Buckeye League
The decision of which league your team will play in is collaboration between the team’s coaching staff and the club’s DOC’s. Make sure you check with TFA’s Directors of Coaching before submitting an application to BPYSL.
The information presented below is meant to be a guide for Coaches and Team Administrators of teams participating in the BPYSL League. Always refer to the BPYSL website, www.bpyslsoccer.com, for the most up-to-date league information. Questions regarding BPYSL can be directed to the Club Administrator at [email protected].
League contact information:
Buckeye-MOSSL Premier Youth Soccer League
670 Lakeview Plaza Blvd – Suite D
Worthington, Ohio 43085
Office: 614-436-6775
Fax: 614-436-8323
Email: [email protected]
Topics Covered:
Buckeye Calendar
Application
Game Scheduling
Player/Coach Registration
IN & KY Out of State Permission to Play
In-Season Changes
Referee Fees
BUCKEYE CALENDAR
The league calendar can be found on the BPYL website.
APPLICATION
Once it’s been established that your team will participate in the Buckeye Premier League, you must go to www.bpyslsoccer.com and submit an application before the league’s deadline.
** The club will pay the Buckeye league fee for all TFA teams. Teams do not need to submit payment. Please forward your application email confirmation to the Club Administrator.
GAME SCHEDULING
Once your team’s been accepted in the BPYSL, self scheduling will begin. You will work with your opponents to schedule games. It is advised that before starting this process, you make note of any known conflicts that will occur during the season so as not to schedule games on these dates. Examples of such conflicts are: tournament dates, coach’s non-availability and player conflicts, such as dances, field trips and SAT/ACT tests.
PLAYER/COACH REGISTRATION
With the use of Demosphere, team carding with the league is much more simplified as all leagues within Ohio Soccer Association are also using Demosphere. Families upload birth certificates and photos for each player into their Demosphere accounts. The only forms that you need to collect are the Indiana or Kentucky Out of State Permission to Play forms for players that reside in Indiana or Kentucky. Refer to the section below titled "IN & KY Out-of-State Permission to Play" for details.
Refer to the Team Admin>Coach Responsibilities page of the website for the Risk Management process for coaches.
Steps to get your team carded/rostered with BPYSL:
1. Confirm Roster - Confirm that all players have accepted and are listed with your team in Demosphere. Confirm that your team has at least two Coaches assigned in Demosphere. (You can have up to three.) If there is a Team Admin, he/she should also be assigned to the team.
2. Verify Photos - Verify that a photo has been uploaded for every player and coach in Demosphere. It should be a head shot only. No one else should be in the photo. No sunglasses or hats.
3. Player Proof of Birth - Demosphere will show a player as Verified or Not Verified. Verified means that their birth certificate has already been approved in the system. No action is needed. If the player is Not Verified, it either means: 1. They have not upload a birth certificate yet, or 2. The birth certificate has been uploaded, but has not yet been reviewed/approved. You will not be able to see if a birth certificate is uploaded. For the players that are Not Verified, just check with your families to verify that they did upload the BC.
4. Out of State Forms (IN & KY) - Send the approved forms to [email protected]. See section below.
5. Coach/Admin Risk Management - Verify that all coaches and admins have completed all Risk tasks. (You will not be able to see this in Demosphere.) Refer to the Team Admin>Coach Responsibilities page of the website for the Risk Management process.
6. Once all these steps have been completed, send an email to [email protected], to let the Club Administrator know that your team is ready for review.
** Deadline: Complete at least 2 weeks before your first game.
7. The Club Administrator will let you know if anything is missing in Demosphere for players or coaches. The Club Administrator will notify you once all players and coaches have been verified by BPYSL in Demosphere. At that time, you should make an appointment with one of the Buckeye offices to get your cards and roster.
CARDING APPOINTMENTS (PLEASE GIVE A MINIMUM OF 5 BUSINESS DAYS NOTICE)
COLUMBUS, Oh (Worthington BPYSL main office)
*Must use Appointlet to schedule your carding appointment- CLICK HERE TO SCHEDULE COLUMBUS
670 Lakeview Plaza Blvd
Suite D
Worthington, Oh 43085
SATELLITE BPYSL Offices:
BEAVERCREEK, Ohio - By appointment only, please Call.
Southeast of Dayton
Diane Thullen- (937) 426-9349
3518 Apple Grove Drive
Beavercreek, Ohio 45430
[email protected]
LOVELAND, Ohio- By appointment only, please EMAIL
Near Kings Island
Dianna Jimenez- [email protected]
9800 Union Cemetery Road
Loveland, Ohio 45140
WEST CHESTER, Ohio - *Must use Appointlet to schedule your carding appointment- CLICK HERE TO SCHEDULE WEST CHESTER
Joel Hughes- [email protected]
8300 Princeton Glendale Road
Suite 105
West Chester, Ohio 45069
IN & KY OUT-OF-STATE PERMISSION TO PLAY
Players that are residents of Indiana or Kentucky must complete the Out-of-State Permission to Play form for that respective state. This form is good for an entire seasonal year (Fall and Spring seasons). The form must be remitted to the state along with the required payment, if applicable. The state will return an approved form and the approved form should be included with the registration paperwork. Note that it might take a few weeks for the form to be processed by the state.
INDIANA
Players that reside in Indiana must complete an Out of State Permission to Play form to get clearance from Indiana to play in Ohio. If you have Indiana players, reach out to them to complete this online form.
Click on the link below to get to Indiana Soccer's website for information:
https://www.soccerindiana.org/services/tournament-sanctioning-and-forms-/
Required information:
State Association: OSA (Ohio Soccer Association)
Club Name: Total Futbol Academy
League: e.g. Cardinal Premier League (CPL)
Age Group: U8, etc.
KENTUCKY
Players that reside in Kentucky must complete an Out of State Permission to Play form to get clearance from Kentucky to play in Ohio. If you have Kentucky players, reach out to them to complete this online form.
Click on the link below to access the online form:
Kentucky Out-of-State Permission Form
Required information:
League: e.g. Cardinal Premier League (CPL)
IN-SEASON CHANGES
Teams that already have an approved roster for the seasonal year will use these steps to make subsequent roster changes.
Teams that do not already have an initial roster (including high school teams only playing in the spring) should refer to the NEW TEAM REGISTRATION section above.
** Note: If you do not have any changes to your roster from the fall to the spring season, no action is required!
Overview for Roster Changes:
For a Transfer: Obtain the Inter Team Transfer Form (signed by player & coach of team player is transferring from) (see Team Admin>Important Documents)
For a Player Quit: Obtain the Voluntary Quit Form (this MUST be signed by player, parent and coach)(see Team Admin>Important Documents)
Send the Club Administrator:
1. Player Name
2. Current team name
3. New club and team name
4. A photo of the current player card, cut in half, as proof that it has been destroyed.
5. Completed Transfer or Player Quit Form
The club with the incoming transfer will initiate the transfer in the Demosphere system. Our Club Administrator will either initiate the transfer or contact the Club Administrator for the other club to initiate the transfer, as appropriate.
Once the transfer is final in Demosphere and all required paperwork is received, a new card and roster will be provided.
REFEREE FEES
Refer to the "Referee Fees" document on the Team Admin>Important Documents page of our website, for the referee fees for each league.