Bucks Community  Soccer Association BY-LAWS


Bucks Community  Soccer Association

By-Laws

In these By-Laws the following words and terms shall have the following meanings:

•   BOARD - shall mean Board of Directors
  
  
•   CLUB - shall mean Bucks County Soccer Association(BCSA) Soccer Club
  
  
•   PRESIDENT - shall mean President of the Club
  
  
•   VICE PRESIDENT - shall mean Club Vice President - shall mean Club Vice
  
  President of Travel Program
  
  
•   SECRETARY/TREASURER - shall mean Secretary and Treasurer of the Club
  
  
•   EXECUTIVE DIRECTOR OF GRANTS - shall mean Executive Director of Club
  
  Grants
  
  
•   EXECUTIVE DIRECTOR OF PUBLIC RELATIONS- Shall mean Executive
  
  Director of Clubs Public Relations.
  
  I - TITLE AND COLORS
  
  

1. This organizations hall be known by the name,  style and title of:  Bucks Community Soccer Association a.k.a. BCSA.
   
   
2. The colors shall be purple, gold and black or any combination thereof.
   
   II - OBJECTIVES
   
   

1. To provide organized soccer activity for the boys and girls of the community and to implant the ideals of good sportsmanship so that they may grow to be trustworthy men and women and be well-adjusted happier boys and girls.
   
   
2. The objectives will be achieved by providing supervised soccer activity.
   
   
3. The supervisor shall bear in mind that the example they set as men and woman SHALL TAKE precedence over any desire to win, and that the athlete’s future development is of prime importance.
   
   
4. Bucks Community Soccer Association is organized for charitable, religious,  educational and scientific purposes, including,  for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501 (C) (3) of the Internal Revenue Code 1954 (or the corresponding provisions of any future Internal Revenue Service Law).
   
   
5. No part of the new earnings of the organization shall benefit or be distributed to its members, officers, or private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for the services rendered and to make payments and distributions in furtherance of the purposes set forth in the preceding paragraph. No substantial part of the activities of the organization shall be the carrying on of activities of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in ( including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.
6. Not withstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under Section (C) (3) of the Internal Revenue Code of 1954 or (b) by the organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954. 
7. Upon the dissolution of the Bucks Community Soccer Association,  assets shall be distributed for one or more exempt purposes within the meaning of Section 501 ( c ) (3) of the Internal Revenue Code of 1954, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.

Election of the Board

1. TheofficeofPresident,VicePresident,Secretary/Treasurer,andthe2Directors (Grants and Public Relations) shall be filled at the annual election.
   
   
2. Nominations shall occur in October and December with elections being held at the annual meeting of the membership in December.
   
   
3. AnnualmeetingandelectionswillbeheldthesecondWednesdayinDecember.
   
   
4. Electionsshallbemadebysecretballot.
   
   
5. It shall take the affirmative vote of at least a majority of the members present and voting to elect said officers.
   
   
6. All elected Officers and Directors shall take office at the meeting of the Board in January.
   
   

12.31.2014 2


Bucks County Soccer Association


BY-LAWS


Qualifications of Officers

1. NoelectedofficeroftheBoardshallholdmorethanone(1)electiveofficeoftheclub at any one time.
   
   
2. AnyelectedofficeroftheClubshallbeeligibleasacandidateforanotherofficeorto succeed ones’ self in the following year.
   
   Duties of the Officers
   
   

1. DutiesofthePresident:
   
   
   1. Presides at all meetings of the Board, Executive Committee and the Club.
      
      
   2. Signs all legal documents and papers.
      
      
   3. Be an "Ex-Officio" member, but without vote, of every standing or special
      
      committee.
      
      
   4. Performs such duties as are usually attached to the office of the President.
      
      
   5. Appoints a committee of three (3) individuals from the members, of which
      
      none may be officers, to audit the books and accounts of the Treasurer. This committee will provide a written report annually to the membership prior to March 31 of the subsequent year.
      
      
   6. Shall appoint an individual to conduct the nominations and elections of new officers during the October and December meetings.
      
      
   7. Serves as Chairman of the Board.
      
      
2. DutiesoftheVicePresident(s):
   
   
   1. Assumes all the duties of the President in the absence of the President.
      
      
   2. Assumes the responsibility of Parliamentarian(s) to the Club and serves as the
      
      Chairmen of the By-Laws Committee.
      
