Moapa Valley Little League
November Meetings:

Moapa Valley Little League Board of Directors
Meeting minutes for 11/6/24
Held at the Clark County Fairgrounds in the meeting room
Conducted by: Kris Hibbetts
Other Members in Attendance: Blake Holmstead, Gary Weiss, Helene Webb, Jane VanErt, Jen Schouten, John Stastny, Marci Pettingill, Mason Stratton, Sheree Quintal, Kacey Martino, Steve Corry, Nancy Holm, Zach Davis, Jim Pettingill

Agenda:
Approval of previous meeting minutes – all approved
Registration
· Clarification on ages for softball divisions
As of now, softball divisions will stay CP ages 6-8, Minors 9-11, Jrs 12+. If the numbers allow, a Majors division will be created.

Uniforms – pricing? – still waiting on quotes and samples. Helene should have them by next meeting.

Equipment
· Request for more than 8 balls for practice
o John will get pricing for a bucket of balls.
o Kris will see if Aviators can donate old game balls
o Pettingills will check with P.G. out of Vegas on the cost of used tournament game balls.
o League will provide a bucket of balls on a “as needed’ basis. High cost if coaches will not be returning the practice balls.
· Request for hitting net for upper divisions – will revisit the need at the start of the season.
· Pitching mats – no need at this time.

Coaches
Discussed coach requests
o Marci motioned to have communication with coaches through MVLL email address. Helene 2nd. 10 yay, 1 nay – approved.
o Majors coaches' approvals

Umpires –
o SNOA training is held every Saturday in February. The league will look into cost to send umpires.
o Board approval to offer Umpire Trainer a 50% scholarship on registration fees if SNOA trainings attended and if  training provided to MVLL umpires.
o See attached letter
o Gary mentioned a coach from Mesquite is SNOA trained, and she could be an option to train umpires.

Background checks – board completed, still need Sheree

Pitch, Hit & Run – Kacey
· Will consider doing this for opening day. – see attached for more information.

Interleague with Pahranagat Valley – Kacey
· Once softball schedule is finalized, interleague games will be scheduled.

Bylaws rules discrepancies
· Gary brought up the 5/8 run rule and it was discussed this was still left up to interpretation.
o Marci motioned, 2nd Kris to change bylaws and run rule to: only 5 runs will be allowed per ½ inning. The new run rule will apply to: Minors baseball, Minors/Majors Softball.
· Gary, John and Nancy will review the softball rules and create rules that follow with the standard little league rules. The new rules will be brought to the board for approval at the next meeting.
· John and Gary will provide rules for the bylaws to include Majors Softball.

NEXT MEETING: December, 4 – 7pm Fairgrounds.

OCTOBER 2024 Meetings
Moapa Valley Little League Board of Directors
Meeting minutes for 10/2/24
Held at the Clark County Fairgrounds in the meeting room
Election for a Chairman pro Tem (a presiding officer to conduct this meeting)
Kacey motioned for Nancy to conduct the meeting, second by Helene – ALL APPROVED
Conducted by: Nancy Holm
Other Members in Attendance: Gary Weiss, Helene Webb, Jen Schouten, Marci Pettingill, Kacey Martino, Steve Corry, Nancy Holm
Agenda:
Review and approve previous meeting minutes – ALL APPROVED
Go over roles and responsibilities in the By-laws – no changes need to be made.
Registration questions (Jen)
· Previous years softball had divisions go by grade and not age. This year all divisions baseball and softball will follow age guidelines. BB and SB will be broken down by age the same for each division.
· Due to coaching changes Juniors softball will redraft teams.
· Items to be updated or added to the website for registration
o Interest for 2025 fall ball question
o Authorization for social media release
o Uniforms will ask shoe size for socks
o Behavior acknowledgment
o Removing the check payment option, possible add Zelle as a payment option.
o Jen will look into using a 2-payment plan option
o Late fee is incur starting 1/12/25
o $10 sibling will apply until 7 additional siblings and will not expire
o Full refund -3% credit card service fee available until 1/14/25
o No refunds will be issued beginning 1/15/25
o Special requests will be removed
o Uniform will not be given to players until balances are paid in full
Approve flyer for 2025 season registration information (Kacey) - ALL APPROVED
Using Square for payment to umpires and concession stand help. (Marci/Sheree)
· Umpires and concession help will use the system to “clock-in and out” for shifts.
· All tipped volunteers will need to have a bank account to receive direct deposits for any money owed to relieve the need to write checks.
Umpire Training updates (Nancy)
· SNOA will not come out to MV to train any umpires, but they offered a zoom meeting. The board decided Zoom wasn’t a viable option for training.
· Another gentleman offered to train softball umpires for $/person and if MVLL paid for fuel and food. The board declined this option.
· Nancy will speak with UmpireX and ask if the board paid for his time and travel would he attend the SNOA baseball and softball trainings and then provide trainings to MVLL umpires.
· Umpires will be required to wear blue polos, provided by MVLL, and black shorts or pants.
· Kacey motioned, 2nd by Gary to have any new umpires field train during coach pitch games and be paid $/game. Umpires will only be required to do 2-3 games and then can umpire minors games.
Replace mailbox lock and key (Kacey)
Kacey did not check the PO Box during the summer and the renewal was required in August. In order to keep the box, MVLL must pay to have the lock changed and rekeyed. – ALL APPROVED
Background checks (Steve)
Since the district wanted background checks done starting October 1, Steve will resend emails with the link.
Kris to sign Constitution - tabled until next meeting
NEXT MEETING November 6, 7pm, fairgrounds

