent Coordinator – Cheerleading
In addition to being a member of the GB, the Assistant Team Parent Coordinator – Cheerleading
is responsible for recruiting, training and coordinating a Team parent for each cheerleading
team. The Assistant Team Parent Coordinator – Cheerleading will work directly under the Team
Parent Coordinator and help assist with any directions given by them.

Section 19 - Flag Coordinator – Football
In addition to being a member of the General Board, the Flag Coordinator – Football shall
have overall responsibility for all flag football teams and shall be the direct contact for all
Members, flag football Coaches and flag football Players with regard to Team questions and
concerns. The Flag Coordinator – Football reports directly to the Athletic Director.

Section 20 - Flag Coordinator – Cheerleading
In addition to being a member of the General Board, the Flag Coordinator - Cheerleading shall
have overall responsibility for all flag cheerleading Teams and shall be the direct contact for all
Members, flag cheerleading Coaches and flag cheerleading Players with regard to Team
questions and concerns. The Flag Coordinator - Cheerleading reports directly to the
Cheerleading Coordinator.

Section 21 – Past officers
Article 5
Section 1- Membership Qualifications
Membership in DJF is open to anyone regardless of race, creed, color, religion, sex or economic
status. To qualify as a Member, a person must not be a minor and must be either:
1. The parent or legal guardian of a Player as verified by the Player's registration
materials; or
2. A current Officer of the organization; or
3. A current GB Member; or
4. A current Coach for the organization.
Any person wishing to volunteer to assist the organization may make application to the
Executive Board. The Executive Board may designate such person as a Titled Volunteer to allow
the applicant the ability to perform a certain volunteer task for the organization. If the Titled
Volunteer performs the specific volunteer task for the organization to the satisfaction of the
Executive Board for a period of one (1) year, the Title Volunteer shall automatically become a
Member of DJF, with all the rights and responsibilities of any other Member, for such time as the
person continues to adequately perform the volunteer task in the sole opinion of the Executive
Board.
Once qualified, Membership status is active for a period of one year and renews annually on July
1st, unless voluntarily or administratively terminated as provided below.

Section 2 - MEMBERSHIP RESPONSIBILITIES AND PROCEDURES
To maintain membership in the organization, a person must:
1. Meet the membership requirements outlined in section 1 of this article; and
2. Provide at least ten (10) hours of volunteer time for the organization; and
3. Not be terminated as provided in article 5, section 3 below.

Section 3 - MEMBERSHIP TERMINATION
Membership may be terminated by resignation or action of the Executive Board. The Executive
Board, by a majority vote of those present at any duly constituted meeting, shall have the
authority to discipline or suspend or terminate the membership of any Member when the conduct
of such person is considered detrimental to the best interests of DJF and/or the League. The
Member involved shall be notified of such meeting, informed of the general nature of the charges

and given an opportunity to appear at the meeting to answer such charges. Determination of the
Executive Board shall be final unless the GB takes up the matter within sixty (60) days of the
Executive Board's decision and two-thirds of the GB Members present at a duly conducted GB
meeting vote to reinstate the Member. Unless, the EB determines by unanimous vote to
immediately remove such member, Executive Board, General Board, etc.… until the matter at
hand can be determined/addressed.

LOSS OF MEMBERSHIP BY A PARENT OR LEGAL GUARDIAN OF A PLAYER DOES NOT
MEAN THAT THE PLAYER IS TERMINATED FROM THE ORGANIZATION.
Player termination is only conducted pursuant to the procedures outlined in article 6, section 3
below.

Article 6
Section 1- Player Qualification
Participation in DJF youth sports activities is open to any child ages 4 to 14 regardless of race,
Creed, color, religion, sex, or economic status. To qualify as a Player, a person must:
1. Meet league age and weight requirements for a team division (outlined in the current
DJF Parent Handbook);
2. Parent or legal guardian must register child with a DJF Registrar;
3. Pay the registration fee; and
4. Purchase the applicable package.
Section 2- Player Responsibilities and Procedures
Players must follow the rules and procedures outlined in the current DJF Parent Handbook.
Failure to do so may subject the Player to suspension or termination from the organization.

Section 3- Player Termination
Participation in DJF youth sports activities may be terminated by resignation or action of the
Executive Board. The Executive Board, by a two-thirds vote of those present at any duly
constituted meeting, shall have the authority to discipline or suspend a Player when the conduct
of the Player is considered detrimental to other Players and/or the best interests of DJF and/or the
League. If the Executive Board determines by a majority vote of those Officers present at any
duly constituted meeting of the Executive Board that termination of the Player is the proper
action, the Executive Board shall give notice to the Head Coach of the Team of which the Player
is a member. Said Head Coach shall appear with the Player before the Executive Board. The
Player's parents or legal guardian(s) may also be present. The Executive Board shall have full
power to suspend or revoke such Player's right to future participation in DJF by a two-thirds vote
of the Executive Board Members present at the hearing.