      
3. DutiesoftheTreasurer/Secretary:
   
   
   1. Pay all obligations of the Club after they have been approved by the Board.
      
      
   2. Keep a record of all disbursements
      
      
   3. Present a report of the financial activity and condition of the Club at all
      
      General and Board meetings.
      
      
   4. Sign all disbursements of the Club.
      
      
   5. BecomesamemberoftheWaysandMeansCommittee.
      
      
   6. Develops budgets of the Bucks County Soccer Association in which he/she:
      
      1) Projects all costs and revenue.
      
      2) Analyzes financial procedures and forecasts.
      
      
   7. Signer of all checks of the Bucks County Soccer Association.
      
      
   8. Maintains the following cash accounts
      
      1) Money Market account for the Bucks County Soccer Association. 2) Checking account for the Bucks County Soccer Association.
      
      
4. DutiesoftheSecretary:
   
   

12.31.2014


3


A. B.


Maintains a record of all minutes and the proceedings of the Board, the Executive Committee and the Club.
Keeps a record of all members and/or prospective members attending all regular meetings.


Bucks County Soccer Association


BY-LAWS


C. Signs all legal documents, papers, and resolutions of the Board. D. Conducts all correspondence of the Club.
E. MaintaintheBCSAdatabase.

5. DutiesoftheDirectorsandAdvisor:

1. The duties of the Directors shall coincide with their elected position.
   
   
2. The primary duty of the Advisor is to provide background into the previous
   
   situations that have affected the Club.
   
   

6. FillingVacancies:

1. If a vacancy shall exist for any office of the Board, for any reason, the Board
   
   of Directors of the Club, shall appoint, from the members of the Club, an
   
   Officer to fill such vacancy.
   
   
2. Such appointment shall take the affirmative vote of a majority of the Board of
   
   Directors. The vote shall be conducted by secret ballot.
   
   
3. Any vacancy shall be filled only for the remaining portion of that term and will
   
   be effective immediately.
   
   
4. If an Officer or member of the Board of Directors shall be absent ( unexcused
   
   ) from two (2) consecutive general membership meetings or two (2) consecutive meetings of the Board of Directors, such Officer or Director shall thereby automatically be divested of Office without any proceedings for his/her removal.
   
   

7. MeetingsoftheBoardofDirectors:

1. Meetings of the Board of Directors shall be held at least quarterly.
   
   
2. A quorum must be in attendance to conduct business.
   
   
3. A quorum shall consist of at least a majority of the members of the Board.
   
   
4. Special meetings of the Board may be called by the President of by not less
   
   than a majority of the Board of Directors.
   
   

8. MeetingsoftheClub:

1. Public Meetings of the Club shall be held on a bi-monthly basis. [on the
   
   second (2nd) Wednesday.] The date and time of each public meeting shall be determined by a majority vote of the Board of Directors. Advance notice of Public Meetings shall be posted on the BCSA Website. Members will also be notified by List Serve, if available.
   
   
2. A quorum must be in attendance to conduct business.
   
   
3. A quorum shall consist of at least a majority of the Board of Directors.
   
   
4. Special meetings of the Club membership may be called by the President or
   
   by not less than a majority of the Board as prescribed by Roberts Rules of
   
   Order.
   
   
5. All members shall sign the roll book which shall be handled by the Secretary.
   
   IV - MEMBERSHIP
   
   

1. Any person living within the boundaries of Bucks County as set forth below and sincerely interested in active participation to effect the objectives of BCSA may apply.

2. Anymemberwhomoveshis/herresidenceoutsideoftheseboundaries,shallbe eligible to retain his/her membership.


12.31.2014 4


Bucks County Soccer Association BY-LAWS


3. Membershiptothoseoutsideoftheboundariessetforthabovewillbeavailable,butno greater than 20% of the total players in the BCSA. Percentage restrictions for the individual teams will be established in the Travel Policy.

V - MEMBERS

1. Anypersonwhohasachildenrolledintheprogram.
   
   
2. Any person who performs as a coach, referee, grounds keeper, member of the Board,
   
   or member of any Standing Committee.
   