SEPTEMBER 2024 Meetings
Moapa Valley Little League Board of Directors
Meeting minutes for 9/4/24 transcribed by Kacey Martino
Held at the Clark County Fairgrounds in the meeting room
Conducted by: Jane Van Ert
Other Members in Attendance: Gary Weiss, Helene Webb, Jen Schouten, John Stastny, Marci Pettingill, Mason Stratton, Kacey Martino, Steve Corry, Nancy Holm, Zach Davis,
Agenda:
Approve previous minutes: - ALL IN FAVOR
Board background checks – Steve to send emails after Marci shows him the JDP website.
Fall League – Mason Stratton
Clarification of questions pertaining to bylaws – Nancy Holm
Nancy to take over all umpire scheduling due to conflict of interest of acting coaching coordinator
Nancy motioned to have John VP of MVLL and Jane strictly the Player Agent – ALL IN FAVOR
The board is to go over the position stated in the bylaws to determine if roles stated are consistent with what they are responsible for.
The Constitution will be updated to reflect new dates for the annual meeting and when the Board of Directors assumes roles and responsibilities for the new season.
The Annual Meeting of Members will be held on the 1st Wednesday of August.
The Board of Directors will be elected the week following the annual meeting.
The Board of Directors will assume new roles effective September 1st.
Marci suggested the league invest in training for umpires. Umpires will be required to attend District training.
Items required by district:
· Red Shirt Waivers for the 2025 season: These waivers will not be accepted until Mid-October. Please DO NOT send anything in until the window for Red Shirt Waivers open.
· Please update the leagues file cabinet on the Data center with the following items:
· Constitution
· Local League Bylaws – WILL BE REVISED BY KACEY
· End of year financial statement - TO BE DONE BY SHEREE
· Current season budget
· Regular board meeting minutes
· Annual Membership minutes
· ~League asset report should be completed by the annual membership meeting.
· ~Accounting of fund report should be completed effective at the end of the current fiscal year (September 30 or by the time of the annual membership meeting), each league will furnish the District Administrator and Little League International with a copy of the annual financial report. The financial report must show receipts and payments for the year and the financial status of the league at the close of the fiscal period. (see attached local league accounting end of fiscal year attachment)
NEXT MEETING – Wednesday, October 2; 7pm
MEETING ADJORNED

August Meeting minutes
Held at the Clark County Fairgrounds in the meeting room
Conducted by: Kacey Martino
Other Members in Attendance: Gary Weiss, Helene Webb, Jane VanErt, Jen Schouten, John Stastny, Justin Williams, Marci Pettingill, Mason Stratton, Kris Hibbetts, Steve Corry, Nancy Holm, Zach Davis, Jim Pettingill