Section 4- Scholarships
The Dunedin Jr. Falcons will be offering a limited number of scholarships for the current season.
In order to receive a scholarship you must be eligible. To be eligible you must have, and show
proof of, one or more of the following:
DJF Bylaws 2/6/17 MJM Page 22
• Food Stamps
• Medicaid
• Welfare
• Disability
FREE OR REDUCED LUNCH WILL NOT QUALIFY YOUR CHILD FOR A
SCHOLARSHIP.
The payment of the registration fee of $75.00 per child must be paid in full at the time of
registration prior to consideration of scholarship. The scholarships will be given based on board
approval, need, and availability of funds. At the time of registration you must have all your
forms filled out, 2 color wallet sized photos on photo paper, driver’s license, child’s birth
certificate, and full registration payment in order to receive the scholarship. Scholarships will
not be held if everything is not turned in when you register. It is at the discretion of the
President and Treasurer only to agree upon payment arrangements with any members who are
in need of making arrangements for the payment of the $75.00 non-refundable registration fee.
The stipulations to the payment arrangements are to be made between the Member, the
President, and the Treasurer, only, at the time of registration, which will be strictly enforced.
Further terms and conditions of any payment arrangements will be at the discretion of the
President and Treasurer at the time of the agreement of said payment arrangements with the
Member. Also, upon receiving a scholarship, you agree to work an additional 2 hours per week
in concession during home games. It is mandatory to participate in all Falcon fundraisers. You
will also have to fulfill your volunteer duties assigned by your team mom during the season,
which may include: gate duty, Booster tent, chain duty, or concession. These duties are in
addition to the 2 hours a week in concession during practice. Failure to comply will result in
your child being benched for the next game. Repeated failure to comply will result in a need to
pay back scholarship. In the event that you are required to pay back the scholarship fee, and
fail to do so we will refer to the Theft by Conversion statute.

Article 7
Section 1- Coach Qualifications
It cannot be stated too strongly that qualified adult volunteers must be enlisted as Head Coaches
and Assistant Coaches. It is not enough that candidates for these important roles have previous
experience in the game. Coaches must possess leadership ability and the know how to work with
youth athletes. Training DJF Players in the fundamentals of teamwork, good sportsmanship and
discipline are attainable goals for this organization. All coaches must be certified in order to be
considered for coaching positions.

Section 2- Head Coach Selection Process
Head Coaches for all divisions will be interviewed by the Executive Board. The Athletic
Director will make a comprehensive recommendation to fill the positions of Head Coach in all
football divisions. The Cheerleading Coordinator will make a comprehensive recommendation to
fill the positions of Head Coach in all cheerleading divisions. The Executive Board will approve
or reject each list in its entirety by majority vote. If approved, the President will notify the Head
Coaches of the Executive Board decision and the date and time of the GB meeting at which the
Executive Board decision is to be considered by the GB for ratification. If the list is rejected
by the Executive Board, the Executive Board will discuss the issues they have with the
recommended Head Coaches. The Athletic Director and Cheerleading Coordinator will be given
the opportunity to respond. Each list can then be revised or voted upon again until all Head
Coaching positions are filled. The Executive Board's approval of a Head Coach list must be
brought for ratification by the GB at the next regular meeting of the GB in the same manner as
all other decisions of the Executive Board.

Section 3- Assistant Coach Selection
Assistant Coaches will be recommended by the Head Coaches and upon successful
completion of a background check and recommendation by the Athletic Director for football
or the Cheerleading Coordinator for cheerleading. A list of Assistant Coaches will be
presented to the Executive Board for certification. The Executive Board will review the list of
Assistant Coaches to determine that each prospective Assistant Coach is eligible to coach
pursuant to these Bylaws and the rules of the League. The President shall notify each Head
Coach and prospective Assistant Coach of the Executive Board's decision. The decision of
the Executive Board with regard to certification of Assistant Coaches shall be final.

Section 4- Coach Responsibilities and Procedures
Coaches must follow the rules and procedures outlined in the current Coaches Handbook. Failure
to do so may subject the coach to suspension or termination from the organization. All coaches
must have passed a background check as required by DJF and/or the SYFC. No coach may be
moved from one team to another after the roster is submitted to the League. All
coaches/instructors are required to be at each practice promptly at 6:15pm. One coach from each
team is required to stay at the field until ALL team members have been picked up.

