Roscommon Youth Wrestling Club By-Laws
Article I: NAME
The name of the organization shall be the Roscommon Youth Wrestling Club.
Article II: PURPOSE
(a) The purpose of the organization shall be to promote social and physical development and to teach wrestling techniques through guidance and practical experience under qualified coaches for children ages 5-19, or as adjusted by MYWAY and/or NEMWA.
(b) Support the RHS wrestling program, as needed.
Article III: ACTIVE MEMBERSHIP
Section III.1 GENERAL STATEMENTS
(a) Membership in the organization shall be open regardless of school affiliation, race, creed, national origin, or gender.
(b) Membership shall include parents or legal guardians of the child or children registered with the club.
(c) Associate memberships can also be granted to those in the community that would like the register as a community member.
(d) A child must attain the age of five by December 31st., or as adjusted by MYWAY and/or NEMWA.
(e) Children must be socially, emotionally, and physically ready for wrestling and may be excluded by the executive board and the head coach if he or she is not ready for participation.
Section III.2 PREREQUISITES FOR WRESTLER MEMBERSHIP
(a) Completed USA Wrestling membership application, RYWC Medical form, sports physical for the current school year, and any other form deemed necessary by the executive board.
(b) Registration fee paid. This fee is only refundable if the child is not accepted into the program or by approval of the executive board.
(c) RHS Wrestling will refer to Roscommon High School and MHSAA requirements.
Section III.3 RESPONSIBILITIES FOR CONTINUING MEMBERSHIP
(a) Familiarization and compliance with the by-laws and policies of the organization. (b) Payment of all fees when due.
(c) Notification of the organization of any communicable disease contracted by your child. Readmission to practices after communicable disease may be permitted under the rules of the code of the Michigan Regulation of Communicable Diseases as well as MHSAA physician signed release form.
Section III.4 RIGHTS OF MEMBERS
(a) General Members shall have the right to attend executive board meetings, but are not entitled to vote.
(b) One vote is allowed per family unit at the annual membership meeting.
(c) A member shall have the right to bring grievance before the executive board for consideration at a closed meeting in which the executive board members and the person filing the grievance shall attend.
(d) RHS Wrestling grievances will be directed to the Head Coach(s) and Athletic Director.
Article IV: MEETINGS
(a) General membership meetings shall be set by the executive board.
(b) The annual election of officers shall be held at a general membership meeting that will be held by April annual meeting.
(c) Special business meetings may be called by the president or may be called at the written request of two members of the executive board or five members at large.
(d) Special meetings of the executive board may be called by the president or at the request of two board members. Notice of any special meeting of the executive board shall be given at least two days previously by the personal contact, telephone, or email.
(e) All meetings will use Robert’s Rules of Order as a guideline.
(f) All voting must be done in person.
Article V: QUORUM
If less than three of the officers are present, they may choose to adjourn the meeting.
Article VI: MONIES
(a) There shall be a registration fee for each child as determined by the executive board.
(b) The executive board may also institute other fees when necessary.
(c) The organization shall have a checking (RYWC) and savings (RHS Wrestling) with two names on the account, those being three of the following board members,
(d) Refunds will be determined by the board.
(e) Financial assistance, sponsorships, and/or payment plans will be determined by the executive board.
(f) All expenditures will go through the RYWC by quorum and vote.
(g) All RHS expenditures will go through the current head coach
Article VII: ELECTION OF OFFICERS
(a) Election of officers shall be held by the April Annual membership meeting.
(b) The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and Trustees..
(c) Officers are for a term of two years unless unopposed and approved by board members.
(d) The slate of officers each year will consist of half of the executive board positions. Odd years are the President and the Secretary and even years are the Vice President and Treasurer. Trustees are slated annually or as participation allows.
(e) Vacancies of office shall be appointed by the President with approval of ⅔ of the executive board.
(f) Election shall be by written ballot and by a majority vote. If there is only one candidate for an office, the election may be made by voice or by motion from the floor.
(g) Members must attend the general meeting held by April in order to vote. No absentee ballots will be counted.