Agenda:
Vote in 2025 Board of Directors and board positions

President: KRIS HIBBETTS
· nomination: John Stastny 2nd: Kacey Martino
ALL IN FAVOR

VP Softball: JOHN STASTNY
· nomination: Kris Hibbetts 2nd: Jane VanErt
ALL IN FAVOR

Secretary: KACEY MARTINO
· nomination: Kris Hibbetts 2nd: Zach Davis
ALL IN FAVOR

Treasurer: SHEREE QUINTAL
· nomination: Jane VanErt 2nd: Helene Webb
ALL IN FAVOR

Safety Officer: STEVE CORRY
· nomination: Jennifer Schouten 2nd: Kacey Martino
ALL IN FAVOR

Player Agent: JANE VAN ERT
· nomination: Kacey Martino 2nd: John Stastny
ALL IN FAVOR

Coaching Coordinator: JIM PETTINGILL
· nomination: Kris Hibbetts 2nd: Jane VanErt

Board Positions:

Umpire in Chief: NANCY HOLM
Concessions: MARCI PETTINGILL
Equipment Baseball: MASON STRATTON
Equipment Softball: ZACH DAVIS
Uniforms/Trophies: HELENE WEBB
Registration/Website Coordinator: JEN SCHOUTEN
Sponsorships/Fundraising/Opening Day: BLAKE HOLMSTEAD
Field Maintenance/Game Changer: GARY WEISS

Budget spent in 2024
· Uniforms: $x
· Equipment: $x
· Umpire Fees: $x
o $40 plate, $25 field
· Field Prep: $x
· Concession tips paid out: $x
o $13/hr manager, $10/hr others

Budget for 2025:
· Uniforms/Trophies: $x
o Baseball: will wear gray pants (not provided by league unless budget allows for it)
o Softball: will wear black pants (not provided by league unless budget allows for it)
o Look into using Badger brand shirts with MLB team names to save cost

· Equipment: $x

· Umpire Fees:
o Jr Baseball Division: $50 plate and $30 field*only for interleague
o Junior/Majors/Minors: $40 plate and $25 field

· Field Prep:
o $15/field
o Will use chalk for lines instead of paint

· Concession tips:
o $13/hour manager; $10/hour all others

Registration dates
o Tier 1 – 11/1/2024 – 11/29/24
§ $75 Tee Ball
§ $140 Coach Pitch BB/SB
§ $165 Minors and above BB/SB

o Tier 2 – 11/30/24- 1/5/2025
§ $85 Tee Ball
§ $150 Coach Pitch BB/SB
§ $175 Minors and above BB/SB

o Tier 3 – 1/6/2025 and later
§ $100 Tee Ball
§ $175 Coach Pitch BB/SB
§ $200 Minors and above BB/SB

o Families will receive a $10 off per sibling
o Uniforms will not include pants. League color will be gray.
· Evaluations – January 9 and January 11 – could change depending on basketball season.
· Opening Ceremonies – March 3; games begin March 4

· Update for board member requirements:
o Must attend a minimum of 50% of meetings, if not, will not be eligible to be a board member the next year

Suggestions for 2025
· Scheduling:
o tue/thur majors-pitching

o Games in blocks for concessions profit, field prep costs
o Recognizing playoff schedule for umpires

· Umpires
o get them trained and “hired” before coaches meeting.
o Have them attend the coaches meeting
· SNOA offers umpire clinics:
o Marci motioned to have the league pay for any umpires that would like to attend, 2nd by Sheree,
ALL APPROVED

NEXT MEETING: September 4, 7PM
MEETING ADJORNED

Meeting minutes for 5/8/24
Conducted by: Kris Hibbetts/John Stastny

 Other Members in Attendance: Blake Holmstead, Gary Weiss, Helene Webb, Jane VanErt, Jen Schouten, Marci Pettingill, Mason Stratton, Sheree Quintal, Kacey Martino, Teresa Briggs,

Agenda:
Approve previous meeting minutes: ALL APPROVED

Silver Knights high 5 tunnel: UPDATE
· Email sent to have 20 players from the league attend the home game on Saturday, July 20.
· Kacey will be speaking with Silver Knights, to coordinate the logistics and then she can post a flyer about getting players to sign–up.