   
3. Any person eligible for membership under Section IV may request that the Board of Directors consider them for membership. The request is to be acted upon within one
   
   

month.


Voting Members:

1. AnyregularmemberthattakesanactivepartintheBCSAuponattendingthree(3) General Membership meetings in the twelve (12) months prior to any election shall have the right to vote.
   
   
2. Itistheresponsibilityoftheindividualmembertosigntheattendancerecordduring the BCSA General Membership meetings.
   
   Honorary Members:
   
   

1. Any person may be elected as Honorary Member by the unanimous vote of all the Board of Directors present at any duly held meeting of the Board, but shall have no rights, duties, or obligations in the management or in the property of the BCSA.
   
   
2. Membership may be terminated by resignation or action of the Board of Directors.
   
   
   1. The Board of Directors by two-thirds (2/3) vote of those present at any duly
      
      constituted meeting shall have the authority to discipline, suspend, or terminate the membership of any member when the conduct of such person is considered detrimental to the best interest of BCSA.
      
      
   2. The member involved shall be notified of such meeting, informed of the general nature of the charges, and given the opportunity to appear before the Board at a specified meeting date to respond to such charges.
      
      VI - FEES OF REGISTRATION
      
      

1. Each participating child will pay an annual fee set by the Board of Directors.
   
   
2. The Treasurer shall collect all fees at the time of registration.
   
   
3. Nooneshallbedeniedtherighttojoinbecauseofhisorherinabilitytomeetthefee requirements.
   
   
4. Fees may be waived by a decision of the Board of Directors or those persons so vested with this authority by the Board of Directors.
   
   
5. The payment of a penalty for the late registration or non-participation by parents shall be a matter determined by the Board of Directors.
   
   

12.31.2014 5


Bucks County Soccer Association


BY-LAWS


VII - APPEALS

1. Any ruling by an elected and/or appointed official, committee, or Board may be appealed by the general membership at the next general meeting.
   
   
2. Anyappealmustbeendorsedbyatleastfive(3)votingmembersandsubmittedin writing.
   
   
3. The original ruling may be reversed by two-thirds (2/3) vote of the members eligible to vote.
   
   VIII - PARLIAMENTARY PROCEDURE
   
   

1. Roberts Rules of Order shall govern in all cases wherein they do not conflict with these By-Laws.

2. OrderofBusiness:

1. Call to Order.
   
   
2. Roll Call.
   
   
3. Minutes of the previous meeting.
   
   
4. Correspondence.
   
   
5. Treasurer’sReport
   
   
6. ReportofStandingCommittees
   
   
7. Report of Special Committees
   
   
8. Old Business
   
   
9. New Business
   
   
10. Adjournment
    
    IX - COMMITTEES
    
    

1. ThefollowingshallbelistedasStandingCommittees: A. Auditing
   
   B. Entertainment
   C. Ways and Means ( Fund Raising ) D. Equipment
   E. By-Laws
   F. TravelGames
   
   
2. ThepoweranddutiesofallStandingandSpecialCommitteesshallbesetbytheBoard of Directors.
   
   
3. Special Committees shall be disbanded when the activities for which they were formed are completed.
   
   X - NOMINATIONS AND ELECTIONS
   
   

1. NominationswilloccurduringtheOctoberandDecembermeetings.
   
   
2. Elections will be conducted at the December meeting.
   
   

12.31.2014 6


Bucks County Soccer Association BY-LAWS

1. An appointee by the President will conduct the nominations and election procedures in accordance with Roberts Rules of Order.
   
   
2. AnymemberoftheClubispermittedtonominateanothermemberoftheClubforany position.
   
   
3. All nominees must be present or submit a written notice of willingness to be a candidate at the time of nomination.
   
   
4. Nomembermayrunfortwo(2)positions.
   
   
5. If two (2) or more members are nominated for the same position, a secret vote (ballot) will be conducted.
   
   
6. TheSecretarywillpreparetheballotsbasedonthenumberofmemberswhoare eligible to vote (must attend three {3} meetings including the December meeting).
   
   
7. The Appointee mentioned in C. above will collect the ballots and announce the elected member based on a majority of the votes.
   
