South Hadley Recreation Department

Home
In the Community
Youth Sports/Activities
- Winter Sports
  - Basketball
  - Wrestling
- Spring Sports
- Fall Sports
- Youth Programs
- Pre-K Programs
  - Art-ventures
  - Futsal Soccer Program
Adult Programs
Summer Programs
- Art & Science Programs
  - Art-Ventures
  - Challenge Island
- Sports Programs
- Weekly Summer Programming
  - South Hadley Kids Trail Fun Runs
- Outside South Hadley
Summer Concerts
New York City Bus Trip
Buttery Brook Park
Spray Parks
GRO South Hadley
Pickleball
Special Events
Forms
Middle School Ski & Snowboard Club

South Hadley Middle School Ski & Snowboard Club

We are excited to announce a brand new program - the South Hadley Ski & Snowboard Club. This program is open to those currently in Grade 5-8 that are South Hadley residents or attend Michael E. Smith Middle School. Registrations for the program are now open and will be open until November 15th or the program fills, whichever comes first.

SPACE IS LIMITED - SPOTS ARE FILLED ON A FIRST COME BASIS (50 MAXIMUM PARTIPANTS)

*Please note, in order to run this program, we will need a minimum of 35 participants and four to five responsible adults to chaperone.

To register for the program please fill out this form: https://forms.gle/nBcdqDgYpf6MtrkA8

Program Information

REGISTRATION: October 15th - November 15th

Online Registration Only - Deposit due within 5 days of accepted registration

Deposit & Registration Packet Due by November 15th, NO EXCEPTIONS

SPACE IS LIMITED - SPOTS ARE FILLED ON A FIRST COME BASIS (50 MAXIMUM PARTICPANTS)

Note: To run this program, we will need a minimum up 35 participants and four to five responsible adults to chaperone. If interested you are interested in chaperoning please fill out the chaperone section of this form.

Be sure to read all the registration information carefully and agree to all the necessary documents. Registration packets will not be accepted without all the necessary forms completed and signed.
Read this packet thoroughly. Complete all the forms and secure the appropriate information and agreements. The participant's agreement is required where indicated.
The completed packet must be submitted to the Recreation Department by November 11th. Space is limited - once the program fills packets will be accepted to a waiting list only. The waiting list will be utilized if a registered participant drops prior to the start of the program.
Registration will be accepted on a first come basis with the paid deposit. Submitting this packet does NOT guarantee your spot. You will be contact via email within a week of your submission informing you if you have been accepted or not. If you do not hear from us 7 days AFTER submission please email Danielle at [email protected]. Failure to properly complete & return paperwork and make final payment by December 9th may result in the forfeit of your spot. We are not able to "hold a spot" until deposit is made or paperwork is properly completed and final payment is made. NO EXCEPTIONS.

Payment Options

Payments can be made by cash, check, Visa or MasterCard.
A deposit of $226 is due within 5 days of acceptance or on November 15th, whichever is sooner. You can also pay in full at this time if you prefer.
Final Payment is due by December 9th. You can make as many smaller payments between your deposit date and the final payment date as needed.
If paying with a Visa or MasterCard there will be a $3 processing fee for EACH transaction (ex. if you make 3 payments you will be charged an additional $9.)
To make a credit card payment you can call the Recreation Department Monday-Friday 9am-4pm at 413-538-5030 x6209 or come into the office located in the Town Hall at 116 Main St, South Hadley. *Please note credit card payments will not be able to be accepted over the phone or in the office 10/31/2024 - 11/6/2024. If your deposit is due during this time frame you will have until November 15th to make your payment.
Check payments can be made out to South Hadley Recreation Department and mailed to South Hadley Recreation Department, 45 Dayton St, South Hadley MA 01075. Please include the participants name on the memo line.
Check payments can also be dropped off at the front desk at the Council on Aging (45 Dayton St) Monday-Friday 8am-4:30pm or after hours in the lock box that is located outside of the Senior Center by the front doors. If dropping a check please make sure the check is in a sealed envelope that says South Hadley Recreation Department, Ski/Snowboard Club and list the participants name.
If you are looking to pay with cash, please email Danielle at [email protected] to set up a time to come into the office to make your payment.

