Governance

- The Association shall be governed by a Board of Directors (known as the
Board). The Board shall consist of a President, Vice President, Treasurer,
Secretary, Safety & Community Director, Baseball Director, Facilities
Director, and Fundraising Director.
- For the purpose of the election, voting members shall include the current
board members, rostered head coaches and rostered assistant coaches,
each having a single vote.
- Voting shall be simple up/down with the Vice President and Secretary
charged with counting the ballots. The Board shall be changed effective
November 1st. All Board Positions carry a term of two years.
- The Board shall be responsible for the operation of the Association. A
quorum of the Board shall consist of 3 members.
- Board decisions shall be decided by a majority vote of Board members
present at called meetings.
- The Board may appoint any individual to a vacated or unfilled position
after March 30th.

Board Responsibilities
The Board shall have the authority to;
• Control the collection and expenditures of money.
• Adopt rules and regulations for its own conduct.
• Conduct the affairs of the League not in conflict with the Constitution &
Bylaws.
• Select and approve all coaches of teams representing the League.
• Approve the use of league owned equipment.
• Approved the design and purchase of uniforms for all teams.
• Establish annually the league membership and registration fees for each
playing level.
• Make any changes and annually approve the Constitution and Bylaws.
• Removal any rostered coach or member from participation in any activities
for the current vear.
• Immediately suspend any member without notice pending a hearing
within 7 davs.
• Remove another member of the Board before their term is concluded
•Make purchases on behalf of the league (see restrictions).

Board Meetings
- To help maintain a vested interest in league operations and events a
monthly Board meeting will be held.
- Coaches are welcome to attend Board meetings. Requests for non-Board
members to speak to an agenda item or propose a new agenda item, must
be submitted to the President and Secretary at least 2 business days prior
to the scheduled meeting. All speaking requests must be approved in
advance. The President can at their discretion allow a non-voting person to
speak at a Board meeting without advanced approval.
- A special meeting of the Board may be called by the President or by two
members of the Board for any purpose.
- The Board may act without a meeting if a minimum of 5 board members
can be contacted via email, including the President and Vice President,
and agree on a proposed item.
- Any possible conflict of interest on the part of any member of the Board,
shall be disclosed to the Board prior to any votes taken.

Board Member Dismissal
Any member of the Board may be removed by two thirds vote of the entire
Board. A meeting will be scheduled on a date agreeable to both parties, not to
exceed five days from the date of notification. At said meeting, the individual will
be presented the opportunity to show just cause why he/she should not be
removed from the Board.

Board Member Powers & Duties

President
• Preside at all league meetings
• Assume full responsibility for the operation of the league
• Represent and speak on behalf of the Association
• Ensures that the league adheres to the rules, regulations and policies of
its affiliate leagues
• Complete the annual renewal of the league charter
• Review finances with Treasurer and be one of the two people with the
ability to sign checks
• Prepares budget in coordination with the Treasurer
• Work with Vice President, Baseball Director and Player Advocate to build
team rosters
• Represent NYBO at affiliate league meetings
Responsible for building and executing the sponsorships program
• Maintains up to date league news, events, and notices on the league web
site.
• Collect mail weekly from the Post Office, and distribute during monthly
board meetings
• Responsible for filing claims with the insurance companies
• Maintain an accurate record of all league owned equipment
• Procure and distribute league owned equipment to teams (bag, catchers
gear, helmets, tees and practice balls)
• Coordinate the return of all league owned equipment at the conclusion of
the playing seasons
• Order and distribute an adequate supply of game balls for all home
games

Vice President/Safety
• Presides in the absence of the President
• Assist the President in the performance of their duties
• Work with President, Baseball Director and Player Advocate to build
team rosters
• Uniform design recommendation to Board, ordering and distribution to
players
• Conducts the Safety Training portion during the Mandatory Coaches
Training
• Maintains records of all injuries and incidents
• Responsible for ensuring safe playing environments for all players
• Provides and maintains team safety kits throughout the season
• Enforce league rules regarding safety equipment and safe playing
behavior

Treasurer
• One of the two people with the ability to sign checks
• Ensures that all invoices are payed in a timely manner
• Provides reimbursement checks to those who make approved purchases
• Reports on the status of league funds at all board meetings
• Keeps financial records and reconciliation with (Selected Bank)
• Assumes the responsibility for all local league finances
• Ensures that taxes are completed and filed each year
• Ensures that our 501 (c)(3) non-profit status has been renewed each year
• Collect cash envelopes from concession stands, and deposit into bank.

Secretary
• Records the minutes of all meetings
• Schedule monthly Board meetings
• Responsible for preparing and sending out the agenda for all monthly
Board meetings

Fundraising Manager
• Evaluate league needs and come up with new ways to raise funds
• Coordinate fundraising events
• Chair a subcommittee for fundraising and recruit volunteers to
participate

Communications Manager
• Work with local news agencies to help in the promotion of the league
• Help in the promotion of the league by utilizing Social Media (Facebook,
Instagram, Twitter, etc.)
• Coordinate community related events to help promote our league
(parades, concerts, etc.)
• Manages the registration process
• Responsible for the league website
• Send league communications via the web site as needed

Facilities/Equipment Director
• Primary person responsible for all our fields
• Coordinate with our landscaper to supplement the school as needed
• During the summer season when school is no longer is session, the
schools will not maintain our fields. Coordinate with our landscaper to
ensure the fields are kept up with during summer
• In the fall, prepare our facilities for winter (field prep, water shut off,
batting cage net removed, etc.)
• In the spring, prepare our facilities for use as soon as possible
• Ensure that all field equipment is in good working order, and replace
broken equipment as needed
• Forecast any major repairs that would need to be done, so that they can
be budgeted for
• Maintain inventory of player equipment, recommend replacement as
needed