NV High School All-Star game: UPDATE
· Southern NV High School All-Star game at Las Vegas Ballpark, May 26th. – email received
· Players will attend the game for free if they are wearing their jersey and participate in the on-field parade and party prior to the start of the game. Tickets will be $10/per person. Once the link is received information will be posted to the league website and Facebook pages.

Umpire Camp: UPDATE
· Need players ages 12-18 to field balls and run bases.
· Link will be posted to have anyone interested sign-up.

Concessions: report from Marci:
· Things are going well.
· Beef hotdogs are 90% beef but the next order will be 100% beef

Treasurer report:
· Current balance: $x
· Concessions: $x current revenue
· Concession Tip pay out: $x
· Concession supplies: $x
· Current concessions profit: $x

Jane:
· interleague games counting in standings for Juniors SB – affecting seeding because of forfeits.
· Number of games played for all divisions to equal 12 – SB & BB
o Board agreed interleague games that did not get played would be considered a “forfeit” giving those teams a Win + runs.

Tournament/Championship Play:
· Official scorekeeper:
o If a person that is not affiliated with either team will be used, when possible, otherwise home book will continue to be the official book.

· Umpire Schedule
o With the HS baseball and softball teams possibly going to state, the league will be short on umpires for tournament/championship play. Coaches/Managers and other volunteers will be asked to umpire games. LL rule states an adult must be present on the field during tournament play. At least 1 umpire will need to be 18+ years old or game coordinator to be present.

· Home vs. Visitor:
o Home team is always the higher seed in both the winners and losers bracket for both single and double elimination games.

· Game length:
o Will be 6 innings or 1 hour 45 minutes.
o 5 run rule with max of 8 runs/inning and 10 run rule will still apply

Championship Game:
· Official scorekeeper:
o If a person that is not affiliated with either team will be used, when possible, otherwise home book will continue to be the official book.

· Umpire Schedule

o With the HS baseball and softball teams possibly going to state, the league will be short on umpires for tournament/championship play. Coaches/Managers and other volunteers will be asked to umpire games. LL rule states an adult must be present on the field during tournament play. At least 1 umpire will need to be 18+ years old or game coordinator to be present

· Home vs. Visitor:
o Home team is always the higher seed in both the winners and losers bracket for both single and double elimination games.
· Game length:
o Minors and Majors baseball: will be 6 innings with no time limit cap.
o Juniors Softball will be 7 innings with no time limit cap.
o 5 run rule with max of 8 runs/inning and 10 run rule will still apply

All Stars and uniforms:
· $x for each team for All Stars. Does the league pay or do the parents? Kris’s suggestion: League pays registration, parents pay for uniforms.
o League approved to send Majors baseball and Juniors softball to All-Star tournament.
o League will cover the $x/per team registration fee
o Majors Baseball Manager: Kris Hibbetts
o Juniors Softball Manager: John Stastny
o Assistant Coaches: TBD
· Player selection process:
o Managers from Majors BB and Jrs SB divisions will nominate UP TO 5 players from their teams
o If more than 14 players are nominated: a google doc will be created to have the managers rate the players and then the board will take the results and determine which players will be selected to the All-Star teams.
o Once players are selected the parent/guardian will have to register the player online via the league website.

· Uniforms need to be ordered ASAP.
o Uniforms will be ordered from Play it Again Sports in Henderson.
o Parents are responsible for the cost of the uniform (jersey, hat and possible belt) $x

· Guidelines:
o Refer to the LL handbook to confirm player, manager and coach eligibility.

Next Year’s equipment: Mason
· Baseball will need helmets and catcher’s gear.

Any other items:
Items for 2025 season:
· Budget Approval
· Opening Ceremonies
o Refer to 4/3/24 minutes
· Increase registration fees
· Team pictures
· UmpireX offered to hold a softball umpire clinic prior to next season
· SNOA offers umpire clinics:
o Marci motioned to have the league pay for any umpires that would like to attend, 2nd by Sheree,

ALL APPROVED
NEXT MEETING: MAY 29, 7PM
MEETING ADJORNED

APRIL MEETINGS
Meeting minutes for 4/24/2024
Conducted by: Kris Hibbetts
Other Members in Attendance: Helene Webb, Jane VanErt, Jen Schouten, Jessica Solomon, John Stastny, Justin Williams, Marci Pettingill, Mason Stratton, Sheree Quintal, Kacey Martino, Teresa Briggs, Zach Davis

Agenda:
Approve previous meeting minutes: ALL APPROVE

Coach X: - unable to attend.
· NEW BYLAW – if any manager or coach quits mid-season they WILL NOT be considered for any future manager/coach positions.