ELIGIBILITY

South Hadley's Ski & Snowboard Club for 2025 is open to students currently in grades 5-8 that are South Hadley residents or attend Michael E. Smith Middle School.

EQUIPMENT

Caregivers can drop off equipment off at Michael E. Smith Middle School between 7:00-7:30am. No equipment is allowed on the bus that takes kids to school. Specific instructions on drop off procedures will be sent at a later date.
No student is to be dropped off with equipment before 7:30am
The MESMS of the SHRD are NOT responsible for any lost or stolen items.
After school ends students may get their equipment and change into proper ski wear. No ski boots are to be worn on the bus.

Helmets are to be worn at all times while skiing/snowboarding. If a child is caught without a helmet, she/he will be warned once; a second infraction will result in her/hiss pass being suspended for the remainder of the day.

DROP OFF AND PICK UP PROCEDURE

Children should be ready at MESMS by 2:40pm. The bus will depart for Bousquet Mountain at exactly 2:40pm - no exceptions will be made. Caregivers must pick up their children's between 9:00-9:15pm at MESMS. No child will be released to anyone other than the appointed caregiver unless a list of other acceptable person is given to a supervisor prior to the bus leaving MESMS. Please be on time when picking up your child/children. Be considerate of our chaperones, they have just spent seven fun but very exhausting hours supervising the skiers and would like to go home. We will not leave a child unsupervised. If you are more than 10 minutes late in picking your child up, your primary phone number will be called, then your emergency phone number. If we are unable to reach you and/or your emergency contacts, the South Hadley Police Department will be called.

BEHAVIORAL POLICY

The South Hadley Recreation Department (SHRD) has adopted a zero-tolerance policy for this program. It is a privilege for the participants to take part in this event - any behavior deemed detrimental to the program by a supervisor and/or ski instructor will result in the student being immediately dismissed from the program. If your child is dismissed from the program NO REFUND WILL BE GIVEN! No staff member, child or Bousquet Mountain patron shall be subjected to verbal or physical abuse by a child enrolled in this program. This includes, but it not limited to humiliation, foul or abusive language or ridicule.

If your child "skips" his/her lesson, your child will not be allowed to attend the program the following week. A second offense will result in your child being removed from the program. NO REFUND WILL BE ISSUED.
If at any time Bousquet Mountain personnel or a supervisor feels your child is skiing/snowboarding in a reckless or unsafe manner, we will pull your child's ticket for the remainder of the day. Your child will also not be allowed to attend the program the following week. NO REFUNDS WILL BE ISSUED.
The primary goal of these discipline measure is to ensure the safety of the group and to remain in good standing with Bousquet Mountain and the bus company. Behavior determined to be detrimental to the program is at the discretion of the supervisors. Due to the nature of the program, students will not have the benefit of a "second chance." Since parents will not be immediately available to discuss the behavioral issues, once determined by he supervisors all the discipline decisions are final. If a participant is dismissed from the program, A REFUND WILL NOT BE GRANTED UNDER ANY CIRCUMSTANCE.

CHECK IN POLICY

In order to ensure the safety of all participants, the South Hadley Ski & Snowboard Club will require participants to check in hourly with an assigned supervisor. A group of ten students will be assigned to a supervisor, and students are responsible for checking in with that supervisor at these times throughout the evening.

Please note that this program is designed for independent skiing/snowboarding. When your students participate in lessons, they will have an instructor accompanying them. However, once the lesson ends, students are responsible for their own activities on the mountain. While we will have chaperones skiing and monitoring the area, it is important to clarify that they will not be skiing alongside the participants. The chaperones are assigned to perform check-ins and ensure the safety of the students.