Player Advocate
• Manages the annual league player evaluations
• Work with President, Vice President, Baseball Director to build team
rosters
• Brings disputes over player placement to the attention of the Board for
resolution.
Handles parental concerns regarding player team and division placement

Team Coach
• Attend all coaches' meetings
• Conduct a minimum of two practices per week during preseason, and a
minimum of one practice per week during the season
• Ensure that all players participate in accordance with league rules
• Return all team equipment, at the end of each season, on the day
designated for that purpose. Include an inventory of all equipment noting
any that needs to be repaired or replaced
• Properly maintain the field prior to each game and practice. Home team
is responsible for raking and lining the field before every game.
• Properly maintain the field after each game and practice. Home team is
responsible for raking the base paths, the home plate area and the
pitcher's mound, dragging the infield as well as cleaning out the dugouts,
and ensuring that all lights are turned off
• During home games, the coach is responsible for unlocking the snack
shack and counting the existing cash, as well as doing a final count of the
cash and locking the doors at the end of the game
• In the event of bad weather, notify the Umpire in Chief as soon as
possible about game status and potential cancellation
• Evangelize the league with players and parents and encourage
participation in league wide events and fundraisers

Annual Review & Amendments
Each year during this December Board meeting the Bylaws must be approved by
the Board for the following year of play.
This Bylaws may by amended during the year only with a two thirds majority of
all active Board members.

Arbitration
Arbitration functions will be handled by a quorum the Board of Directors. No
member of the Board shall sit in judgment if their team or any member of their
team is involved. The Board shall settle all disputes concerned with protests and
supervision of players, umpires, managers and/or any other members of a team.
Any dispute involving a team in one of the regional leagues is also subject the
ruling of their governing board.

Records, History, Documentation & Confidentiality
- The League shall accurately maintain books, records, history and associated
documentation pertaining to all League activities. This includes but is not limited
to: minutes from Board Meetings, registration documentation, accounting
financial statements and any other documentation deemed as binding,
contractual or serving an official purpose.
- All League documents and documents containing confidential information
provided by members are kept in confidential and not released to any other
organization that is not a League Affiliate.

Registration Fees
- Registration fees shall be reviewed annually and assessed for any player who
participates our league. The registration fee will cover the League's financial
expense of uniforms, equipment, insurance and regional and national league
affiliations.
- The League may assess a different registration fee for each playing level
depending on its specific requirements while keeping the cost affordable to the
general community.
- All registration fees are payable at the time of registration, and late fees will be
accessed if not paid in full by previously announced deadlines. Registrations that
are not paid in full by the deadlines, may end up on a waitlist, and could result in
not being placed on a team.

Hardship Cases
In keeping with the League's mission statement, the league desires that no child
be prevented from participation in a baseball program based solely on the
inability to pay registration fees due to financial hardship. Upon request of the
parent or legal guardian of an eligible youth, the Board will review on a personal
and confidential basis, a waiver, reduction or payment plan of the registration
fees based on the hardship. On an annual basis, the Board can establish a limit as
to the number of hardship cases.

Coaching Selections
- To be considered for selection to coach a team, the coaching candidate is required
to complete a volunteer application and submit to NBYO during the designated
registration times. Coaching applications will be reviewed, and the Board will
select the appropriate number of head coaches for each playing level in addition
to designating assistant coaches to each head coach.
- Coaches from previous seasons are not guaranteed to receive coaching positions
in future seasons.
- Selected coaches can request which assistant coaches they would like to work
with. Requests are not guaranteed.

Sportsmanship
Our philosophy places emphasis on clean play and sportsmanlike conduct.
Sportsmanship is at the heart of these attributes. The definition of
"sportsmanship" includes fairness, courteous resolutions, and graceful
acceptance of results. It is the League Presidents responsibility to assure that the
coaches are familiar with this standard and act accordingly. The Board must
assure that their own actions reflect these attributes in order to pass them along
to the children. The Board and coaches must assure that players display
sportsmanship during instructional, intramural, and especially while
representing the league within the community.

Safety
The Safety Director shall make every effort to assure that the coaches are fully
versed in safety standards. All play, practice, and games shall be done in a safe
manner. Unsafe play, either on the field or on the sidelines, will not be tolerated.
Any Board Member or coach has the authority to put an immediate stop to unsafe
activities and if individuals refuse to cooperate, they may be asked to leave the
area. All unsafe practices should immediately be brought to the coaches and
Safety Director's attention.

Member Removal from NYBO
NYBO retains the right to remove anyone from the association, including a
volunteer, coach, parent or player that does not comply with the League
Constitution & Bylaws or does not follow the League Policies and Code of
Conduct. The league may also refuse membership to anyone who does not accept
the League Policies and Code of Conduct during registration.

Playing Rules & League Affiliations
As a small town, NY O has affiliated itself with several regional and national
organizations.
With these affiliations our players thereby become subject to their powers and
jurisdiction. Each governing organization has its own Constitution, By Laws and
League Rules and our players are subject to their penalties for violations
contained in said documents. It is the responsibility of all coaches, players,
parents and spectators to educate themselves on each organization's rules and
responsibilities. NBYO will support and enforce any disciplinary actions set forth
by any affiliated organization. Additionally, NYBO will abide by and enforce all
applicable playing rules set forth by an affiliated organization with regards to
player eligibility, game play, equipment, length of game, mercy rules and pitching
limitations, etc.

Lamprey River Little League
https://leagues.bluesombrero.com/lampreyriverll

Little League Baseball
https://www.littleleague.org/

Player Eligibility
All boys and girls, ages 4-12, living in Northwood are automatically eligible to
play on a NYBO team.