Section 5- Coach Termination
Participation in DJF youth sports activities may be terminated by resignation or action of the
Executive Board; per procedures outlined in the Coaches Handbook. The Executive Board, by a
majority vote of those present at any duly constituted meeting, shall have the authority to
discipline or suspend any Coach when the conduct of the Coach is considered detrimental to
Players and/or the best interests of DJF and/or the League. If the Executive Board determines by
a majority vote of those Officers present at any duly constituted meeting of the Executive Board
that termination of the Coach is the proper action, the Executive Board shall give notice to the
appropriate Athletic Director or Cheerleading Coordinator and, in the case of an Assistant
Coach, the Head Coach of the Team of which an Assistant Coach is a member. (In the case of an
Assistant Coach, said Head Coach shall appear with the Assistant Coach before the Executive
Board, in the capacity of an adviser.) The Executive Board shall have full power to suspend or
revoke such Coach's right to future participation in DJF by majority vote of the Executive Board
Members present at the hearing.

Article 8
Section 1- Annual Membership Meeting
The Executive Board shall determine the time and place of the meeting and may change the date
to avoid legal holidays. The meeting will be for the purpose of nominating the officers and
members of the Executive Board positions for which applications have been received and for the
GB positions, beginning the election process by distributing ballots to the Members present, and
for the transaction of such other business as may come before the meeting. Notice of the annual
membership meeting and a written agenda shall be posted on the bulletin board at the DJF office,
on the DJF website and any other notice as may be determined by the Executive Board from time
to time to assure notice is available to the Members. Election of officers and members of the
Executive Board and GB shall extend for fourteen (14) days after the annual meeting of the
Members. Only Members may vote in the election and all votes must be cast on an approved
written ballot. Approved written ballots may be obtained from the Secretary. Completed ballots
must be signed and returned to an Executive Board member before the election deadline. Each
ballot shall be checked by the Secretary and two Members of the GB selected by the GB, to
determine if the person casting the ballot is a Member of the organization in good standing. The
ballot will only be counted if it is signed by the person casting the ballot and the person casting
the ballot is confirmed by the Secretary and two selected GB Members as being a Member of the
organization in good standing. The Secretary and two selected GB Members shall then count the
ballots and certify the result to the Executive Board for approval of the Secretary's certification
and the results of the election. The Executive Board will then notify the Members of the result of
the election on the DJF website and post the results on the bulletin board at the DJF office. The
November meetings of the Executive Board and GB shall include outgoing and incoming
Officers and GB Members to assure a smooth transition of duties and status of projects from
outgoing Members to incoming Members. If not applicable refer to Article 2, Section 3.

Section 2- Amendments to Bylaws
These Bylaws may be altered, amended, or replaced and new Bylaws may be adopted only at the
annual Executive/General Board meeting by a two-thirds majority of the Members present at the
meeting. Such changes to the Bylaws become effective immediately. All suggested amendments
to the bylaws must be submitted in writing, to the Executive Board, prior to the January meeting.

Section 3- Parent Handbook
The DJF parent handbook will be reviewed annually by the Executive Board or a Special
Committee selected by the Executive Board. Any changes to the handbook must be made before
the March Executive Board regular meeting and the Executive Board must adopt the prior
handbook or a revised handbook at that March regular meeting. The handbook will be made
available to all Members by posting on the website or by printed copy made upon request of a
Member. The parent or legal guardian of each Player must sign the affidavit that they have read
and understand the handbook before the Player may be allowed to participate in the first activity
of the season.

Section 4 – Coaches / Volunteer Handbook
The DJF Coaches/Volunteer handbook will be reviewed annually by the Executive/General
Board. Any changes to the handbook must be made before the March Executive Board regular
meeting and the Executive Board must adopt the prior handbook or a revised handbook at that
March regular meeting. The handbook will be made available to all Members by posting on the
website or by printed copy made upon request of a Member. All Coaches and DJF Volunteers
must sign the affidavit that they have read and understand the handbook before the Coach may
be allowed to participate in the first activity of the season with Players.

Section 5 - Background Checks Required
Notwithstanding any other provision of these Bylaws, only Members with an Executive Board or
General Board may handle funds for the organization. Only Members may have direct contact
with Players for whom they are not the parent or legal guardian and those Members must
undergo background checks to assure the safety of the Players. If the background check of any
Member indicates that the Member is a convicted sexual predator, or sex offender, that
Member’s membership shall be immediately terminated. If the background check of any
Member reveals that the Member is a convicted felon, the Member termination procedure
outlined in article 5, section 3 shall be implemented to determine if the Member's membership
should be terminated to protect the Players and/or the organization.
Revised and approved by the Executive and General Board members on February 6, 2017.






2017 djf bylaws.pdf