Softball: Jr Team schedule will be updated again due to cancelations.
Baseball: Lincoln County canceled games due to injuries – Giants and White Sox will need to have games added to give them the correct number of games for tournament seeding

Tournament play:
· Standings for seeding –
o OVERALL standings will be used for seeding.
· should there be an official scorekeeper that is not affiliated with either team?
o TABELED for next meeting

Helene: Solution for clickers and plate sweepers
· Helene suggested that if the plate sweepers were not returned to the concession stand by the umpires, the cost of replacing the sweeper would be deducted from their pay. – Not an option
o Umpires need to check the chest protector pocket for any sweepers.
o Sheree will order more.
Umpire Camp: free on May 18, see email.
· Need players ages 12-18 to field balls and run bases, see email.

Silver Knights: email sent to see if we had a team or players that wanted to participate in the high 5 tunnel before the players onto the ice. See email.
· Email sent to have 20 players from the league attend the home game on Saturday, July 20.

NV High School All-Star game: Still waiting on a response. Kacey has sent a couple emails inquiring how our league can participate.
Participating in the Southern NV High School All-Star game at Las Vegas Ballpark, May 26th. – email received
· Players will attend the game for free if they are wearing their jerseys and participate in the on-field parade and party prior to the start of the game. Tickets will be $10/per person. Waiting for the link.

Concession stand concerns addressed
· Changes to the concession stand:
new manager to oversee scheduling of workers and ordering of food.

Managers and Coach concerns:
Sportsmanship behavior addressed: parents need to be held accountable and managers need to remember that if the parents are out of control, the manager can be asked to leave the game along with the parents.

Items for 2025 season:
· Overall Budget - needs to be set and approved at the end of the 2024 season.
· Opening Ceremonies
o Refer to 4/3/24 minutes
· Increase registration fees
· Team pictures

Next meeting: May 8, 7:30p
MEETING ADJORNED

Meeting minutes for 4/3/2024

Conducted by: John Stastny
Other Members in Attendance: Sheree Quintal, Jennifer Schouten, Marci Pettingill, Jessica Solomon, Helene Webb, Zach Davis, Kacey Martino, Mason Stratton, Teresa Briggs, Jane Van Ert

Agenda:
Approve previous meeting minutes: approved by all
Treasurer report:
· Discussed need to increase next season cost.
· Discussion to remove pay by check option from online registration..

5 run inning rule:
· Rule is as follows BASEBALL/SOFTBALL: MINORS & ABOVE: 5 runs may be scored per ½ inning with a max of 8 runs. Ball is in play until the pitcher receives the ball or the umpire calls dead ball.
· BASEBALL/SOFTBALL COACH PITCH: a max of 5 runs per ½ inning.

Minors Baseball advancing home:
o Board decision: no advancing home on a passed ball/wild pitch or throw back from catcher to pitcher until ½ way through the season.
o Advancing home will begin on Saturday, April 27th.
Softball advancing home:
· Majors/Juniors: beginning April 15, 2024, will be allowed to advance home a passed ball/wild pitch or error.

NV High School All-Star game: Participating in the Southern NV High School All-Star game at Las Vegas Ballpark, May 26th. – email received & replied to.

Game Changer issues/concerns:
· People not knowing how to use GC
· Teams not using GC
· Home Team needs to log in first before Visitor team
· If there is a Home team that is not willing or unable to use game changer, they can defer to the visiting team to keep the game for league record.

Concessions: food ordering
· Marci worked with *said person* to order food including burgers. Will continue to order candy and other items from Costco.
· Marci requested that she be relieved from her duties as Safety Officer since she has taken back over the concessions. Kacey will take over as Safety officer for the remaining season.

