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Mon County Girls

Softball Association

Mon County Girls Softball Association

MCGSA By-laws

MCGSA By-laws (approved August 2016)

Board Meeting Minutes PDF Form

MCGSA Board Meeting 01/16/2020

Attendees:  David Haney, Rachel Phillips, Angie Elza, Kim Slavensky, Jim Davis, Buddy Smith, Mike Bean and Ken Costello

  • David obtained enrollment numbers from BOE for printing/distributing 2020 flyers to the schools 

  • Dick’s Sporting Good discount days can not be held in February.  This event will be scheduled for possibly the first weekend in March.  The codes have to be scanned or used online in order for MCGSA to get profit.

  • Dick’s Sporting Goods is no longer associated with Blue Sombrerro.

  • Registration:  As of 01/16/2020: 37 girls registered.    Only 1 scholarship request.

  • Volunteers:   6U: 2 Head Coaches and 1 Assistant Coach

                           8U:  1 Assistant Coach   

                           10U:  2 Head Coaches

                           12U:  None

                           16U: None.  Ashley Forbes, is interested in coaching again.

                           One person interested in Field Maintenance.  

  •  Uniforms:   Shorts in the past were priced at $13/pair.  

  •  6U Jerseys only.

  • Looking at Blue/Gold Graphics vs Affordable Signs for Uniforms.

  • Rachel to get spreadsheet from Laura on numbers (sizes) from last year for Buddy so he can contact places about pricing.

  • Rachel is going to start scheduling clinics.  Possibly Feb 7th/8th 

  • No open time at Mylan Park or the Shell building.

  • Will reach out to Mountaineer Middle and Westwood

  • Treasurer:   No Tax returns have been filed since 2014.  Need to contact a CPA for instructions.

  • Account currently has a balance of $28873.94 (2 outstanding checks)

  • Limited meeting minutes available from previous years.

  • Locks are going to be changed. Keys will be signed out. Currently no list of who actually has keys.

  • Contact information needs to be updated on all players.

  •  Evaluations: Location……..TBD 

                           12 people will be needed for evaluations  (1-2 for registration,                           

                            1-2 for uniforms, 3 for grounders, 3 for pop fly,  3 for hitting, 

                            1-2 pitching (can pull from Criss, Rachel and Craig)

  • Targeting the end of February for  Coaches/Rules Meeting.

  • Looking into securing one of the conference rooms at a Granville Hotel for holding the drafts/rules meeting for 8U and 10U age divisions.

  • Registration Cut off:   February 19th for 12U and 16U

                                         February 29th for  8U and 10U

                                         March 13th for 6U

  •  A $25 late fee will be added for registration after the cutoff.

  •  Need a contract for Westwood on using the fields.

  • Jim will coordinate with LeAnn on list of concession stand needs.  

  • Deep Clean
  • LeAnn will be renewing Sam’s Club

  • Chip Display

  • Candy Display

  • Umpires not going through concession stand with dirty gear on while food is being served.

  • Fryer grease overflow pans

  • Fryer cleaning.

  • LeAnn will have same workers as last year.

  • Only cold food during middle school games.

  • Kim will reach out to a contact at Utz for possibly donating a chip display

Mon County Express Information


Mon County Girls Softball Association
PO Box 258 
Granville, West Virginia 26534

Email: [email protected]
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