As a Team Parent you are the key link for communication between the league, the coaches and your parents. This website page should answer most of your questions in regards to your responsibilities as team parent. It is important that you use good communication skills, be detail oriented and have a positive attitude! Throughout the season, you will be the coach’s right hand, the “go-to” person for anything NOT pertaining to the football field so the coaches can focus on everything that is on the field. Ultimately the coach is the one responsible for the working of the team. Some coaches are happy to hand everything over to the Team Parent to handle, while others prefer to stay more involved. Timely communication is key! You want to make their job easier, not harder, so be sure to work together because you both want the same thing….to have the best season possible! 

You must complete a background check (see top of page)

You must complete "Heads Up" certification (effective for all 2017 Team moms)

Coordinate with Head Coach on who will be responsible for bringing the Team book to all practices and games.

Learn Seahawk Pop Warner Chain of Command for Grievances (this will be provided by SBYFA)

Read Seahawk/Pop Warner Code of Conduct

 The SBYFA board will provide all Team Parents with a PW Rule book.  Have it with you at practices and games.

Communicate with Head Coach on setting up parent/coach meeting prior to start of season.

Review all players information for food allergies (let parents know for snack prep)

Set up snack schedule for the season - halftime fruit, Gatorade and after-game snack  

Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents.

Coordinate with Head Coach on list of volunteers the team parent needs to organize.

You will collect the team game jerseys from the board once they are delivered, verify correct numbers/name and give them to coaches for hand off to the team.

Keep parents informed (emails, GroupMe, texts - your choice, but they must be communicated with on a weekly basis or as the need arises). Make sure all parents know this is how information will be communicated, especially last minute game changes

Promote all Seahawk fundraisers and events.

Be liaison from board to parents regarding all football and cheer related items.

You will be in charge of distributing picture day information and/or packages and helping round up the athletes on picture day. As part of the team staff, you are a part of the team picture. 

Recruit a team photographer - it is helpful to have another adult on the sideline.

Coordinate with Head coach on planning the end of season team party.

Have fun and enjoy the season.

While at league practices the Team Parent is the only person allowed to walk on to the field to talk to the coaches.  Use this privilege sparingly so the coaching staff can focus on prepping the team for competition.  However you SHOULD inform coaches of possible grievances, board requests or information that needs to be answered/relayed in a timely manner.  Coordinate with the head coach on how they would like to be approached by you during practices.

Coordinate with Head Coach on who will be responsible for bringing the Team book to all practices and games.

Coordinate with Head Coach on who will be responsible for bringing water to every practice.

Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents.

Coordinate with Head Coach and Business manager on list of volunteers the team mom needs to organize.

Incident reports - The team trainer is responsible for filling out for all injuries at practice.  Coordinate with Trainer on handing them into the player agent weekly. Bring extra copies to have on you just in case. CLICK HERE FOR FORM

Coordinate with Head Coach on how they would like to handle keeping the fields clean after practice.  

Practice is a great time to connect with parents and collect missing paperwork.  

The SBYFA board will provide all Team Parents with a 2017 rule book - have it with you at practices.

Be liaison from board to parents regarding all football and cheer related items.

Coordinate with head coach on how they wish to handle team and parent meetings (during practice, after practice, etc).

Coordinate with head coach on extra practice and game day equipment.

Create a team roster of athletes name (phonetically) and jersey numbers.  Hand this into the announcer at each game.

Coordinate with Head Coach on who will be responsible for bringing the Team book to all practices and games.

Coordinate with Head Coach on who will be responsible for bringing sufficient water to all practices and games.

Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents. (Update halfway thru the season).

Make sure to remind parents (at least two days prior to games) who are signed up for after game snacks, Gatorade and halftime fruit (remind parents of food allergies)

Coordinate with Head Coach on list of volunteers the team parent needs to organize - play checker (all games), chain gang (home games), game video (all games) and concession (home games).

Optional - Bring an extra clipboard and pens.

Extra mouthpieces - The league will be providing the coaching staff with extra mouthpieces.  I Although, it doesn't hurt to have a few backups in your Team parent bag.

Incident reports - The team trainer is responsible for filling out for all injuries at games.  Coordinate with Trainer and Head Coach on who will be handing them into the player agent (weekly). Bring extra copies to have on you just in case.  INCIDENT FORM

Always double check with the Head Coach on the location and time of each game. The schedule does change and you don’t want to be standing at an locked field with a group of unhappy parents.  

• If SBYFC board provides you with a Team Parent shirt or you have spirit wear, it is suggested to wear that at each game...and comfortable shoes and plenty of water. 

1. Have a binder for tracking important documents, fundraisers, end of season party...etc
2. Have a money bag for receipts and cash 
3. Download a weather app on your phone to help coordinate warnings with your head coach
4. Optional - have a clip board and extra pens!
5. Optional - Have a Team bag - keep items that will help families sitting at the field (sun screen, extra toilet paper for the outhouses, hand sanitizer, trash bags, duct tape, athletic tape, etc.)  Coordinate with the Head Coach to see if they want you to have anything else.
6. Plan your team party and gifts at the beginning of the season - don’t book anything, but it is nice to know how much money you are trying to fund-raise.  That way you can fund-raise, let parents vote to split the cost or do a little of both.