Field Prep: between inter-league games
· *said person* will drag fields in between interleague games on April 6 and May 4. – Motion by Marci, 2nd by Jane – all in favor.

Equipment Connex:
· Motion by Kacey to purchase a new lock & have 4 keys available, 2nd by Sheree – all in favor. 4 keys only issued to listed board members & CCPR.

MVLL banner:
· MVLL banners are torn and need to be replaced. Kacey will design and order new ones from Canva.

Umpires: schedules
·Managers need to understand that umpires can make mistakes and it is a teaching opportunity for the umpires.
·Problematic Coach (Name) was discussed.

Practice field schedule: VOIDED for discussion, was taken care of beforehand.

Opening Ceremonies feedback/suggestions for next year:
· board approved extra costs and fees that were accumulated.
·Discussed team pictures changes
· Players food tickets and distribution 
· opening night possible dates
· appreciation to MVHS Softball girls for help & service

Donations:
·all monetary donations discussed & recorded for accounting purposes.
·Tier system for donations:
o $x-$x will receive mention on the website
o $x - $x to receive a medium banner 72”x36” to be placed on a fence at the fields
o $x+ will receive a large banner 96”x48” to be placed on a fence at the fields
o All banners are only good for 1 season, if any business wants to continue to have their banner up, they will need to make a new donation every season.

All Star: $x/team to be paid by players.
Memorial weekend in Mesquite, Vegas dates TBD. This will be for Majors baseball and Majors/Juniors softball divisions.

Next Meeting: 4/24/24 8pm
Meeting Adjourned

March Meetings: 

Meeting minutes for 3/6/24
Conducted by: Kris Hibbetts
Other Members in Attendance: Kacey Martino, John Stastny, Zach Davis, Helene Webb, Marci Pettingill, Jennifer Schouten, Jan Van Ert, Jessica Solomon, Teresa Briggs

AGENDA:

Approve previous meeting minutes: Board Approved

Group Text concerns:

Minors baseball: stealing home on a passed ball.

- Motion made by Kris to steal home on a passed ball 2nd half of the season, 2nd by Helene, All in favor - Passed

Donations to MV baseball and softball programs: "$" each since the materials and time to fix Overton Park for the juniors division was donated by Williams Landscape. – All IN FAVOR

Opening Day:

Banner was ordered ETA: 03/7/2024 total "$"

Schedule of events:

1. Teresa working with photographer on scheduling team pictures
2. Suggested to have individual players done even if team picture couldn’t be taken.
3. Start time for National Anthem will be 6pm
4. National Anthem and Take Me Out to the Ballgame to be sung by Bowler Choir.
5. Food and fun from 5pm – 6pm
6. Phil Mullins from the local VFW will raise the flag
7. Softball player from first MV team will throw the first pitch.
8. Local businesses have donated prizes for raffle.
9. Board denied having teams create raffle baskets.
10. MVHS JV BB will help run games
11. MV Dental will provide food to all coaches and players at no cost. Dinner will be available for purchase for all others.
12. True Value donated for all kids, players and non-players to have otter pops.
13. Kris is waiting to hear back from the Aviators about prizes and mascot.
14. DJ Jordan will be mixing the 1 and 2s.
15. Bounce Houses from MV Rentals.
16. MVHS SB to paint faces.
17. GWG banner will be hung by John.

Umpires: LL rules for warning & ejections, age minimum, behind the plate vs. field & designated game coordinators for underage umpires & in absence of “umpire-in-chief”
· Shirts – Field umpires are to wear MVLL logo t-shirts, home plate to wear Blue Polos, will be ordered by Helene.
· Clinic will be in a few weeks.
· Younger aged umpires will be field umpires, more seasoned and returning umpires will work home plate
· Change in pay: home plate umpire $/game, field umpire $/game, all in favor

Uniqode: need to decide if we will pay the yearly fee to have more detailed survey options available to the league. – This was declined by the board since it was too much money annually when MVLL only needs it for a few months out of the year.

Game Schedules:
· Practice schedules – Jessica will make a new practice schedule sign up request for March 23 and later. This is to ensure all teams have some field time.