(h) A removal of a board position or coach can be called by any member of the executive board. That meeting can be called/scheduled within 24 hours of the documented grievance. Removal is by majority vote of the board.
Article VIII: EXECUTIVE BOARD
Section VIII.1 PRESIDENT
(a) Shall approve an agenda and preside at executive board meetings and general membership meetings, or have a designee.
(b) Shall not vote at meetings except to break a tie.
(c) Shall open a joint checking and savings account with the treasurer.
(d) Shall assist the treasurer in preparation of the budget.
(e) Shall attend NEMWA and MYWAY meetings, or send a designee.
(f) Shall appoint positions with approval of the executive board: For example: Director, Fundraising Chair, Public Relations Director, MYWAY Liaison, NEMWA Liaison, School Liaison and any other positions deemed necessary by the executive board.
(g) Communicate to RHS Wrestling head coach, or have designee do so.
Section VIII.2 VICE PRESIDENT
(a) Shall work closely with the president and shall be prepared to assume the duties of presidency, if necessary.
(b) Shall make sure adequate insurance coverage is provided and maintained for the wrestling season, or have a designee do so.
(c) Shall attend NEMWA and MYWAY meetings or have designee do so.
Section VIII.3 SECRETARY
(a) Shall prepare and keep agenda/minutes of the executive board and general membership meetings.
(b) Shall keep a file on all by-laws and policies.
(c) Shall keep a copy of each child's birth certificates.
(d) Shall keep registration forms and any other paperwork deemed necessary by the executive board.
(e) Shall register each child and verify coaches as discussed with the executive board with USA Wrestling.
(f) Shall register all wrestlers for NEMWA tournaments.
(h) Shall prepare and file all paperwork and fees with NEMWA and MYWAY
Section VIII.4 TREASURER
(a) Shall be in charge of the collection of all monies or designee.
(b) Shall perform and delegate fundraising responsibilities.
(c) Shall pay all bills authorized by the executive board.
(d) Shall file all government reports and returns.
(e) Shall keep an itemized ledger of all receipts and disbursements and present a monthly report including bank statement of balances to the membership.
(f) Shall open/maintain a joint checking and savings account with the President/or appointed executive board members.
(g) Shall permit inspection of the books and ledgers by any member within 48 hours upon request.
(h) Shall be responsible for filing corporation papers (i.e. LARA) and resident agents.
Section VIII.5 TRUSTEES
(a) Shal fulfill any committee head positions as determined by President and approved by the Executive Board, including by not limited to, fundraising chair, MYWAY Liaison, NEMWA Liaison, Public Relations Director, School Liaison and Uniform Director.
Section VIII.6 GENERAL RESPONSIBILITIES
(a) Each member of the executive board shall be entitled to one vote. The President will vote only to break a tie.
(b) The executive board shall have the power to terminate membership if the rules of the organization are violated.
(c) Each board member shall keep records of the year's activities and make recommendations, create and modify a task list for the following year.
(d) The board shall meet jointly with the newly elected officers in May and shall turn over all materials to succeeding officers. The treasurer shall completely turn over the books after the fiscal year, with the fiscal year being August 1st - July 31st.
(e) Two executive board members shall conduct all home weigh-ins
(f) All executive board members shall help conduct satellite weigh-ins for Regional and State weigh-ins (if selected by NEMWA)
(g) If an executive board member has more than 3 unexcused absences for board meetings, or general responsibilities to the club, they will be dismissed from the board.
Article IX: AMENDMENTS
(a) By-laws may be adopted, amended, or replaced by a majority vote of the membership in attendance at any general membership meeting.
(b) Policy shall be adopted, amended, or replaced by a majority vote of the board at any board meeting.
Article X: DISSOLUTION
This organization reserves the right to dissolve at any time upon the vote of ¾ of the current membership. Upon dissolution, any remaining assets after payment of expenses, refund to members of the unused portion of membership fee in advance, are not to be divided among the members. Such assets are to be transferred to Roscommon High School Wrestling program through their head coach, such exempt organizations under 501 C (3), or Section 501 C (4) of the Internal Revenue code of 1954.
Typed by: Kendra Murray, Secretary, 03/03/2025