2:40pm - Check in at MESMS

3:45-4pm - Check in at Bousquet Mountain

4:50pm - Check in at Lodge

5:00pm - Lessons Start

6:40pm - Check in at Lodge

7:30pm - Check in at the end of open ski at lodge & THEN return any rented equipment

7:45pm - Check in prior to bus departing Bousquet Mountain

9:00-9:15pm - Check out with student and parent/guardian at MESMS

If a student purposely disregards a check in with their appropriate supervisor at the given time, he/she will be treated as missing and located by ski patrol. He/she will not be allowed to participate for the rest of the evening. They will spend the remaining time in the lodge with their supervisor, and further discipline may follow if deemed necessary.

REFUND POLICY

In the event the SHRD cancels the program, you will receive a full refund. Please allow at least 30 business days for a refund check to be processed.
SHRD refund deadline is December 9th, and will only be processed if a replacement participant can be found.
Prior to January 2, 2025 Bousquet will issue a refund for their fees ONLY (the SHRD Admin/Bus fee is NON-REFUNDABLE). Once the program has started no refund will be given under any circumstance.
If the program is canceled due to inclement weather or no snow, no refunds will be give. The SHRD will attempt to coordinate a make-up day with Bousquet Mountain, however transportation will only be provided if a bus is available. If a make-up day cannot be coordinated no refunds will be given.
Single absences will not be refunded
If a participant is dismissed from the program for disciplinary issues, a refund will not be granted under any circumstance.

MISCELLANEOUS

If a participant is injured during the Ski & Snowboard Club and must be transported to a hospital, he/she will be taken to Berkshire Medical Center in Pittsfield, MA
No student is allowed back into the school after 2:30pm
School backpacks, books etc. goes on the Bousquet Mountain bus with the child, items can be left on the bus during skiing/boarding.
Food will be allowed on the bus and participants will be in charge of taking their trash off the bus. If trash becomes a problem we will not allow food on the bus. Food can be purchased at the Ski Lodge. No stops will be made along the trip.
No one is allowed to go home from Bousquet Mountain by transportation other than the bus, unless written permission from a caregiver is given to a chaperone prior to the bus leaving MESMS.
If the mountain has to close, Bousquet Mountain will offer a make-up date, however, transportation will only be provided if a bus is available.
If school or after school activities are canceled then the Ski & Snowboard Club is canceled regardless of the weather
If school is canceled and Bousquet Mountain is open, Bousquet Mountain will offer a make-up date. Transportation will only be provided if a bus is available.

PROGRAM DATES

The South Hadley Ski & Snowboard Club takes places on Wednesday nights for the following six weeks (weather dependent):

Wednesday, January 8, 2025

Wednesday, January 15, 2025

Wednesday, January 22, 2025

Wednesday, January 29, 2025

Wednesday, February 5, 2025

Wednesday, February 12, 2025

IF A SESSION IS CANCELLED MAKE-UP DATES DEPEND ON BOUSQUET MOUNTAIN AND BUS COMPANY AVAILABILITY

IMPORTANT NUMBERS/INFORMATION

Bousquet Mountain: 413-442-8985

Bousquet Mountain Website: https://bousquetmountain.com/

South Hadley Recreation Department: 413-538-5060 x6188

Program Fees:

Option 1: SHRD Bus Fee Only (Bousquet Mountain Pass Holder) - $226
Option 2: SHRD Bus Fee & Lift Ticket (No lesson or rental equipment) - $316
Option 3: SHRD Bus Fee & Lesson/Lift Ticket Package (No rental equipment) - $492
Option 4: SHRD Bus Fee, Lift Ticket & Equipment Rental (No lessons) - $426
Option 5: SHRD Bus Fee & Lesson/Lift Ticket Package & Equipment Rental - $584
**New This Year** Six Week Meal Voucher (choice of three meal options each week of the program from the Bousquet Ski Lodge) - $90