Uniforms: still on track to be delivered next week.
Treasurer: - unpaid registrations
- Uniforms will be held until registration payment has been received. We have many outstanding unpaid registration fees.

Equipment: softball is having more equipment delivered.

Bowler Park irrigation schedule:

Big A’s weekend: (player named) and (player named) were given MVLL shirts to wear and were selected to attend.

(Company name) approached Marci and asked to partner with concession stand.
-Marci motioned to have the request denied, 2nd by Teresa – Board all in Favor.

MEETING ADJOURNED
NEXT MEETING APRIL 3, 8PM

FEBRUARY MEETINGS:

Meeting minutes for 2/28/24
Conducted by: Kris Hibbetts
Other Members in Attendance: John Stastny, Jessica Solomon, Jane Van Ert, Jennifer Schouten, Helene Webb, Zach Davis, Mason Stratton, Steve Corry, Kacey Martino

Agenda:

Approve previous minutes Motion made by John to approve previous minutes – all in favor.

Report from Manager’s meeting 2/19/24:

Email concerns: Teresa made teams base on age and gender. Kris stated all tee ball requests should be honored. Jen stated that the online registration had too many areas to submit requests. This will be modified for next season’s registration. This could have been the reason some requests weren’t honored.

Review of phone numbers and schedules: Next season’s rosters and schedules need to be double checked by another board member to ensure all names and numbers are correct and players aren’t accidently duplicated.
Suggested by Kris to have a “committee” to help with rosters with tee ball and coach pitch.

Uniqode survey fee – discussed survey results: Uniqode offers more detailed surveys. $/month, $year: motion was never made to approve cost.

Interleague play/Softball majors suggestion: dates, locations, team & uniform needs were discussed
Baseball: Majors: date/locations discussed
Motion by Marci, 2nd by Kris – all in favor

Umpires: LL rules for warning & ejections, age minimum, behind the plate vs. field & designated game coordinators for underage umpires & in absence of “umpire-in-chief” TABLED FOR NEXT MEETING

Schedule: will be done by Monday, March 4, 2024, due to interleague play schedule
Baseball: tournament schedule
Minor: 1 game elimination
Majors: 2 game elimination
Softball: will need to schedule Minors/Majors/Juniors prior to opening day.
Tournament will be 1 game elimination.

Concessions – need to find a replacement for ex-member for ordering.
Marci will order until manager is ready. Discussed delivery & storage options/requests. Named lead concession workers. 

Equipment:
Baseball: Discussed broken equipment, storage unit cleaned out & Mason to repurpose old gloves to be donated to any players that need a mitt.
Softball: need chin straps for Easton catcher’s masks. Bat/ball equipment still needed.

Safety Officer: first aid kits for bags, background checks/abuse awareness
Marci will make sure all managers, coaches, team mom and any others, have their background checks by opening day.

Uniforms: will be here by the week of opening day.

Opening day: - banner for GWG: approved to order 116”x58” $155.50 + tax.
Marci proposed to have opening day moved to Friday night, March 22. Board was in favor. Marci will lead the committee in opening day festivities. First pitch will be from a player from the first girls MV softball team.

Treasurer report: given invoices from BSN

Suggestions from end of previous year:
· No stealing home for minors – THIS WAS VOTED BY THE MANAGERS during the manager’s meeting.
· Only 5 runs can be scored in an inning – THIS WILL BE FOR CP AND MINORS TEAMS
· 1 game elimination tournament for minors and have an 8-game schedule.
· Tarps needed for dugout shade
· (Name) to do team pictures on opening day.
· During tournament play, must have an adult umpire behind the plate t-ball did not like having all 8am games. To avoid this, play at OV & LD parks. 45-minute games and no more than 6 games.
· Have a pitchers/catchers clinic prior to opening day.

Ballfields watering schedule: discussed 
Game Changer -discussed possible member in charge

Field Prep – current budget estimated $x approved by board on 1/3/24
(Name)is asking for an extra hour of pay to prep the fields. Motion by Marci, 2nd by Kris – all in favor

Refunds: some parents have inquired what refund they would get if their child decided not to play. Board discussed only refunds will be given due to extenuating circumstances, ie: injury. Not just because the child decided not to play.