   XI - FINANCE AND ACCOUNTING
   
   

1. TheBoardofDirectorsshalldecideallmatterspertainingtothefinancesoftheBCSA and it shall place all income in the BCSA treasury, directing the expenditures of same in such manner that will best benefit the overall objectives of the BCSA.
   
   
2. TheBoardofDirectorsshallpresentfortheapprovalofthegeneralmembershipa budget including all anticipated income and expenditures for the entire year. This budget shall be presented no later than the April general membership meeting.
   
   
3. The Board shall not permit the disbursement of WSC funds for other than its activities.
   
   
4. AnymatterinvolvingtheexpendituresoftheBCSAfundsnotexplicitlyforthe advancement of the BCSA must be voted upon by the general membership.
   
   
5. The Board shall not permit the solicitation of funds in the name of the BCSA unless all of the funds so raised are placed in the BCSA treasury.
   
   
6. NomemberoftheBCSAshallreceive,directlyorindirectly,anysalaryor compensation, from the BCSA.
   
   
7. Members can be reimbursed for approved expenses made to benefit the club. These expenses must be approved by the Board beforehand and can only be reimbursed after receiving an itemized receipt.
   
   
8. AllmoniesreceivedshallbedepositedtothecreditoftheBCSAintheapprovedbank and all disbursements shall be made by check.
   
   
9. Thefollowingbankaccountsandsignatoryauthorityareineffect:
   A. BCSA - Checking and Money Market (President, Vice President Vice President
   
   or Treasurer/Secretary, signature).
   
   

12.31.2014


7


Bucks County Soccer Association BY-LAWS

1. Monies in excess of operating expenses are to be deposited in the bank approved by the Board of Directors to be utilized as a contingency should operating expenses in any given year be in excess of income or a growth fund for the purpose of a particular item as may be approved.
   
   
2. Upon dissolution of the BCSA and after all outstanding debts and claims have been satisfied, the members shall distribute the property of BCSA to such other organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Section 501 ( c) of the Internal Revenue Code or any future corresponding provision.
   
   XII - ADOPTION OF BY-LAWS AND EFFECTIVE DATE
   
   

1. MethodofAdopting:
   
   
   1. The Secretary shall notify each member in writing of the time, date and place
      
      of the readings of the By-Laws. A printed copy of these By-Laws shall be sent
      
      in advance to all members.
      
      
   2. Voting shall be secret ballot.
      
      
   3. It shall take the affirmative vote of at least two-thirds (2/3) of the members
      
      present.
      
      
2. EffectiveDate:
   A. These By-Laws shall become effective immediately upon their adoption.
   
   
3. FilingoftheBy-Laws:
   A. The President and Secretary must sign the official copy of the By-Laws.
   
   XIII - AMENDMENTS OF BY-LAWS
   
   

1. MethodofAmending:
   
   
   1. Sources of requests for changes:
      
      a. Board of Directors
      
      b. Recommendations from the General Membership
      
      
   2. The Secretary shall notify each member, in writing, of the time, place and
      
      date of the reading of the amendment(s).
      
      
   3. A printed copy of the amendment(s) shall be made available in advance to all
      
      members.
      
      
   4. Voting shall be by secret ballot.
      
      
   5. It shall take the affirmative vote of at least two-thirds (2/3) of the members
      
      present and voting to amend these By-Laws.
      
      
2. EffectiveDateofAmendments:AmendmentsshallbecomepartoftheseBy-Laws immediately upon their adoption.
   
   XIV - PROXY VOTING
   
   A written proxy from a member is acceptable but must be received prior to the General Meeting by the Secretary in order to validate to vote for a particular item appearing on the agenda.
   
   

12.31.2014 8


Bucks County Soccer Association


BY-LAWS


XV - TRAVEL POLICY

1. TheBucksCountySoccerAssociationpolicywillspecificallyincludetheseBy-Lawsin addition to any other rules included in its policies. No other Travel policy will reduce or eliminate the intended purpose of these By-Laws.
   
   
2. TheTravelpolicywillbesetbytheVicePresidentwithamajorityofthetravelcoaches (excluding assistant coaches) in attendance. These policies must be reviewed and approved by the BCSA Board of Directors. Approval by the Board of Directors will consist of an affirmative vote by a majority of the members of the Board of Directors.