Big A’s weekend – happening Friday, March 9. MVLL is allowed to request 2 players be sent to the games. Suggested that (girl name) and (boy name) attend. Request was submitted to the A’s. Waiting on response.

Late Registrations
District waiver approval – approved to have any 15-year-old play in juniors division, but they cannot pitch.

Other items:
need to order field paint
next year: need to start the registration process a month earlier.
Plan for next season at the end of the current season

Meeting Adjourned

Meeting minutes for 2/7/24
Conducted by: Kacey Martino
 Attendees:
Steve Corry, Jen Schouten, Jessica Solomon, Jan VanErt, John Stastny, Gray Weiss, Zach Davis, Lacey Jones, Sheree Quintal, Helene Webb, Mason Stratton, Justin Williams, Teresa Briggs
Agenda: 
-Parent presented, in person,  request for son stay in CP & not age up to Minors due to personal circumstances.
Board ALL IN FAVOR of allowing player to stay in CP
-2nd Parent presented, in person,  request for son stay in CP & not age up to Minors due to personal circumstances.
Board ALL IN FAVOR of allowing player to stay in CP
-Discussed: 
-MVLL to cover registration fees for a local family's children wishing to participate due to personal reasons.
Motion  made by Martino. Pettingill 2nd – BOARD ALL IN FAVOR
-Parent of  4th grader asked to play up in the Juniors division. Jessica spoke with Bob Fleming, district president & he advised he would deny the request even if MVLL approved it.
Motion made by Kacey to not allow the request, Jane 2nd - MVLL Board denied the request
-Board Member responsibilities: giving help when asked by another member to do so.
-Evaluation Day:
Registration numbers:
Baseball: as of 2/7/24 - "#" registered
Softball: as of 2/7/24 – "#" registered
Members attending both/either days of evaluations were set
Use of pitching machines for evaluations: BOARD ALL IN FAVOR
-Draft:
Blind draft to be used for players not attending  evaluation according to LL rulebook
Motion made by Sheree, 2nd by Jane – BOARD ALL IN FAVOR
Softball:day/time & members in attendence was set
Baseball: day/time & members in attendence was set
· Grid: - PLEASE PROVIDE A BLANK COPY FOR MVLL records
Teresa brought to the board the suggested order according to the LL rule book. 
Baseball Draft:
· Majors draft order-(coaches name set in order)
- Minors draft order: This was done as a blind pick of names (coaches name were set in order)
· Juniors eval: Not needed since there was only 1 team as of 2/7/24
Softball Draft:
· Juniors draft order (coaches names set in order)
· Minors draft order (coaches names set in order)
Manager’s kid: drafter according to LL rulebook
Uniforms:
samples were received from ProTime
· Softball: uniform decided & price points set
· Baseball: uniform decided & price points set
Equipment:
Mason ordering additionally needed equipment
Motion made by Marci to include a tee in every equipment bag for BB and SB, 2nd Justin – BOARD APRROVED ALL IN FAVOR
Coaches approval:
Coach Pitch: BOARD APPROVED THE FOLLOWING: (Coaches names read)
Tee Ball: BOARD APPROVED THE FOLLOWING: (coaches names read)
Junior Coach: from the group text thread: (coach name read) BOARD APPROVED
Juniors field update: practice at Overton park; adjustments to be made; $x to make said repairs/adjustments
Motion made by Marci, John 2nd –BOARD APPROVED said $ to be used.
-Game Changer: board member to set up league and teams. Teach coaches how to use.
-Surveys: brought to board by Jen Schouten; to be used for community feedback & to improve league communication
Motion made by Marci, Justin 2nd –BOARD APPROVED  ALL IN FAVOR
TABLED TO NEXT MEETING:
Practice schedules: Will be made available during the manager’s meeting
Opening Day: - tabled until next meeting, due to time
Pitching/Catching clinic: - tabled until next meeting, due to time
Manager’s meeting: 2/19/24 6:30pm – Fine Arts Building
RMSB Tournament: Have not booked fields as of yet
Background checks/Abuse Awareness – email sent to the board; all volunteers must complete these.
NEXT MEETING: 2/28/24 8pm
MEETING ADJORNED